Student Updates Archive

The previous announcements are listed below.

DeLand Campus

Executive Summary: Recommendations from Budget Prioritization Working Group

June 19, 2020

Dear Colleagues,

We are pleased to share with the community an executive summary of the COVID-19 Budget Prioritization Working Group final report, submitted to us Friday, June 12. Together, we reviewed the report at length over this past weekend. Included were recommendations for potential budget reductions under three scenarios: 5%, 10% and 15%. The information and recommendations were considered, and then our joint recommendations were sent to EVP Bob Huth to be incorporated into the draft fiscal year 2021 budget (effective July 2020-June 2021).

Earlier this week, that budget was assembled with the 15% cut as the key assumption, discussed with the DeLand Faculty Finance Committee, and reviewed with the Finance Committee of the Board of Trustees. The final budget will be on the agenda for approval or adjustment by the full Board of Trustees at its meeting on June 25, 2020. Shortly thereafter we will announce the budget and its full implications to the Stetson community.

The report and this executive summary are the result of the substantial efforts of the working group over the past five weeks. We express our great appreciation to co-chairs, Provost Painter and CFO Bob Huth; the dedicated members of the working group; the incredible support of many participants related to communication, technology, budget information, and scenario planning; and the Stetson community for the gracious space and time we were given to prepare for a new academic year seated on our firm financial position.

We all recognize that the COVID-19 situation might get significantly better or worse as we move through the summer, into the fall and winter. The Finance Committee of the Board has given us the flexibility to work with them to adjust assumptions as needed. This includes reinstatement of temporary compensation and other decreases, as well as further belt tightening if necessary. Thank you for your patience as we work through the extraordinary complications of returning to on-campus work and teaching along with all the decisions that need to be made along the way.

Below our signatures are the principles used to guide the working group during their deliberations and discussions.

Sincerely,

Wendy B. Libby signature

Wendy B. Libby, PhD, President

Christopher Roellke signature

Christopher Roellke, PhD, President-elect

Executive Summary, COVID-19 Budget Prioritization Working Group

Principles on which the COVID-19 Budget Prioritization Working Group is based

  • Place the health and safety of the community first with special consideration of the most vulnerable among us;
  • Prize integrity, equity and transparency in deliberations;
  • Emphasize historic and continuing commitment to excellence;
  • Believe in informing decision-making through the best available data, experience and informed opinion;
  • Consider Stetson’s short-term issues as well as its longer-term health and vitality and the unique qualities of each division;
  • Focus work and outcomes on the commitment to these principles

Message from President Libby, President-Elect Roellke, with Campus Updates

June 17, 2020 Weekly Update 5

On Friday, June 12, the COVID-19 Budget Priorities Working Group provided us with its final report that includes recommended DeLand budget reduction plans and prioritizations as Stetson, along with colleges all across the country, head into this next academic year with some enrollment uncertainty. We spent a significant amount of time over the weekend reviewing and discussing the BPWG report. Working together with our finance staff on Sunday and Monday, the proposed 2020-2021 budget originally prepared in April was adjusted and sent to the Board of Trustees Finance and Executive Committees on Monday. They are meeting late today, Wednesday, June 17. Their recommended budget will be considered by the full Board of Trustees on Thursday, June 25.

The BPWG was co-chaired by Executive Vice President and Provost Noel Painter and Executive Vice President and Chief Financial Officer Bob Huth, and met a dozen times for approximately 22 hours since May 5, with nearly perfect attendance. The group received a substantial amount of background material and engaged in multiple exercises to identify potential prioritization and amounts for increased revenue from our endowment, and reductions to operations and compensation to meet the expected enrollment drop. Confident that everyone was always working towards the best possible solutions for the Stetson community, we owe thanks to Chairs Painter and Huth, and committee members including SGA President George Alderman. Everyone gave their time and thoughtful consideration to the process. A special thank you to our staff support, Melissa Peters, associate vice president for Budget and Financial Planning; Drew Macan, associate vice president for Human Resources and Organizational Development; and Kim Walker Oates, our budget analyst, for their many, many additional hours preparing materials for the committee.

