Fall End of Term Information and Procedures

Please click on the end of term information and procedures that best fit your particular situation and plans for next term. 

Fall 2021 Closing: Residents Returning for Spring

This information is for current Fall 2021 residents returning to their assigned space for the Spring 2022 term. Please read all information in this document to be sure you have all the information you need for Fall closing, Winter Break, and Spring opening.

When do I need to leave for winter break?

Residents are expected to vacate their assigned space at the close of the Fall semester, no later than 12:00 p.m. on Saturday, December 11. 

Do I need to check out with my resident assistant?

If you plan to return to your assigned space for the spring, you do not need to schedule a check out time with your Resident Assistant or complete a check out with Residential Living and Learning. Simply follow the closing procedures and checklist outlined in this document below. You will keep your residential keys with you over the break, but make sure to keep them in a safe place so you don’t lose them or forget them when you return to campus. 

Fall Closing Procedures

Please review the Fall Closing Checklist below and begin to plan accordingly.

Your Fall Closing Checklist: 

  • Attend the Fall Closing Meeting scheduled by your RA
  • Take home all pets, including aquatic animals – Please don’t leave your fish friends behind!
  • Make sure to pack all medications, passports, identification, and valuables. You will NOT be able to return to your room during Winter Break.
  • Clean, Unplug, and Defrost your Refrigerator. (Defrosting can take several days, so plan accordingly!)
  • Leave the refrigerator door open to allow the air to circulate. All food items left inside the refrigerator will be discarded.
  • Remove all personal food items from the community kitchen refrigerator. Any items left behind will be discarded.
  • Unplug all electronic devices (computers, lamps, radios, microwaves, coffee makers, etc)
  • Disable all alarm clocks (most alarm clocks/devices have a backup battery that will sound the alarm even when unplugged)
  • Move all objects (paper, furniture, personal belongings, etc) at least 12 inches away from any air vent (to ensure proper airflow in your room while you are gone).
  • Remove all trash and recycling from the room and dispose of it in the dumpsters or recycling bins
  • For Suite/Apartments: Clean your suite/apartment bathroom and common space. Facilities staff will not be cleaning bathrooms over the Winter Break as has been done in past years.
  • Close and lock all windows and leave window blinds open with the slats tilted upwards
  • If you have a thermostat:
  • For Some – make sure the fan is set to “Auto” and turn the temperature back to the unoccupied* set point (82 degrees in cooling mode or 55 degrees in heating).
  • For All Others – Return the +/- 2 degree setting to “0.”
  • Turn off all lights and fans
  • Lock your door behind you as you leave  

It is important that you complete all of the above items before leaving. Residential Living and Learning staff will be conducting a final inspection of rooms to ensure these measures have been taken. Failure to do so may result in the disposal of perishable food items left behind, charges posted to your student account, and/or referral to the student conduct process. 

I need to stay past the fall closing deadline. What do I do?

Residential buildings close for the Fall semester at 12:00 p.m. on Saturday, December 11. All residents should plan to vacate their assigned space by this date/time. However, some students may have exceptional circumstances that require them to remain past the closing deadline. These students may request Late Stay Housing or Winter Break Housing by submitting a request on Housing Central.

The Late Stay and Winter Break Housing Application 2021 is now available on Housing Central for students not living in residential apartments.

The Winter Break Apartment Residency Request 2021 is now available on Housing Central for students living in residential apartments.

Applications will be reviewed and students will be provided with a decision via their Stetson email. Students may not remain past the checkout deadline without prior approval via the application process. Students that remain in residential housing after the checkout deadline without prior approval may be responsible for improper check-out fees.

Will I be able to get into my assigned building/room over break?

Residents that are not approved for Winter Break Housing will not be permitted to enter the residential buildings during the Winter Break period. Electronic ID Card Access will be shut off during the break. Any resident requesting to gain access to their room over the break will need to contact Residential Living and Learning before traveling to campus to discuss their options.

When can I return to my assigned room in the spring?

Spring check in will begin at 8:00am on Thursday, January 6 and go through Wednesday, January 9. Spring classes will begin Monday, January 10.

Covid Gateway testing will be shared with residents prior to Spring check in. 

