Room Change/Relocation Requests

Application At-A-Glance: The Request for Room Change/Relocation can be found for students on the MyHousing home page when available. The request will ask for some demographic information for our records, roommate preference (if you have one), building preferences, and any other information you think would be helpful for our staff in the re-assignment process.

This request is for students wishing to be re-assigned to available space in their desired residential area, room type, bathroom type, or with a preferred roommate. These types of requests are based on the availability of space and may not always be possible during the course of the semester.

This request is also available for students who wish to swap their room assignment with another resident. Room swap requests are granted as long as both students submit a request and ask to swap rooms/assignments with each other and can take place very quickly.

Application Available:

  • The Request for Room Change will be available for all students after the first two weeks of classes during the Fall and Spring semesters and will stay open for one month. This ensures that our staff has the ability to verify all students' presence on campus and that they have moved into the correct assignment at the start of the term and to prepare for our closing processes at the end of the term.
  • The Request for Room Relocation will be available for all students before they move into their Fall or Spring assignments.
  • If a student feels that they need a room change outside of the one month room change window, they must contact their Residential Education Pro-Staff Member to request an exception. These requests will only be granted in exceptional circumstances.

Assignments:
Requests for Room Changes/Relocations are granted based on a number of factors, the most important of which is available space. We strive to keep our residential occupancy at 100%, so a Room Change/Relocation may not be an option. If approved, the student will need to change rooms as directed and follow proper move-out procedures.

Requests for a room swap with another student will be granted when both students submit a request on MyHousing and receive approval from Residential Living and Learning.

Room Change/Relocation Procedure

To Request a Room Change:

  • The resident has to follow all the procedures below to obtain permission from the Residential Living and Learning to be approved for a Room Change.
  • All affected residents must agree to the Room Change.
  • Residents are not permitted to move into a fully vacant shared room by themselves; they must have a roommate chosen to keep maximum room occupancy.

  1. The resident must inform the Resident Assistant (RA) of a conflict between roommates.
  2. The RA, who is trained in conflict mediation, will require a meeting with the roommates to work through the conflict and revisit expectations.
  3. The RA will meet with the Residential Life Coordinator for their building to discuss the mediation meeting.
  4. The RA will follow up with the roommates to determine if the conflict between the roommates has been resolved. If the mediation was successful, the room reassignment procedure stops here.
  5. If the conflict is not resolved, the RA will inform the Residential Life Coordinator to discuss if another mediation is needed.
  6. The Residential Life Coordinator will require a meeting with the roommates to discuss the continued situation.
  7. The Residential Life Coordinator or their designee will follow up with the roommates to determine if the conflict between the roommates has been resolved. If the mediation is successful, the room reassignment procedure stops here.
  8. If the conflict is not resolved, the Residential Life Coordinator will determine the continued living situation.
  9. The roommates will be informed by the Residential Life Coordinator of their decision to grant/not grant a room reassignment.
  10. If granted, the Residential Life Coordinator will provide all involved residents access to the Room Change Form which must be completed according to the directions given by the Residential Life Coordinator.

One-for-one room swap: Two (or more) residents from different rooms may request to swap rooms with each other in the residence halls; this option allows a direct exchange between specific residents and does not require a vacant space in the room. In fact, you cannot swap with an open space. If you wish to move in to a vacant space, please request a room change within the deadlines established for the Room Change/Relocation Period..

All students participating in a room swap must submit a Room Change/Relocation Application by the published deadlines during the Room Change/Relocation Period.

Students with a vacant space in their room or apartment may request to pull in another student to fill the vacancy, provided the incoming student is not assigned to a required class/credit hall.

All students involved—including the student(s) moving into the vacancy and the current resident(s) of the room—must submit a Room Change/Relocation Application by the published deadlines during the Room Change/Relocation Period. 

Once all required applications have been received, Residential Living & Learning will review and process the request, and all involved students will receive a confirmation email.

Room Reassignment: After going through an extended mediation procedure between roommates and the Residential Living and Learning staff, the Residential Life Coordinator has the discretion to process a room reassignment.

One-for-One Swap: Two (or more) residents from different rooms desire to swap direct room assignments.

Vacancy Pull-in: If a vacancy exists within a room a resident can prefer another resident within 48 hours of the vacancy becoming available.

Timelines

Please note that the application Room Relocation Request - Fall Semester will be available on MyHousing on Day/Time to be determined. All room change requests must follow the timeline below:

  • Date (to be determined) - Room Relocation Form Available on MyHousing (opens at 4:30 p.m.)
  • Date (to be determined)  - Last day to Submit Room Change Form (due at 4:30 p.m.)

We are unable to honor requests for housing assignment changes outside of these dates.  If you believe your situation constitutes a compelling circumstance that should be considered for an administrative assignment change during this time, please contact your Residential Life Coordinator directly to discuss the situation and your options. 

Please note that the application Room Change Request - Fall Semester will be available on MyHousing on Friday, September 2nd at 4:30 pm. All room change requests must follow the timeline below:

  • 9/3 -   Room Change Form Available on MyHousing (opens at 4:30 p.m.)
  • 10/3 - Last Day to Submit Room Change Form (due at 4:30 p.m.)

We are unable to honor requests for housing assignment changes outside of these dates.  If you believe your situation constitutes a compelling circumstance that should be considered for an administrative assignment change during this time, please contact your Residential Life Coordinator directly to discuss the situation and your options.

Please note that the application Room Change Request - Spring Semester will be available on MyHousing on January 26th. All room change requests must follow the timeline below:

  • 1/23 - Room Change Form Available on MyHousing (opens at 4:30 p.m.)
  • 2/23 - Last Day to Submit Room Change Form (due at 4:30 p.m.)

We are unable to honor requests for housing assignment changes outside of these dates.  If you believe your situation constitutes a compelling circumstance that should be considered for an administrative assignment change during this time, please contact your Residential Life Coordinator directly to discuss the situation and your options.

Frequently Asked Questions

A Room Change/Relocation request is a form on MyHousing that you can submit to request a preferred room, a preferred roommate, or a general request to move to a specific location. The request will be reviewed by your Residential Life Coordinator. Each Room Change/Relocation request is reviewed and a decision is made dependent on the space available and the student's specific Room Change/Relocation request. You need to provide all the requested information contained within the document, so that the staff may best meet your needs.  Requests will be considered based on space availability

We highly encourage all students to speak with their RA first. Once a conversation is held with the RA and the student can reach out to their Residential Life Coordinator to speak about the room change request in detail. This is recommended for students experiencing roommate conflict or having other concerns that the RLC can address. 

If your request is approved, you will receive an email through your Stetson email account with instructions to move to a new assignment. Please do not move before receiving instructions.  If a student moves prior to having approval that student will go through community standards. We recommend students review the Guide to Residential Living & Learning as well as Stetson University's Community Standards.

If you decide you no longer want to move please email [email protected] and we will ensure to cancel your current request. At that time RLL will turn your request to deny. 

A room change request is not guaranteed. Residential Living & Learning will not guarantee any room change or assignment. All room changes and assignments are dependent upon the space available and the student's preferences. 

We move students based on their requests and the space available. Therefore, RLL does not move students to space unless the RLC offers a different space to you and the student accepts. For example, if you request to be moved to Emily, but space is only open in University Hall the RLC can reach out to you to offer the space. If you accept RLL will proceed to move you. If you decline RLL will not move you. 

Students are not charged for submitting a Room Change/Relocation request. However, if a student moves to a space that does cost more than their current space then the student account be adjusted accordingly. If you have questions regarding rates, please go to our Residence Hall Rates page.