The result of their work is a detailed report that greatly assisted us in making final preparations for the 2020-2021 budget proposal. The group dutifully prepared budget solutions for the possibilities of a decline of revenue at the 5%, 10% and 15% levels as requested in our original charge, along with a prioritization of all the various ways that this could be managed. The budget proposal to the Board of Trustees is for the 15% drop in revenue because of major uncertainties still on the horizon regarding the coronavirus pandemic’s course.

In addition, last Friday's projection for the close of the 2019-2020 fiscal year shows that our financial strength will enable us to finish the year with a small surplus. Together we thank the Stetson community for their support and patience during this time as we continue our discussions and consult board leadership. After the board takes action on the budget in late June, we will inform everyone of what the next budget year will hold.

Wendy B. Libby signature

Wendy B. Libby, PhD, President

Christopher Roellke signature

Christopher Roellke, PhD, President-elect

Revised Fall 2020 Academic Calendar

For several months, many groups—individually and collectively—have been diligently meeting, planning and working to achieve our primary goal: for students, staff, and faculty to come to DeLand safely this fall for a powerful, residential, face-to-face Stetson teaching-learning experience.

As a result of this work, Provost Noel Painter was able to announce yesterday, via an email to faculty, staff and students, the revised Fall 2020 Academic Calendar. The calendar came to the provost as a recommendation from the broad-based committee of faculty and staff charged with reviewing calendar options.

The new calendar reveals that students will begin moving in by Aug. 7, and classes begin on Aug. 13. As mentioned in his email yesterday, "This calendar balances opportunities and concerns with an effective full-semester, on-campus learning experience and honors our core principle of safety for students, staff and faculty by minimizing travel away from campus. Assuming there are no unexpected cancellations during the semester, the fall term (both classes and exams) will end by Thanksgiving." Additional information and a link to the calendar is available on the web page link above and in Provost Painter’s email sent yesterday.

From the Safer Campus Task Force

Residential Living and Learning

Based on the revised Academic Calendar, Move-In Days for incoming students are Aug. 7-8, and for continuing students are Aug. 9-12.

  • All housing assignments will be completed throughout July and will be strategic assignments by Residential Living & Learning staff to reduce risk and maximize community and connections for residents.
  • All check-ins will be curbside and by appointment time.

There will be aspects of the residential environment that will undoubtedly feel different this fall, but we are committed to facilitating community, connection and care within our communities on-campus.

Based on Executive Order 20-139 issued by Florida Gov. Ron DeSantis on June 5, anyone traveling between states for academic work (including students) does not have to isolate or quarantine after arriving in Florida. International students who have not left the country also will not have to isolate or quarantine.

After careful consideration of the recommendations from the Centers for Disease Control and Prevention, and the national college housing and health associations, as well as an evaluation of our residential facilities by the leadership of Residential Living and Learning and the Safer Campus Task Force, we have made several significant decisions about the residential environment for Fall 2020.

  • We will offer individual and 2-person shared bedrooms in community bath, suite, apartment, and house style environments, ranging from 1-4 students living in the unit.
  • The majority of student residents will share a bathroom with other students on their floor (community style) or within their suite/house/apartment.
  • There will be some strategic reductions of occupancy in some specific rooms and buildings. There will be significant additional cleaning and safety measures in place for common spaces and community restrooms.
  • We are working to maximize distance between desks and the heads of beds in shared bedrooms, and have ordered new furniture in some locations to make this possible.
  • The exemptions for the residency requirement were expanded for the 2020-2021 academic year and the refund schedule has been expanded.
  • There will be limitations on visitors, guests and overnight guests for all or part of Fall 2020.

Returning to Work on Campus

As we begin the transition to having more people on our campuses, the health and wellbeing of our employees and students are of paramount importance. To support this transition, the Safer Campus Task Force has developed the Guide for Returning to On-Campus Work, which is now online. It includes important policies, protocols and guidelines with which all community members are expected to fully comply. Employees will be required to affirm that they have read it prior to returning to work.

