Site Supervisor Resources

Welcome, Site Supervisors! This page is designed with important information and resources to help you in supervising your student intern. If you have any questions, please do not hesitate to contact us at counseloreducation@stetson.edu.

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Due Dates, Start Dates

Midterm Evaluations

  • Spring: Midterm Evaluations are due March 1
  • Summer: Midterm Evaluations are due July 1
  • Fall: Midterm Evaluations are due October 1

Final Evaluations

  • Spring: Final Evaluations are due May 1
  • Summer: Final Evaluations are due August 1
  • Fall: Final Evaluations are due December 1

Guidelines for Completing Midterm and Final Evaluations

Stetson University's Department of Counselor Education program systematically assesses each student’s progress throughout the student’s Practicum and Internship experience by examining student learning in relation to a combination of knowledge, skills, and dispositions during this time. As part of this assessment each semester, as a site supervisor, you will be asked to complete a Midterm and Final evaluation of the student in Time2Track. It is generally expected for Practicum students to score in the 3 to 4 range, as this is their first clinical experience. In addition, that by Internship II, it is expected that students score at least a 4 in all areas.

  • The following are the scoring scale:
    • (5) Skills and Understanding Significantly Beyond Developmental - Students at this level perform beyond what would be expected for a master's level intern. They may be on a level equal to registered interns and contribute significantly to the organization in the areas where they receive a 5.
    • (4) Strong Mastery of Skills and Thorough Understanding of Concepts - Students at this level demonstrate knowledge, skills and/or dispositions expected for a master's level intern in Internship II at the time of graduation. Students must score at least a 4 in all areas to successfully graduate.
    • (3) Understanding of Concepts/Skills are Evident - Students at this level are developing as would be expected during Practicum and Internship I. They demonstrate understanding of skills and concepts, however, are not fully implementing them on a consistent basis.
    • (2) Minor Conceptual and Skill Errors; In process of Developing - Students at this level perform at a level just below what would be expected during Practicum and Internship and require some remedial focus in areas where they receive a 2.
    • (1) Significant Remediation Needed; Deficits in Knowledge/Skills- Students at this level perform well below what would be expected during Practicum and Internship and require formal remediation to address knowledge, skills, and/or dispositions in the areas where they receive a 1. Students may require additional semesters of clinical work prior to graduation.

Time2Track Resources

We partner with Time2Track to manage our student experience at your organization. In addition to using the system for hours tracking and approval, we will also be using the system to distribute and complete forms and evaluations.

  • We suggest reviewing the Completing a Form or Evaluation article on the Time2Track support page. This article walks you through the steps you need to complete a form or evaluation. Note the following:
    • Time2Track will send an email alert when a forms or evaluation needs your attention. You can simply click on the link which will take you directly to the document for you to complete. This works best in Chrome.
    • You can always log into your account at any time and view all of your approval requests, forms and evaluations.
    • Forms or evaluations that have been approved by Stetson cannot be edited by any respondents. If you need to edit a form that has already been approved, please contact our Admin at counseloreducation@stetson.edu to have them unapprove it.
    • You must provide a response for each item. If you are unable to appropriately assess the student’s skills on any given question, please select a 3 and leave the question number in the section provided titled, “Please note student’s areas for improvement which you have observed” and note that you are unable to assess at this time.
    • Each of your evaluations will be sent to the student, the faculty, and our Institutional Administrator. When this process is complete, the forms will be available to view and/or print under the Forms tab with all of the required signatures.
  • We thank you, as always, for your partnership in educating our students. If you have any questions, please feel free to contact the Time2Track support team at time2trackinfo@liaisonedu.com or 617.612.2886.

Hour Requirements

Practicum students admitted to Mental Health or Marriage and Family tracks must complete a total of 200 clock hours in one semester (minimum 40 direct hours of individual client contact; 160 hours indirect). Internship students admitted to the Mental Health track and Marriage and Family therapy program must complete 600 hours between the two semesters. Students must complete a minimum of 240 direct individual client contact hours with a minimum of 180 direct Marriage and Family contact hours for students who are applying for Marriage and Family licensure. The remaining required hours (360) for both internship semesters are for indirect hours.

