Student next to her car preparing for moving in.

Fall Check-In and Move-In

*The information below is related to the Fall 2024/2025 academic year. The Fall 2025/Spring 2026 Academic Calendar has not yet been approved.  Please check Stetson's Academic Calendar website periodically for updates.

Prior to Arrival

Before coming to campus, be sure you have completed the following:

  • New Students submit their Health History Form and Immunization Records to Stetson Health Services. You won't be able to check in and receive keys without having submitted these forms.
  • New students submit a Hatter1 Card (student ID) Request online. If you have already been issued a Hatter1 Card and need a replacement, visit the Hatter1 Card Office at University Hall.  Replacement cards are $20.00 due via cash or credit card at the time of replacement.
  • New Students sign up for a check-in appointment time for New Student Check-in on August 17th.  Arrival Appointment Form link will be sent via Stetson email as we approach Fall opening. 
  • Read the Guide to Residential Living and the Code of Community Standards.
  • Check out our Packing List. It'll give you an idea of what you'll need and what's not permitted in the residential buildings.
  • Connect with your roommate(s) to discuss room layout and who's bringing what items that may be shared (e.g., TV, mini-fridge, microwave, etc.)

Check-In Dates

Move-in day is an exciting time for our new and continuing students and their families, and we're greatly looking forward to your arrival!

  • Checking in August 13: New International Students (International Students new to Stetson)
  • Checking in August 17: New First-Year Students and New Transfer Residential Students (students that are new to Stetson)
  • Checking in August 18: Continuing Residential Students (students that have previously attended Stetson)

Check-In Instructions

Select the move-in instructions below that apply to you and your situation.  

Welcome to our vibrant campus! We're thrilled to have you join our community of eager learners. As you embark on this exciting journey, we want to ensure a smooth transition for you. To begin your adventure, please follow our check-in instructions for New Stetson Students below.

For your convenience, all new Stetson students will be checking in using a drive-through check-in process. This streamlined approach allows you to complete your check-in from the comfort of your vehicle.  During the drive-through check-in, new students will pick up their Hatter1 Card (student ID) if they have not already done so during summer orientation, check-in for FOCUS, and our new residential students will also be checking in and picking up keys to their campus housing assignment.  Be sure to bring your Stetson ID Number and a government-issued ID.

Visit the FOCUS Orientation website and take note of the FOCUS Week Schedule. 

Step 1: Sign up for a check-in time
Before you arrive for new student check-in, please remember that you need to schedule an arrival appointment time for Saturday, August 17 between 8 a.m. - 2 p.m. using our Arrival Appointment Form (a link to the form will be provided via email as we approach fall opening).  All new students, both residential and commuters must schedule an appointment time allowing us to better manage the flow of traffic on and around our local streets and minimize the wait time to check-in. Please try to arrive at or close to your check-in appointment time. 

If you are attending FOCUS, but are unable to arrive to campus on August 17, you must complete the Late Arrival Approval Process by contacting [email protected] to request a late arrival date.  Students arriving to campus after August 17th should follow the Check-in Instructions for Continuing Students below to check in at University Hall.

Step 2: Plan your travel
Stetson is proud to welcome students from all over the world.  Whether you are local or live far away, setting your travel plans early will help with a smooth transition to campus.  Be sure to plan ahead and follow our New Student Check-In Driving Instructions that will direct you to exactly where you need to go to enter the check-in line.  Our check-in line moves pretty quickly, but it is always a good idea to bring drinks and snacks to stay hydrated in this lovely Florida summer weather!

Step 3: Pack and label your belongings
As you are preparing your bags and packing up your belongings to move to campus, it is a great idea to check out our Recommended Packing List. This list was created with feedback from our residential students and staff and lists tons of items students should consider when packing and preparing to join us on campus.  Be sure to review the list of prohibited items, as well.  Students found with prohibited items could face policy violation fees and student conduct.

The Home Team is a group of amazing volunteers that will be assisting new students moving into our residential buildings on New Student Check-in Day, August 19th.  In order to ensure that your belongings are moved and deposited in the correct room assignment, label all of your belongings/boxes with your Building and Room Number. 