Frequently Asked Questions

The list of FAQs on the COVID-19 website is currently being updated. Question categories will include Academics, Attendance/FOCUS Orientation, Cleaning, Events, Financial Aid, Health & Safety, Human Resources, and Residential Living/Move-In Day. Questions/answers will be added or updated as decisions continue to be made. We will send you a message when the updated FAQs are live.

If you have comments/questions/suggestions, please email SaferStetson@stetson.edu. While we are not able to respond to every email, we do read all of them and appreciate your feedback.

Fall 2020 Academic Calendar Announced

June 16, 2020

Faculty, Staff, Students and Parents,

Let me begin by thanking you for your patience as Stetson continues to navigate uncharted waters, as do all institutions dedicated to higher education. Many groups—individually and collectively—are diligently meeting, planning, educating themselves, purchasing and installing equipment, and gathering community input in order to achieve our primary goal: for students, staff, and faculty to come to DeLand safely this fall for a powerful, residential, face-to-face, Stetson teaching-learning experience. We are well on our way to achieving that goal, and, each day, we make progress toward clearly defining how our transition back to campus will occur. Several weeks ago, multiple working groups were charged with creating and implementing plans regarding

  • the academic calendar and fall course schedule;
  • safe, effective and engaged on-campus instruction; and
  • academic policies.

The academic calendar and course schedule working group has gathered substantial input from our community (including faculty, staff, and students), learned about federal guidelines for financial aid, and debated how to maximize safety for our community while keeping well-being (broadly considered) at the fore. A revised Fall 2020 academic calendar for undergraduates is now available, and the graduate calendars are forthcoming. Here are the highlights for your planning purposes.

  • August 7-12, residence halls and move-in dates for new students are August 7 and 8, and for returning students are August 9-12.
  • August 10-12, new students will begin a Stetson signature class: First Year Seminars, or FSEMs
  • Thursday, August 13, classes begin, a full week earlier than originally scheduled
  • Tuesday, November 24, classes, including final exams, conclude by the end of the day
  • Wednesday, November 25, residential students will move out by the end of the day

This calendar balances opportunities and concerns with an effective full-semester, on-campus learning experience and honors our core principle of safety for students, staff, and faculty by minimizing travel away from campus. Assuming there are no unexpected cancellations during the semester, the fall term (both classes and exams) will end by Thanksgiving. Should unexpected cancellations extend the semester, all instruction and/or final exams after Thanksgiving will be conducted by distance learning. Key points about the calendar that deserve additional focus can be found on the our Fall 2020 Revised Academic Calendar webpage, including notes on the starting date Labor Day, Values Day, fall break, make-up days, orientation, how community feedback was used to inform the calendar, and more.

In early August, when we are back on campus—in residence halls, libraries, classrooms, and the Palm Court—both I and President-elect Chris Roellke look forward to thanking our faculty and staff in person for their incredible efforts to educate and support students through a challenging spring semester and in preparing for a powerful fall return. We are also eager to commend our students for the resilience they have shown and continue to demonstrate: Students, that resilience will serve you for a lifetime.

Sincerely,

Noel Painter, Ph.D., Executive Vice President and Provost, Professor of Music

Guide for Returning On-Campus will include Health Policies, Protocols

June 10, 2020 Weekly Update 4

A Guide for Returning On-Campus

Stetson University and the Safer Campus Task Force are committed to a safe environment that fosters collaborative learning and intellectual pursuits for its community. As we begin the transition to having more people on our campuses, the health and wellbeing of our employees and students are of paramount importance. To support this transition, SCTF is developing a Guide for Returning to On-Campus Work which outlines important policies, protocols and guidelines with which all community members are expected to fully comply. This guide, which we expect to have available online later this week, covers a variety of topics.

  • A phased return-to-campus plan
  • Prevention basics
  • Self-screening
  • Physical distancing and group events
  • Stetson's cleaning process
  • Human resources issues
  • Visitor screening process
  • Other resources available

All employees will be required to read the guide before returning to work.