For questions or concerns, please reach out to the Screening and Testing Subgroup at [email protected], or visit the FAQ page, COVID-19 Testing category.

Fall 2021 Closing: Residents Requesting Winter Break Housing

This information is for current Fall 2021 residents that plan to live on campus for the Spring 2022 term and plan to live on campus for Winter Break. Please read all information in this document to be sure you have all the information you need for Winter Break Housing.

Have you submitted your request for winter break housing?

All current Fall 2021 residents that plan to live on campus for the Spring 2022 term are eligible for Winter Break Housing. Residents that plan to live on campus for part or all of Winter Break must submit a request for Winter Break Housing on Housing Central.

For students not living in a residential apartment, the Late Stay and Winter Break Housing Application 2021 is now available on Housing.

For students living in a residential apartment, the Winter Break Apartment Residency Request 2021 is now available on Housing Central for students living in residential apartments.

Applications will be reviewed and students will be provided with a decision via their Stetson email. Students may not remain past the checkout deadline without prior approval via the application process. Students that remain in residential housing after the checkout deadline without prior approval may be responsible for improper check-out fees. 

Do I need to check out at the end of the term?

If you plan to live on campus for the Winter Break period, you do not need to schedule a check out time with your Resident Assistant (RA) and do not need to complete a check out with Residential Living and Learning.

Prior to the closing date, your RA will provide you with a Winter Break Resident placard for your room/apartment door. This placard will notify staff that you are living in your assigned space during Winter Break. Please make sure this placard stays in place and that it is replaced asap if it is taken down for any reason.

You will keep your residential keys with you over the break, but make sure to keep them in a safe place so you don’t lose them! 

I only plan to stay for part of the winter break. What should I do when I leave?

Winter Break begins at 12:00 p.m. on December 11 and ends at 8:00 a.m. on January 6. Students approved for Winter Break Housing may stay for part or all of Winter Break. If you plan to leave for a prolonged period of time during the break you will want to complete the checklist steps below. Please review the Fall Closing Checklist below and begin to plan accordingly.

Fall Closing Checklist: 

  • Attend the Fall Closing Meeting scheduled by your RA
  • Take home all pets, including aquatic animals – Please don’t leave your fish friends behind!
  • Make sure to pack all medications, passports, identification, and valuables. You will NOT be able to return to your room during Winter Break.
  • Clean, Unplug and Defrost your Refrigerator. (Defrosting can take several days, so plan accordingly!)
  • Leave the refrigerator door open to allow the air to circulate. All food items left inside the refrigerator will be discarded.
  • Remove all personal food items from the community kitchen refrigerator. Any items left behind will be discarded.
  • Unplug all electronic devices (computers, lamps, radios, microwaves, coffee makers, etc)
  • Disable all alarm clocks (most alarm clocks/devices have a backup battery that will sound the alarm even when unplugged)
  • Move all objects (paper, furniture, personal belongings, etc) at least 12 inches away from any air vent (to ensure proper airflow in your room while you are gone).
  • Remove all trash and recycling from the room and dispose of it in the dumpsters or recycling bins
  • For Suite/Apartments: Clean your suite/apartment bathroom and common space. Facilities staff will not be cleaning bathrooms over the Winter Break as has been done in past years.
  • Close and lock all windows and leave window blinds open with the slats tilted upwards
    • If you have a thermostat:
    • For Some – make sure the fan is set to “Auto” and turn the temperature back to the unoccupied* set point (82 degrees in cooling mode or 55 degrees in heating).
  • For All Others – Return the +/- 2 degree setting to “0.”
  • Turn off all lights and fans
  • Lock your door behind you as you leave
  • It is important that you complete all of the above items before leaving for any prolonged period of time during the Winter Break.  

Will stetson dining locations be open during the winter break?

Stetson Dining locations will be closed during the Winter Break period. Please visit the Stetson Dining Hours webpage to review updates and adjustments to dining locations and hours during university holidays and break periods. 

Fall 2021 Closing: Residents Not Returning for Spring

This information is for current Fall 2021 residents that plan to live off-campus for the Spring 2022 term. Please read all information in this document to be sure you have all the information you need for Fall closing.