Step 4: Arrive on campus for New Student Check-in
New Student Check-In will take place in the parking lot of the Lynn Business Center.  Vehicles will drive through the parking lot from the south entrance on E Ohio Avenue and continue through our check-in line. Review the New Student Check-In Driving Instructions to ensure you find the check-in line easily.  Signs on campus will assist you to the designated drive-through area, where our dedicated staff will be readily available to guide you through the process and provide any assistance you may need. 

New students will check in for FOCUS, receive their residential keys (if living on campus) and pick up their Hatter1 Card if they have not already done so.  Be sure to submit your Hatter1 Card Request online if you have not already done so.  Your card will be waiting for you at check-in!    

Step 5: Navigate to your Residential Building
After leaving the Lynn Business Center you will travel to your assigned residential building.  Your Hatter1 Card will provide access to the building and your residential keys will access your room, suite or apartment.  Remember that we have a lot of students moving in today, so be sure to move your items in quickly so you can relocate your vehicle within 30-45 minutes allowing other residents an easy move-in.

To make sure you can navigate to your building with ease, please be sure to have the New Student Check-in Traffic Flow map handy when you leave the Lynn Business Center on your way to move into your hall.

Step 6: Complete your Room Condition Report
Our residential and facilities staff have been working hard this summer to prepare our halls and resident spaces for our new students!  Resident Assistants complete room-ready checks to ensure our spaces are prepared to welcome our new residents.  A Room-Ready Checklist will be attached to residential rooms and apartments listing all areas of review and noting any issues that were submitted to our facilities team to address.  Please be sure to review the Room-Ready Checklist when you arrive so you know what issues have been reported for follow-up.  If you find any concerns, beyond wear and tear, with your residential assignment (maintenance, custodial, pest control, etc.) please complete a SchoolDude Request online and our facilities team will address the concern within 72 hours.

Room Condition Reports allow residents to complete their own review of the condition of their living space.  Your Room Condition Report must be submitted within 72 hours of your move-in date and can be found on the Housing Central home page.  Just click "More" at the top of the page and select "Room Condition Report".  This will ensure that you are not held responsible for any issues or damages that may have existed prior to your move-in.

Step 7: Connect your devices to Apogee MyResNet
Stetson University partners with Apogee/myResNet, a premier provider of residential WiFi service.  In order to connect to our residential WiFi, please visit the Apogee ResNet login page and use your Stetson Username and Password to log in.  Follow the prompts on the screen to set up your private WiFi connection and even create a personalized password.  You can connect several devices to your network using this password.  The bottom of this page also has resources for WiFi support via Live Chat, phone, and email.

Welcome back, dear returning students! It's a joyous occasion as our campus comes alive once again with your presence. We hope you've had a restful break and are ready to dive back into the world of learning. As you prepare to rejoin our community, we kindly remind you of our check-in instructions below. Whether you're returning from a summer adventure or a brief hiatus, please follow the designated check-in process to ensure a seamless return. Our friendly staff is here to assist you every step of the way, so don't hesitate to reach out if you need any support. Here's to another enriching academic year ahead! 

To ensure a seamless return to campus, all continuing residential Stetson students will be checking in using a drive-through check-in process. This streamlined approach allows you to complete your check-in from the comfort of your vehicle.  During the drive-through check-in continuing residential students be checking in and picking up keys to their campus housing assignment.  Be sure to bring your Hatter1 Card with you!

Step 1: Plan your travel
Stetson is proud to welcome our returning students from all corners of the globe.  Whether you are local or live far away, setting your travel plans early will help with a smooth transition to campus.  Be sure to plan your trip to ensure you arrive during the Check-In window of 8:00 am - 4:00 pm on the Continuing Student Move-in Day of August 18th and review our Current Student Move-in Map that will direct you exactly where you need to go to enter the check-in line.  Our check-in line moves pretty quickly, but it is always a good idea to bring drinks and snacks to stay hydrated in this lovely Florida summer weather!

If you will be arriving between August 19 and August 22nd, the first day of classes, please continue to utilize the Continuing Student Move-In Map and arrive during our check-in window of 8:00 am and 4:00 pm.

Step 2: Pack your belongings
As you are preparing your bags and packing up your belongings to move to campus, it is a great idea to check out our Recommended Packing List. This list was created with feedback from our residential students and staff and lists tons of items students should consider when packing and preparing to join us on campus.  Be sure to review the list of prohibited items, as well.  Students found with prohibited items could face policy violation fees and student conduct.