The most recent and up-to-date version of this guide will be available online. If there are changes as the guidance or recommendations are modified, the community will be notified.

Safety and Community

It has been shown that measures including physical distancing, face coverings, hand washing, restricted travel, self-screening, increased cleaning and other actions can be very effective at reducing the spread of COVID-19 when they are used in combination. One recommendation from the American College Health Association that Stetson has adopted, is a phased return to campus, with no more than 30% of the workforce returning to each campus location at a time, staggering every 2-4 weeks for full return.

Stetson's Safer Campus Task Force continues to work through policy and plans regarding face coverings, residential life, dining, athletics and recreation. We will communicate these to you as soon as possible. This week we ordered a massive number of hand sanitizer stations for common areas and completed design of campus-wide signage for health messaging.

Admissions Guest and Visitor Protocols

Starting the week of June 8, the Office of Admissions is hosting small, personalized, daily visits. Individual groups will be limited to nine total people (plus a tour guide) per group. Tours will go into the north side of the Carlton Union Building, Gordis Hall, Sage Hall and the Lynn Business Center to see the Roland George Investments Program space. With health precautions in place and continuing to follow CDC and the State of Florida guidelines for group gatherings and physical distancing, all visits will be small and personal.

All guests are required to submit a screening form prior to arriving to campus. Once on campus, guests will answer a few short questions related to the health and safety of their party and all members of the party will be required to undergo temperature screenings. Anyone displaying a temperature of 100.4 degrees or higher will be asked to reschedule their visit. For additional caution, we encourage guests to check temperatures of themselves and their party prior to arriving on campus. Our staff and ambassadors are prepared to wear masks during the visit and ask that guests also wear masks during the campus visit experience (if they do not bring one, one is provided). If you see a campus tour out on campus, we encourage you to say hello and welcome them to campus while remaining physically distanced.

If you have comments/questions/suggestions, please email SaferStetson@stetson.edu. While we are not able to respond to every email, we do read all of them and appreciate your feedback.

Budget Priority Working Group

The members of the COVID-19 Budget Priority Working Group are prioritizing their recommendations and will finalize their report for President Libby and President-elect Roellke for delivery Friday, June 12.

As indicated, the group has worked through multiple scenarios and is categorizing recommendations into three areas roughly aligned to the 5%, 10% and 15% budget reductions outlined in their charge. These range from increased endowment spending and reductions in renewal and replacement at the lower end and potential pay reductions at the higher end of the scenarios. Throughout its discussions and deliberations, the COVID-19 Budget Priority Working Group has consistently adhered to its guiding principle of community first.

Academic Working Groups

As indicated in the Provost's recent email, the 2020 Fall Schedule Working Group is finalizing its recommendation for an undergraduate academic calendar for fall. A questionnaire was circulated requesting feedback and commentary on the different calendar plans. The 2020 Schedule Working Group expects to finalize its recommendation this week.

Additional Information

The Stetson community should expect additional communications, messages, and potentially webinars and virtual forums over the next few days and weeks as information regarding plans for returning to campus as well as health and safety guidelines for students, faculty and staff, and budget recommendations and academic planning for Fall 2020 based on enrollment and retention projections becomes available.

Watch the Webinar: Update for Incoming Students for Fall 2020

June 5, 2020

Incoming students and parents joined members of the COVID-19 Budget Priorities Working Group, the Safer Campus Task Force and academic leadership for a webinar and Q&A on Friday, June 5, to hear about progress towards a fall reopening and discuss planning to date. The panel took questions during the webinar and additional questions have been sent to the groups for feedback.

