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Information Technology - File Storage and Security

To encourage data security and to prevent interruptions in productivity, Information Technology department encourages all staff and faculty to store their work-related documents in SharePoint, OneDrive for Business, or the legacy on-campus network drives.

  • Personal Storage: All users have 1 TB of private storage in OneDrive for Business, which is accessible both on and off campus.

  • Department Storage:  The preferred storage location for all department data is SharePoint, which is accessible both on and off campus.  Your department may have chosen to continue to use the legacy I: drive at its own discretion.

  • The S: drive (typically referred to as the "shared" drive) is a legacy network drive typically accessed by users in DeLand.

Users whose personal H: drive and departmental I: drive have not been migrated may contact the I.T. Help Desk for assistance with expediting their migration.

It is important that users save important data either to their OneDrive for Business, SharePoint or legacy network storage space. This way, in the event of a catastrophic data loss (such as failure of your computer's hard drive), your data is still safe.

Data Recovery

If you accidentally delete or overwrite a file on a legacy network drive, it can often be recovered by using the "previous versions" feature of Microsoft Windows. Right-click on the folder that contained the file(s) in question and select the "Previous Versions" tab. Use this feature carefully, as it's possible to overwrite more recent files very easily.

Additionally, you can use the versioning feature in Office 365 to view older version of files in OneDrive for Business and SharePoint. Right-click on the document and select Version history to view previous versions, including who edited them and when.

If you have any other questions about data recovery, please contact the I.T. Help Desk.