Step 3: Arrive on campus for Continuing Student Check-in
Continuing Student Check-In will take place in the parking lot of Residential Living & Learning at University Hall.  Vehicles will drive through the parking lot from the west entrance on N Palmetto Court and continue through our check-in line. Review the Continuing Student Move-In Map to ensure you find the check-in line easily.  Signs on campus will assist you to the designated drive-through area, where our dedicated staff will be readily available to guide you through the process and provide any assistance you may need. 

Step 4: Navigate to your Residential Building
After leaving our office at University Hall you will travel to your assigned residential building.  Your Hatter1 Card will provide access to the building and your residential keys will access your room, suite, or apartment.  Remember that we have a lot of students moving in today, so be sure to move your items in quickly so you can relocate your vehicle within 30-45 minutes allowing other residents an easy move-in.

For continuing students that need a replacement Hatter1 Card, they can visit the Hatter1 Card Office at University Hall to request a replacement.  Replacement cards are $20.00 due via cash or credit card at the time the card is created.

Step 5: Complete your Room Condition Report
Our residential and facilities staff have been working hard this summer to prepare our halls and resident spaces for our new students!  Resident Assistants complete room-ready checks to ensure our spaces are prepared to welcome our new residents.  A Room-Ready Checklist will be attached to residential rooms, suites, and apartments listing all areas of review and noting any issues that were submitted to our facilities team to address.  Please be sure to review the Room-Ready Checklist when you arrive so you know what issues have been reported for follow-up.  If you find any concerns with your residential assignment (maintenance, custodial, pest control, etc.) please complete a SchoolDude Request online and our facilities team will address the concern within 72 hours.

Room Condition Reports allow residents to complete their own review of the condition of their living space.  Your Room Condition Report must be submitted within 72 hours of your move-in date and can be found on the Housing Central home page.  Just click "More" at the top of the page and select "Room Condition Report".  This will ensure that you are not held responsible for any issues or damages that may have existed prior to your move-in.

Step 6: Connect your devices to Apogee ResNet
Stetson University partners with Apogee/MyResNet, a premier provider of residential WiFi service.  In order to connect to our residential WiFi, please visit the Apogee ResNet login page and use your Stetson Username and Password to log in.  Follow the prompts on the screen to set up your private WiFi connection and even create a personalized password.  You can connect several devices to your network using this password.  The bottom of this page also has resources for WiFi support via Live Chat, phone, and email.

Some populations of new and continuing residential students are required to arrive to campus prior to our official check-in dates above due to their participation with an approved Early Arrival group or program.  All students planning to arrive early to campus must receive an official early arrival approval email in order to check in and pick up their residential keys prior to the official move-in dates above.  Please see the Early Arrival section below for more information.

Step 1: Receive your Early Arrival Approval Email
All students arriving early to campus must receive an Early Arrival Approval Email.  Students that arrive to check into their housing assignment early without prior approval will not be permitted to check in or will be billed for Early Arrival ($100/day) and a Housing Policy Violation fee.  

Step 2: Pack your belongings
As you are preparing your bags and packing up your belongings to move to campus, it is a great idea to check out our Recommended Packing List. This list was created with feedback from our residential students and staff and lists tons of items students should consider when packing and preparing to join us on campus.  Be sure to review the list of prohibited items, as well.  Students found with prohibited items could face policy violation fees and student conduct.

Step 3: Arrive on campus for Early Arrival Check-in
Early Arrival check-ins will take place at Residential Living & Learning at University Hall Monday through Friday between 8:00 am and 4:30 pm.*

Be sure to bring your Hatter1 Card with you.  New Students should be sure to submit their Hatter1 Card Request online if they have not already done so.  Your card will be waiting for you at check-in!  Continuing students who need a replacement Hatter1 Card must visit the Hatter1 Card Office at University Hall.  Replacement cards are $20.00 due via cash or credit card at the time the card is created.

*If you arrive outside of business hours or are approved to check in on a weekend, please contact the RA On-Duty Phone Number to gain access to your room.  You should visit Residential Living & Learning at University Hall on the next business day to receive your residential keys and officially complete your residential check-in process.

Step 4: Navigate to your Residential Building
After leaving our office at University Hall you will travel to your assigned residential building.  Your Hatter1 Card will provide access to the building and your residential keys will access your room, suite or apartment.  