The panel included

  • Special Guest: Wendy B. Libby, president
  • Noel Painter, provost and EVP
  • Lua Hancock, vice president for Campus Life and Student Success
  • Lynn Schoenberg, dean of students and co-chair of the Safer Campus Task Force
  • Larry Correll-Hughes, assistant vice president for Campus Life and Student Success and executive director of Residential Living and Learning
  • Dana Dolbow, director of campus visitation
  • Brian Nystrom, FOCUS Orientation leader and student ambassador

Safer Campus Task Force Outlines Cleaning, Safety Protocols

June 3, 2020 Weekly Update 3

The university has held a number of webinars to update the community on the current work underway in academic planning, Safer Campus Task Force and the COVID-19 Budget Priority Working Group. Those seminars have been posted for review to the Coronavirus Communications website, and there is a webinar scheduled for Friday for incoming students and parents.

The Safer Campus Task Force has received many questions regarding the cleaning and disinfection of campus prior to returning for work or classes. The health and safety of our community is top of mind for all of us and this important issue is being addressed by Facilities Management.

Facilities has developed an in-depth cleaning protocol that includes restrooms, classrooms, labs, offices, common areas – every space on campus. According to the protocol:

  • All spaces will be deep cleaned and disinfected prior to employees returning to work on campus.
  • Cleaning/disinfection is accomplished with EPA-approved cleaning products with label claims against the coronavirus.
  • Signage notifying the occupant that their space has been sanitized and disinfected will be posted.

Electrostatic sanitizers will be used to clean classrooms quickly between classes/labs. We are ensuring that each building's HVAC systems are fully operational per CDC and ASHRAE guidelines and that the indoor air quality is optimized accordingly.

In addition, there will be more frequent cleaning of more public locations, and in shared offices, of surfaces that multiple people repeatedly touch: doorknobs, tables, desks, light switches, countertops, handles, phones, keyboards, toilets, faucets, sinks. Custodial staff will be provided with Personal Protective Equipment (PPE) required for cleaning/disinfecting any space that may have been exposed to coronavirus.

Returning to Campus – The Safer Campus Task Force is working on Stetson’s Guide for Returning to On-Campus Work for employees. The guide includes details of a phased-in approach that spans several weeks beginning June 8 and ending Aug. 22 (Aug. 8 in Gulfport), when all employees who are able to return to campus will be expected to do so. Your vice president or athletic director at the DeLand campus, or your dean, associate dean or department head at the Gulfport campus will inform you when to return to campus at least one week prior to your expected date of return. Please continue to work remotely until you are asked to return. The guide, which is currently being reviewed, will answer many questions about prevention basics, physical distancing, self-screening, what to do if you think you have been exposed to COVID-19, events, visitors and many other topics.

More

  • Stetson will provide one washable mask, ear guards from Stetson’s 3D printer and one 8-ounce hand sanitizer for each person. Stetson will provide and refill hand sanitizer stations in common areas.
  • Stetson has purchased bulk hand sanitizer spray and paper towels for campus so that those in individual offices can keep their workspaces clean. Departments will be able to request supplies from the warehouse on the DeLand campus or from Facilities Management on the Gulfport campus, which will be billed back to departmental budgets. Departments with large common cleaning space needs should contact the Budget Office with questions.
  • FOCUS Orientation groups for incoming, first-year students and First Year Seminar Courses (FSEM’s) will be aligned this fall to minimize exposure of our first-year students. This means each FSEM of 16 or fewer students will also be the students FOCUS group, significantly decreasing physical contact.
  • Remote work should continue wherever possible. Employees should not return to on-campus work without the specific instruction from their vice presidents, athletic director, deans or department heads.

COVID-19 Budget Priority Working Group - The group has moved beyond their organizational meetings in May, and on Monday, June 1, provided their initial recommendations to President Libby and President-elect Roellke. These include reductions in operational expenses, cuts to travel expenses and staff development, and elimination of salary increases. The initial report is a first step for the working group towards final recommendations by Friday, June 12. The 2020-2021 budget is currently scheduled for review by the Board of Trustees on Thursday, June 25.

Watch the Webinar: Update for Current Students for Fall 2020

May 29, 2020

Fall 2020 Planning Update, Current Student and Parent Session

Current students and parents joined members of the COVID-19 Budget Priorities Working Group, the Safer Campus Task Force and academic leadership for a webinar and Q&A on Friday, May 29 to hear about progress towards a fall reopening and discuss planning to date. The panel took questions during the webinar and additional questions have been sent to the groups for feedback.

