Data Calendar

At Stetson University, reports with important institutional data are made available to various stakeholders and the general public throughout the year. Please use the database below to explore report availability, using the filters to customize your search. Clarification on key data elements which may have different definitions in different contexts are provided in the expandable sections below as well.

Stetson University collects data at key dates throughout the year, known as census dates, to ensure a consistent frame of reference for comparison.

  • Student Census
    • Fourteen days into the start of the fall/spring term of the DeLand campus
      • The summer student census is an unduplicated compilation of census collections taken seven days into the start of each summer session
  • Employee Census
    • November 1st

Stetson University categorizes employees into two groups, faculty and staff, based on their primary role at the institution.

For internal reporting, individuals are generally considered faculty if they have faculty status and their primary role at the institution is teaching. Academic administrators with faculty status, e.g., president, provost, dean, as well as other staff who teach in an adjunct capacity are generally counted among staff due to their primarily administrative roles. Generally, student employees, including graduate assistants and graduate interns, are not included in employee counts unless expressly noted. Staff employed by a third-party vendor, although important members of our community, are also not generally included in employee counts. External reporting agencies often provide specific definitions, including use of terms such as instructional versus non-instructional staff or focusing exclusively on academic rank or formal faculty status.

Stetson University considers a student to be part of the enrollment count if they are registered for credit bearing classes as of the student census date and considers a student to be full-time at 3 units/12 credits (undergraduate), 6 credits (graduate), and 10 credits (law). Additional enrollment counts are used for external reporting purposes.

  • IPEDS Enrollment
    • The Department of Education requires institutions to report using a standardized definition of enrollment and full-time/part-time status. For Stetson University, a student is included in the Department of Education's IPEDS Enrollment count if they are registered for credit-bearing classes as of the student census date for the term. Students studying abroad are excluded from the count. In determining full-time status, Stetson University students are considered full-time as an undergraduate at 3 units (12 credits), as a graduate student at 9 credits, and as a law student at 10 credits. Students participating in the JD/MBA dual degree program are considered full-time at 10 credits combined across their graduate and law courses.

Stetson University considers the overall discount rate to be the proportion of the total amount billed for tuition that is paid by institution-controlled scholarships, fellowships, and grants and tuition remission and exchange. Additional discount rates are calculated for planning and external reporting purposes. Discount rates can either be preliminary (estimates calculated at the beginning of the year) or actual (final calculations after the close of the year).

  • Funded Discount
    • Proportion of total amount billed for tuition that is paid by donor-funded institutional awards, including challenge, endowed, held in trust, and restricted funds.
  • NACUBO Discount
    • Proportion of total amount billed for tuition and required fees that is paid by institution-controlled scholarships, fellowships, and grants. This method is used by the National Assoication of College and University Business Officers and published in an annual study on tuition discounting in private institutions.
  • Unfunded Discount
    • Proportion of total amount billed for tuition that is paid by unfunded institutional awards, including athletic, merit, and talent scholarships.

Stetson University uses four primary metrics to evaluate themselves based on student outcomes. These terms have specific definitions, unless otherwise noted, when found in the data reports.

  • Persistence Rate
    • The percentage of first-time-in-college, full-time students registered for credit-bearing classes as of the fall student census who return for the spring term.
  • Retention Rate
    • The percentage of first-time-in-college, full-time students registered for credit-bearing classes as of the fall student census who return for the next fall term.
  • Graduation Rate
    • The percentage of first-time-in-college, full-time students registered for credit-bearing classes as of the fall student census who earn a bachelor's degree from Stetson University by the specified time, i.e., four-year graduation rate, six-year graduation rate
      • Students who graduate in the summer prior to their ninth or thirteenth semester are included in the four-year and six-year graduation rates, respectively.
  • National Student Clearinghouse Total 6-Year Completion Rate
    • The percentage of first-time-in-college, full-time students registered for credit-bearing classes as of the fall student census who earn a bachelor's degree from any institution within six years, as reported to the National Student Clearinghouse.

Stetson University reports race and ethnicity categorizations consistent with the methodology of the Department of Education's Integrated Postsecondary Education Data System.

In this methodology, individuals in the United States on a visa or temporary basis are categorized as Nonresident aliens. US citizens, resident aliens, and other eligible non-citizens who identify as Hispanic/Latino, regardless of race, are categorized as such and Non-Hispanic/Latino individuals are categorized as American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, White, Two or More Races, or Race and Ethnicity Unknown. Please note, the US Census Bureau, among other organizations, uses a different methodology to categorize individuals with respect to race and ethnicity, so direct comparisons across methodological approaches may not be appropriate.

Stetson University categorizes students using a layered approach that includes the student's level of study, degree-seeking intent, time at the institution, whether they transferred from another college or university, and their class standing based on earned credit hours.

First students are categorized by their level of study (graduate or undergraduate). Law students are a distinct subgroup of graduate students often reported on separately in internal reports but included among graduate students in external reports. Students are then grouped based on their degree-seeking status (degree-seeking or non-degree seeking) and whether they are new to the institution (continuing or new). Re-entry students and students readmitted from suspension are considered continuing students despite not having been enrolled in the immediately preceding fall/spring semester. New students include both first-time-in-college students (those entering from high school, including dual-enrollment students and students taking a gap period) and transfer students (those entering from another college of university, regardless of the number of credits transferred). Undergraduate class standing (first-year, sophomore, junior and senior) is calculated based on earned credit hours, meaning both continuing and new students may be found across the four traditional class designations. Although Stetson University generally uses the inclusive term, first-year students, some external reports maintain the use of freshman for students in their first year.

Stetson University considers only students whose parents who have not earned a bachelor's degree to be first generation students.

This is consistent with the Florida Department of Education's definition. Other organizations, including US News and World Report, known for its prominent college rankings, consider students whose parents have not earned any college degree, including associate's degrees, to be first generation students.

Stetson University calculates time to degree according to the methodology used by the Association of American Universities.

This method uses elapsed time as opposed to enrolled time, so a student who steps out for a semester will continue to have their time to degree clock tick. The AAU methodology also counts each term (fall, spring, and summer) as 1/3 of a year, so a student entering in a fall semester and graduating in the spring four years later will have a time to degree of 3.67 years. This coincides with the federal calculation of four-year graduation rates in which students who start in fall have through the summer four years later (a time to degree of 4.00 years) to be considered graduating within four years.