Indirect vs. Direct Hours

  • Direct Individual Log
    • Individual Counseling (Client Type: Individual)
    • Co-Therapy Individual (Client Type: Individual)
    • Career Counseling (Client Type: Any)
    • Coordination of Community Resources (Client Type: Any)
    • Crisis Intervention (Client Type: Any)
    • Equine Therapy (Client Type: Any)
    • Intake/Structured Interview (Client Type: Any)
    • Milieu Therapy (Client Type: Any)
    • Outreach Programming (Client Type: Any)
    • Substance Abuse Intervention
    • Treatment Planning with Client Present
  • Direct Relational Log
    • Couples Counseling (Client Type: Couple)
    • Couple/Family Intake (Client Type: Any)
    • Couple/Family Group Counseling (Client Type: Group)
    • Co-Therapy Relational (Client Type: Any)
    • Family Therapy (Client Type: Family)
    • Individual Relational Counseling (Client Type: Any)
  • Direct Play Therapy Log
    • Co-Therapy Play (Client Type: Any)
    • Family Play Therapy (Client Type: Family)
    • Group Play Therapy (Client Type: Group)
    • Individual Play Counseling/Therapy (Client Type: Individual)
  • Direct Group Counseling Log
    • Co-Therapy Group (Client Type: Group)
    • Group Counseling (Client Type: Group)
    • Psychoeducational Groups/Workshops (Client Type: Group)
  • Indirect Log
    • Administration (Client Type: Any)
    • Assessment and Report Writing (Client Type: Any)
    • Case Conference (Client Type: Any)
    • Case Management (Client Type: Any)
    • Chart Review (Client Type: Any)
    • Clinical Writing/Progress Notes (Client Type: Any)
    • Intervention Planning (Client Type: Any)
    • Observation (Client Type: Any)
    • Other Psychological Assessment (Client Type: Any)
    • Professional Consultation (Client Type: Any)
    • Professional Development (Client Type: Any)
      • Students must provide documentation of the completion of the course/training/workshop and turned in to the Faculty Supervisor
    • Reading/Research/Preparation
      • Maximum 1 hour per week for Practicum and for Internship I and II
    • Seminars/Didactic Training/Site Training
    • Staff Meeting
    • Video/Audio Digital Recording Review
    • Wellness Journal
      • This must be explained in detail and is limited to 1 hour per week for Practicum and for Internship I and II
    • Other – Please add a description
  • Individual Supervision Log
    • Faculty Supervision (Client Type: Any)
    • On-Site Supervision (Client Type: Any)
  • Group Supervision Log
    • Faculty Supervision (Client Type: Any)
    • On-Site Supervision (Client Type: Any)

"Between Semester Agreements"

For Practicum and Internship students intending to see clients during breaks when the university is not in session, the “Between Semester Agreement Form” must be completed and on file with the student’s Internship instructor prior to the end of the Practicum or Internship semester. This document will be located in Time2Track to the site supervisor upon request from the student. By signing this Agreement, you understand that your supervisee is not enrolled in class at Stetson University during this time, and that you agree to be responsible for the supervision needs of this student for the duration of the academic break. You understand that your supervisee may gain up to 100 hours of clinical experience during this break (50 indirect, 50 direct). The Site agrees that it will indemnify and hold Stetson University harmless from any claims, fees, and damages relating to my supervision of the Student and that the Site maintains insurance that is appropriate. You acknowledge and agree that the Site and Stetson University are independent of each other and that our responsibilities hereunder do not create a partnership, joint venture or agency relationship. As clinical supervisor for the Site, you agree to supervise the Student during academic breaks which shall include but not be limited to meeting with the Student at least one hour per week during the academic break as she/he/they continues to see clients and accrue direct experience hours.

Site Visits/Expectations

Stetson University’s Department of Counselor Education program systematically assesses each student’s progress throughout the program by examining student learning in relation to a combination of knowledge and skills. This assessment process includes that the Counselor Education Department will identify an individual, typically the Practicum and/or Internship professor, who will serve as a liaison between the Counselor Education Department and the Agency as needed concerning the requirements and objectives of Practicum and/or Internship. The Practicum and/or Internship professor will meet with the on-site Supervisor in person at least one time during the semester to discuss the student’s progress, concerns, and the Internship site.

TeleMental Health Guidelines

  1. Follow guidelines: 2019 Florida Statute 456.47 Use of telehealth to provide services, and Chapter 2019-‐137 House Bill No. 23
  2. Familiarize yourself with APA Guidelines for the Practice of Telepsychology: www.apa.org/practice/guidelines/telepsychology
  3. Complete training in Telehealth prior to beginning services.
  4. Practice in a manner consistent with the scope of your practice and the prevailing standards of your profession.
  5. Use HIPAA conforming media in a compliant manner when providing TMH services. Doxy.me is one platform. (There is a national directive lowering the standard of HIPAA compliant communication. Students are required to maintain HIPAA compliant TMH practices.)
  6. Counseling sessions by phone or text are not permitted.
  7. Registered interns and students must have a State licensed counselor or therapist physically available during TMH sessions.
  8. Confirm with your liability insurance provider that you are covered when providing TMH services.
  9. Students must confirm, in writing, that the University allows you to provide TMH services.
  10. Clients must be in the State of Florida when online services are received.
  11. Confirm client understands the limits of confidentiality and confirm that they have read and signed an informed consent for TMH services.
  12. Confirm the client’s identification and their physical address before each session.
  13. Clients must be in a safe, quiet, and private location when services are received. Clients cannot be in a public or shared space with other people who are not part of the counseling session and who have not given informed consent.
  14. Know in advance who is responsible for reconnecting if the online connection during TMH is disrupted. Have a plan for contacting the client.
  15. Never record a TMH session without written consent from a client. Prohibit clients from recording sessions without your written consent and supervisor’s written consent.
  16. Document in Progress Notes that a session was Telemental Health.
  17. Continually seek training in telehealth online counseling and best practices.