Step 5: Complete your Room Condition Report
Our residential and facilities staff have been working hard this summer to prepare our halls and resident spaces for our new students!  Resident Assistants complete room-ready checks to ensure our spaces are prepared to welcome our new residents.  A Room-Ready Checklist will be attached to residential rooms, suites and apartments listing all areas of review and noting any issues that were submitted to our facilities team to address.  Please be sure to review the Room-Ready Checklist when you arrive so you know what issues have been reported for follow-up.  If you find any concerns with your residential assignment (maintenance, custodial, pest control, etc.) please complete a SchoolDude Request online and our facilities team will address the concern within 72 hours.

Room Condition Reports allow residents to complete their own review of the condition of their living space.  Your Room Condition Report must be submitted within 72 hours of your move-in date and can be found on the Housing Central home page.  Just click "More" at the top of the page and select "Room Condition Report".  This will ensure that you are not held responsible for any issues or damages that may have existed prior to your move-in.

Step 6: Connect your devices to Apogee ResNet
Stetson University is partners with Apogee/MyResNet, a premier provider of residential WiFi service.  In order to connect to our residential WiFi, please visit the Apogee ResNet login page and use your Stetson Username and Password to log in.  Follow the prompts on the screen to set up your private WiFi connection and even create a personalized password.  You can connect several devices to your network using this password.  The bottom of this page also has resources for WiFi support via Live Chat, phone, and email.

Step 7: FOCUS Orientation Check-in for New Students
Please see the section below for instructions for new students attending FOCUS Orientation that are approved to arrive and move in on campus prior to New Student Check-in Day, August 17th.

A warm welcome to our New Residential Students approved for Early Arrival, and eager to call our campus home! We're thrilled to have you here ahead of the bustling semester. As you embark on this exciting journey, we want to ensure a smooth transition for you. As you will have already completed the residential check-in process, you will need to follow a slightly different check-in process for FOCUS Orientation on New Student Check-in Day, August 17th. Our dedicated staff is readily available to guide you through the process and address any questions you may have. Here's to a fantastic start to your academic adventure!  

FOCUS Orientation Check-in for residential students approved for Early Arrival and who have moved into their assigned housing prior to August 17th will be a walk-up process in the first floor of the Lynn Business Center between 8:00 am and 2:00 pm. We strongly encourage these students not to drive to the Lynn Business Center, as our drive-through check-in process will be taking place during this time. Be sure to bring your Hatter1 Card with you!

Getting Settled

Getting set up in your room is an important first step. We encourage you to reach out to your roommate(s) prior to the move-in day to discuss some basic ideas about how to set up the room to your shared preferences. An empty room is full of possibilities and is just waiting for you to add your personal touch. Remember that bunking or lofting your beds (loft kits are available in your residence hall, but are limited - see the posted signs or ask an R.A. on move-in day for where to find one) can really open up the floor space.

Learn More About Your Residential Building

Information about your Residential Buildings and Communities can be found online.  These building pages provide information about the room layouts, amenities and features, building FAQs and tour videos!

Below are links to building information for new residents that to learn important information and tips to navigate your new home, like community lounge, kitchen and laundry locations, garbage/trash receptacle locations and bathroom types.

Animal Friends

Stetson University is an animal-friendly campus. It's important to remember though, that only Stetson Cove Apartments, University Hall, and the 300 building of the University Village Apartments are animal-friendly, so any pets that are helping to send you off to college need to remain outside of the other residence halls and check-in area. All animals must have received prior approval from Residential Living and Learning to live with you in the animal-friendly residence halls, so please be sure you have gone through that process before bringing your animal with you to campus. We accept applications for new pets until May 1.

Early Arrivals

A lot goes into preparing for over 2000 students' arrival and it's very important that university staff have ample time to finish renovation and maintenance projects, prepare the buildings and train the Resident Assistants so that everything is ready when you arrive.  Outside of those students who are returning because of their involvement in university-required functions, all new students need to plan to check in on August 17, and continuing students beginning Sunday, August 18.

Residents who are part of an approved early arrival group don't need to submit an individual request as your group leader will request your participation.

Other students may request an early return, but exceptions are rarely given. Residents approved for an early return are subject to a $100 per day early arrival fee. The Early Arrival form and information are available on Housing Central.