Residential Living and Learning is committed to providing a healthy, inclusive and safe environment that supports the growth and development of all students. We recognize that some residential environments and configurations may not be completely accessible to all students. Therefore, students may request consideration for their housing assignment in order to have equal access to the residential experience.
After completing an housing application , students who are seeking accommodations due to physical, psychological, medical, or other conditions for consideration in the housing assignment and selection processes should complete this form.
A Request for Accommodations is not a request for a general housing assignment.To apply for housing, students must complete either the Housing Application for Returning Students or the Housing Application for New Students found on their home page of Housing Central.
To help make certain each student receives an appropriate housing assignment, the following process has been developed in collaboration with the following departments:
- Student Counseling Services
- Student Health Service
- Office of Community Standards
- Dining Services
- Office of Financial Planning
- Dean of Students
To Submit a Request for Housing Accommodations:
Step 1. The student completes the Request for Housing Accommodations form - along with supporting documentation - on Housing Central. Each student is required to complete the Health Care Provider form provided within the application on Housing Central. If a student is seeking Accommodations including an Emotional Support Animal, the student should submit the ESA Health Care Provider Form. The student does not have to submit both.
Health Care Provider Form
Prior to contacting their Health Care Provider, students should review and plan to discuss the following topics with the care provider so care provider may relate the questions to the student’s specific situation and diagnosis. He or she may find it helpful if the student has already given some thought to these items and can offer assistance when completing this form.
* Student has a current diagnosis, a history that is the basis of the request, and a documented prognosis.
* Student has current, substantial disability-based limitations that relate to the residential hall environment.
* Student’s current treatment, medication, and/or other mitigating measures used or recommended by the provider as they relate to the disability and housing needs.
* Any substantial medication side effects, if applicable.
* A complete description of the desired housing configuration and discussion of why this specific configuration is the necessary accommodation for the student’s disability.
* An indication of the level of need for the recommended configuration (and the consequences of not receiving it). Consider whether the impact of the condition is life-threatening and any negative health implications if the request is not met, as well as if the request is an integral component of a treatment plan for the condition in question.
All documentation pertaining to the student’s application may not be more 3 years old; the health care provider cannot be an immediate family member or have the same last name.
If the student is registered with the Academic Success for academic accommodations, further documentation may be required in order to substantiate the request for housing accommodations. Residential Living and Learning do not share student information with Academic Success and vice versa unless there is a need to know the situation.
If the student is currently working with an on-campus care provider at the University (Counseling Services, Student Health Services, etc.), the documentation provided by that office must follow the guidelines listed above.
Step 2. The Associate Director for Housing Operations & Administrative Services reviews each request along with the supporting documentation provided and reaches a decision about the request. If additional information is needed or clarification, a personal interview may be scheduled by the Associate Director.
The following criteria will be considered when evaluating housing accommodation requests:
A. Has the student provided adequate documentation from their professional health care provider?
B. Does the documentation clearly articulate the need for this housing accommodation with supporting information?
C. Was the request made prior to the priority deadline? - All forms must be received by the priority deadlines (i.e. for continuing students prior to February 14, for new students prior to May 15 (fall) or November 1st (spring). Any requests received after the priority deadlines may or may not be approved dependent on space availability.
Step 3. The student is then notified of the decision via their Stetson email account. If the request is granted, the communication will include the specific housing assignment. The assignment is determined by the student’s need and there is no guarantee that any student will be placed in a specific residence hall or room.
If the request is denied, a rationale for the decision is communicated to explain why a request was denied in order to keep the student informed.
It should be noted that simply submitting the Request for Housing Accommodations does not guarantee the request will be granted. Accommodations are made on a needs-based and space available basis.
Keep in Mind
- Consideration is given based on the date all documentation is submitted and space availability.
- Simply submitting the Request for Housing Accommodations form does not guarantee that the request will be granted. Accommodations are made on a needs-based and space-available basis.
- The Housing Accommodation form is online at Housing Central. All supporting documents should be scanned and uploaded to this same website.
- In addition, during certain times of the academic year, a response to the student’s request may take up to two weeks.
Accommodations are approved for one academic year. Therefore, continuing students are required to submit an accommodation renewal application each year. For the renewal process, no additional documentation is required unless the student’s situation has changed or the Associate Director requests updated information. Renewal information will be emailed directly to approved students at the beginning of January each year so that the renewal information can be considered in the room selection process for the next academic year whenever possible.