Note: If you will not be returning to Stetson University for the Spring, you must notify the Registrar’s Office ASAP. You can reach out to the Office of the Registrar at [email protected] or 386.822.7140.

Have you completed the Residency Exemption Request for Spring?

All current Fall 2021 residents that are interested in applying to live off-campus for the Spring term MUST submit the Residency Exemption Request for Spring 2022 available now on Housing Central. If approved, cancellation fees for canceling the Spring portion of the 2021-2022 Housing Agreement are equal to half of the remaining rent for the entire housing agreement period from the date the student officially checks out of the space. The lowest published rate on campus will be used to calculate this fee. 

When do I need to leave for winter break?

All residents are expected to vacate their assigned space at the close of the Fall semester, no later than 12:00 p.m. on Saturday, December 11. 

Can I check out before the closing deadline of December 11?

Yes. You can check out at any time on or before 12:00 p.m. on December 11. Please follow the check out procedures outlined below.

Do I need to check out with my Resident Assistant?

If you plan to live off-campus for the Spring 2022 term, you do need to complete an official check out with Residential Living and Learning. However, you do not need to schedule a check out time with your Resident Assistant. Simply follow the official check out procedures outlined in this document below. Most importantly, you must return your residential keys to Residential Living and Learning before leaving campus at the end of the term. 

Fall Move Out/Check Out Procedures for Campus Residents

Please review the Fall Move Out Checklist below and begin to plan accordingly.

Fall Move Out Checklist

  • Attend the Fall Closing Meeting scheduled by your RA
  • Remove all personal belongings from your room and any common space (in suites/apartments). Any items left behind will be considered abandoned property and will be discarded.
  • Remove all food items from the community kitchen refrigerator. Any items left behind will be discarded.
  • Remove all trash and recycling from the room and dispose of it in the dumpsters or recycling bins
  • Ensure that your room is clean and free of all trash and debris
  • Close and lock all windows and leave window blinds open with the slats tilted upwards
  • If you have a thermostat:
  • For Some – make sure the fan is set to “Auto” and turn the temperature back to the unoccupied* set point (82 degrees in cooling mode or 55 degrees in heating).
  • For All Others – Return the +/- 2 degree setting to “0."
  • Turn off all lights and fans
  • Lock your door behind you as you leave

How to Complete an Official Check Out

  • Complete all items on the closing checklist above
  • Visit the Residential Living and Learning Office at University Hall (644 N. Woodland Blvd, DeLand, FL 32723)
  • Complete a Check Out/Key Return Envelope
  • Place your residential key(s) inside the envelope
  • Submit your envelope for check out
  • If during business hours (Monday – Friday 8:00 a.m.– 4:30 p.m.), submit the envelope at the RL&L Front Desk. Envelopes are available at the Front Desk.
  • If after business hours, use the key drop box outside the main entrance to RL and L. Envelopes are available in the drop-box.

It is important that you complete all of the above items before leaving. Residential Living and Learning staff will be conducting a final inspection of rooms to ensure these measures have been taken. Failure to do so may result in the disposal of personal belongings and food items left behind, charges posted to your student account, and/or referral to the student conduct process.

I need to check out after the fall closing deadline. What do I do?

Residential buildings close for the Fall semester at noon on Saturday, December 11. All residents should plan to vacate their assigned space by this date/time. However, some students may have exceptional circumstances that require them to remain past the closing deadline. These students may request Late Stay Housing by submitting a request on Housing Central.

The Late Stay and Winter Break Housing Application 2021 is now available on Housing Central for students not living in residential apartments. If you will not be returning to campus housing for the Spring term, you may only request Late Stay Housing.

*Residents that will not be living on campus in the Spring are not eligible for Winter Break Housing.*

The Winter Break Apartment Residency Request 2021 is now available on Housing Central for students living in residential apartments. If you will not be returning to campus housing for the Spring term, you may only request Late Stay Housing 

*Residents that will not be living on campus in the Spring are not eligible for Winter Break Housing.*

Applications will be reviewed and students will be provided with a decision via their Stetson email. Students may not remain past the checkout deadline without prior approval via the application process. Students that remain in residential housing after the checkout deadline without prior approval may be responsible for improper check-out fees.