Payroll Services

Payroll Services serves the university's diverse employee base by providing accurate and timely compensation to all staff, faculty and student employees in an efficient manner. We are committed to maintaining the most current understanding of federal, state and university regulations regarding payroll in order to provide accurate information.

Payroll Services is part of the university's Office of Finance, located in the Administrative Services Building. Our hours of operation are Monday through Friday from 8 a.m. to 4:30 p.m.

For more information, please email payroll@stetson.edu call 386-822-7703.

Payroll Schedule

Stetson University operates on both a bi-weekly and monthly payroll cycle.

2018 Payroll Calendars
2019 Payroll Calendars

Exempt (Salaried) Employees

  • Exempt (salaried) employees are paid on the last business day of the month.
  • All PAFs and other forms pertinent to each month's payroll are due no later than 10 business days prior to the pay date.

Non-Exempt (Hourly) Employees

  • Non-exempt (hourly) employees are paid on a bi-weekly basis.
  • The pay period begins on Saturday and ends two weeks later on Friday.
  • Time sheets are due by noon the Monday following the end of the pay period.
  • Paydays are on Friday, unless a holiday, in which case the payday will fall on the previous business day.

Student Employees

All federal and university work-study students are hired by the Student Employment Program, part of the Office of Human Resources located in the Allen House.

  • Student employees are paid on a bi-weekly basis.
  • The pay period begins on Saturday and ends two weeks later on Friday.
  • Online time sheets are due by noon the Monday following the end of the pay period.
  • Paydays are on Friday, unless a holiday, in which case the payday will fall on the previous business day.

Receiving Payment

Faculty, staff and student employees are encouraged to enroll in direct deposit, which has several advantages:

  • Saves trips to your bank or credit union; no waiting in long payday lines to deposit checks!
  • Eliminates the possibility of lost, stolen or forged checks.
  • Pay is deposited faster and is available sooner, reducing the possibility of overdrafts.
  • Pay can be automatically deposited into checking and savings accounts, and you can select to have pay deposited into one or multiple accounts.

To set up direct deposit, employees can enroll online or submit the Direct Deposit Authorization and Agreement. Please note that, due to a prenotification process, it may take up to two payroll periods before new direct deposit requests take effect.

Faculty and staff employees who elect to receive printed paychecks can pick up checks in the Payroll office (DeLand) or Business Office (Gulfport). Students who select to receive printed paychecks can pick up checks at the Post Office (DeLand) or Business Office (Gulfport). Please be prepared to show ID to receive your check.

Pay Stubs

All employees can access pay stubs online through My Stetson.

  • Log into My Stetson
  • Select "Employee Services"
  • Select "Pay Information"
  • Select "Pay Stub"
  • Select a year for which you wish to view your pay stub, and select "Display"
  • Click on the pay date you wish to view to open the pay stub.
  • Once you can see the pay stub, use the scroll bar on the right to review pay stub information.
  • At the end of this page, you have a few options:
    • You can view a printer-friendly version of your pay stub for printing.
    • You can choose to view another pay stub.
    • You can navigate to other payroll-related pages within My Stetson.

To exit, select the "Logout" link at the top of the page or simply close your browser tab or window.

Employment Verification

Requests for employment verification require a signed release by the employee. Requests should be submitted to Payroll Services via mail, email, or fax:

Payroll Services can provide:

  • Job title(s)
  • Full/Part-time status
  • Dates of employment
  • Salary

Due to the large number of requests, please allow at least 5 business days for your verification to be processed.

Important Forms and External Resources

U.S. Citizenship and Immigration Services Form I-9

IRS Form W-4

Employee Request for W2 replacement

Internal Revenue Service

Social Security Administration

Tutorials

Online Time Sheet Tutorial – Students

Online Time Sheet Tutorial – Supervisors