Data Security

To encourage data security and to prevent interruptions in productivity, the Office of Information Technology encourages all users to store their work- or class-related documents on the storage space provided. Network storage space is provided as follows:

  • The G: drive is for files that only you need access to. This is being phased out in favor or OneDrive.
  • The P: drive is for files that you would like to be able to share with all users across campus.
  • The S: drive is for files that you would like to share with others in your department or working group.

These network drives are backed up regularly and are continually scanned for viruses.

It's important that users save important data either to their network storage space, to a cloud storage account (see the "Cloud Storage" section below) or to some other media. This way, in the event of a catastrophic data loss (e.g., if your computer's hard drive fails), your data is still safe.

Data Recovery

If you accidentally delete or overwrite a file on a network drive, it can often be recovered by using the "previous versions" feature of Microsoft Windows -- simply right-click on the folder that contained the file(s) in question and select the "Previous Versions" tab. Use this feature carefully, as it's possible to overwrite more recent files very easily.

Contact the I.T. Help Desk if you require assistance with data recovery.

Cloud Storage

As an alternative to your network storage space, you can use OneDrive to back up your work. OneDrive allows you to store files locally and have them automatically syncsyncedOffice365 (Microsoft's cloud-based email and office solution.) By using OneDrive, you can access your files from anywhere using the same interface that you use to get your Stetson e-mail via the web. Simply visit email.stetson.edu, click on the 'waffle' in the upper right corner and select 'OneDrive' to see your files. There is also an Office App for modern smartphones that will empower users 'on the go.' OneDrive will also allow you to share specific files or folders with other individuals. We are in the process of preparing a brief video walkthrough of OneDrive to help explain it and convey some highlights.

By using OneDrive, you can access your files from anywhere using the same interface that you use to get your Stetson e-mail via the web. Simply visit email.stetson.edu, click on the 'waffle' in the upper left corner and select 'OneDrive' to see your files. There is also an Office App for modern smartphones that will empower users 'on the go.' OneDrive will also allow you to share specific files or folders with other individuals. 

For more information, please watch this short informational video to access and use OneDrive.