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College of Arts and Sciences Faculty and Staff Resource Guide

Introduction

Welcome to the College of Arts and Sciences Handbook!

This online guide is designed to serve as a central, accessible resource for all College of Arts and Sciences (CAS) employees. It includes important information, guidelines, and tools to support your work and help you navigate the institution effectively.

The site is organized into sections, so you can easily find relevant content. All sections are open and available to every employee. This shared access promotes transparency, fosters a better understanding of how CAS operates, and ensures that we remain informed as a community.

We encourage you to explore the handbook regularly and refer to it as a trusted resource in your day-to-day work.

    Key People and Offices

    Other Units on Campus

    Curricular and Teaching Matters

    Advising and Registration

    Contact Dr. Lynn Kee, CAS Assistant Dean for Advising, to join the CAS Faculty Advising Canvas Course

    Faculty and Staff Information from the Office of the Registrar

    This section of the handbook provides faculty with essential information and guidance from the Registrar’s Office to support key academic and administrative responsibilities. Here you will find step-by-step processes and helpful references related to

    • Instructional methods
    • FERPA compliance, including how to protect student privacy and manage information appropriately
    • Procedures for entering grades
    • Submitting overrides
    • Managing course waitlists
    • Approved class times
    • Faculty Information from The Office of the Registrar
    • The Office of the Registrar also has a “Forms” page that includes several helpful forms that faculty may frequently need, such as:
    • Grade change
    • Independent Study
    • Removal of incompletes

    Registrar Forms

    Faculty Evaluations, Review, Rank, and Sabbatical

    Faculty Professional Development Funds (FPDF)

    Information for Working with Students

    Student Forms

    The majority of student forms are available on the Office of the Registrar website, including forms for: FERPA, graduation, adding/dropping majors and minors, name changes, registration-related (add/drop, ISY, internships, overloads, pass/fail, RA/TA, etc), and withdrawing from the university, among others. 

    Department Chairs, Program Directors, and Administrative Assistants

    Introduction

    Monthly Timeline of Tasks

    Promoting and Maintaining a Collegial Department

    Curricular Matters

    Chairs and Program Directors will conduct a syllabus review of the syllabi for the courses offered for their program at least once a year. The syllabus review worksheet has been provided for tracking this task. Once completed, the worksheet can be submitted using the Syllabi Review Form.

    Planning and Scheduling

    Full-Time Faculty Hiring and Evaluation Information

    Part-Time Faculty Hiring and Evaluation Information

    Staff Recruitment, Hiring, & Evaluation Information

    The Department Chair will have the responsibility to conduct an annual evaluation of the administrative staff person(s) in their department. When the administrative staff position is shared across departments, the responsibility to evaluate the staff members is shared among the chairs of the departments involved.

    Budget

    Finance Policies and Purchasing Policies can be found in PolicyTech by navigating to MyStetson and selecting the “University Policies & Procedures” tile (or clicking this link). Then, expand “Finance” from the left-side menu by clicking on the +. You will then see the option to click on either ‘Finance’ or ‘Purchasing’ and the associated policies.

    Software Resources

    Human Resources

    Visit the Stetson University Human Resources website. It contains valuable information for employees and supervisors, as well as

    • Benefits
    • Policies
    • Resources
    • Title IX
    • Volunteering