Requirements for Authorized Adults

Authorized Adults

Authorized adults are individuals, paid or unpaid, who interact with, supervise, chaperone or otherwise oversee minors in university-sponsored programs, recreational facilities and/or residential facilities. This includes, but is not limited to:

  • Faculty
  • Staff
  • Volunteers
  • Graduate and undergraduate students
  • Interns
  • Employees of temporary employment agencies
  • Independent contractors

The Authorized Adults’ roles may include positions as counselors, chaperones, coaches, instructors and other similar roles. This definition does not include temporary guest speakers, presenters and other individuals who have no direct contact with program participants other than short-term activities supervised by program staff. 

Authorized Adult Requirements 

Authorized adults must: 

  • Be age 18 or older; 
  • Have completed all necessary paperwork through Human Resources and Finance to be cleared for employment, volunteering, or as an independent contractor:
  • Have successfully completed and passed a background check through Stetson's Office of Human Resources within the past 24 months; 
  • Have successfully completed the minor protection courses available through United Educators within the past 24 months; 
  • Have reviewed the Policy on the Protection of Minor Children in University Programs; and
  • Have returned the training acknowledgment form to the Office of Human Resources and the Office of Risk Management. 

Individuals will not be cleared as Authorized Adults and are not permitted to engage with minor children until all of the requirements are complete. 

Training Instructions

All individuals who will be serving as Authorized Adults in a University Sponsored Program must complete the following online training courses every 24 months or more frequently as directed by the University.

  1. Protecting Children: Identifying and Reporting Sexual Misconduct
  2. Protecting Children: Shine A Light

New Users:

To begin training, follow these steps:

  1. Go to the Learning Portal
  2. Complete the Registration form.
  3. Enter your first name, last name, and email address and click Register.
  4. You will receive a welcome email with your username and a temporary password.
  5. Follow the link in the email to sign on.
  6. You will be prompted to:
  7. Enter your temporary password
  8. Create a new password
  9. Create and answer a security question
  10. Once you are logged in, be sure to complete the courses listed above. 
  11. A history of your completed courses is available in “My Completions.” You will also receive an email containing a link to your completion certificate, upon successful completion of the course.
  12. Please forward a copy of the completion certificates along with the training acknowledgment form to the Program Director.

Returning Users:

If you have already completed this learning path and need re-training, the courses remain live in your account. You can log in using your previously issued credentials and complete the training again. Please forward a copy of the completion certificates along with the training acknowledgment form to the Program Director.

If you have been assigned or have completed a different course or learning path in the UE Training Portal, please email [email protected] to be added to the training courses listed above. You will not be able to register through the link above unless you use a new email address.