File Storage and Security

To encourage data security and to prevent interruptions in productivity, the Information Technology department encourages all staff and faculty to store their work-related documents in SharePoint, OneDrive for Business, or the legacy on-campus network drives.

• Personal Storage: All users have 1 TB of private storage in OneDrive for Business, which is accessible both on and off campus.

• Departmental Storage: The preferred storage location for all department data is SharePoint (affiliated with your department's Team), which is accessible both on and off campus.

• The S: drive: Typically referred to as the shared drive, this is a legacy network drive typically accessed by users in DeLand.

It is critical that users save important data either to their OneDrive for Business, the departmental TeamSharePoint, or legacy network storage space. This way, in the event of a catastrophic data loss (such as a failure of your computer's hard drive), your data is still safe.

Data Recovery

If you delete or overwrite a file on a legacy network drive, it can often be recovered by using the "Previous Versions" feature of Microsoft Windows. Right-click on the folder that contained the file(s) in question and selects the Previous Versions tab. Use this feature carefully, as it's possible to overwrite more recent files very easily.

If a file is deleted from OneDrive for Business or SharePoint, it may be recovered from the Recycle Bin in Office 365 for up to 93 days. Additionally, the versioning feature in Office 365 also allows you to view older versions of files in OneDrive for Business and SharePoint. Right-click on the document and select Version history to view previous versions, including who edited it and when.

If you have any other questions about data recovery, please contact the I.T. Help Desk.