The panel included:

  • Noel Painter, provost and EVP
  • Lynn Schoenberg, dean of students and co-chair of the Safer Campus Task Force
  • Larry Correll-Hughes, assistant vice president for Campus Life & Student Success and executive director of Residential Living and Learning,
  • Lua Hancock, vice president for Campus Life and Student Success
  • George Alderman, president of the Student Government Association
  • Guest: Jeff Altier, director of athletics

Update on Webinars

Webinars took place Wednesday, May 27, for DeLand faculty and staff and College of Law faculty and staff in Gulfport. They are posted to the faculty and staff pages for both DeLand and College of Law. A webinar for current students and parents ins scheduled for Friday, May 29, at 3:30 p.m., and a webinar for new students is being scheduled for next week. These will also be recorded and posted.

Academic Working Groups Formed

May 27, 2020 Weekly Update 2

Keeping the Stetson Community informed

This is a weekly status report on the work of the COVID-19 Budget Priority Working Group for the DeLand campus, the Safer Campus Task Force for both the College of Law and DeLand, and other ongoing academic, safety and health, student life and fiscal planning that may impact the Stetson community. Our next update will be Wednesday, June 3, at 10 a.m., but additional information may be released or posted as needed.

Webinars have been scheduled for Wednesday, May 27. A webinar for DeLand faculty and staff, occurred at 8 a.m., and College of Law faculty and staff in Gulfport begins at 10 a.m. A webinar for current students and parents is scheduled for Friday, May 29, at 3:30 p.m., and a webinar for new students is being scheduled for the following week.

The webinars are being recorded and will be posted to the Coronavirus Communications website.

Academic Planning

Academic planning at both the DeLand campus and College of Law is active and underway. The provost and deans, have formed working groups to tackle three primary issues facing Stetson University as it prepares to welcome students back:

Fall 2020 Schedule Working Group:The purpose is to address the fall calendar, examining everything from start date, end date, fall break, even values day, to determine the preferred schedule for the fall semester in scenarios that include residential and online education. The group will be chaired by Noel Painter and includes faculty and staff representatives from across the DeLand campus with experience, expertise and connection to academic calendar issues, including representation from undergraduate and graduate programs, the registrar's office, the Academic Affairs Committee of the Faculty Senate and CLaSS.

Face-to-Face (F2F)/Socially Distanced Education Working Group:Assuming the university is able to have residential education in the fall, this group will discuss what needs to be put in place in order for that to safely occur for students, staff and faculty. Some questions to be addressed include: What does it look like to have in-person classes in a safe way? How do we build in the flexibility necessary for quarantined students or faculty in a semester, or international students who can't travel, or high-risk students and faculty who need to be accommodated? There are questions about technology that we may need to invest in now to facilitate the fall semester. The group will be chaired by Neal Mero and includes faculty representatives from each school and college, IT and facilities staff, a public health expert and a faculty senate representative.

Fall 2020 Special Policies Working Group:Knowing that the fall 2020 semester will involve remote or online learning to a greater extent than our current policies address, the Special Policies group will consider what revised policies, or newly created polices, may be considered in order to advance normal faculty processes (e.g., peer observation), ensure the best student experience (e.g., examining expectations for synchronous pedagogy in online classes), and other academic policies (e.g., pass/fail). The group will be chaired by Elizabeth Skomp and includes members of the Council of Undergraduate Associate/Assistant Deans; members of UCCAP and a faculty senate representative.

Special Summer Session

In addition to Fall 2020 planning, the DeLand campus announced special summer sessions for new students and special seminar experiences.

Starting June 18, Stetson is offering new students the opportunity to participate in one-unit, credit-bearing classes in a variety of courses specifically for incoming students including public speaking, psychology, health and wellness, digital arts, economics, history, math, or computer science. For this special session faculty also are offering students a chance to get an early start on our signature Stetson First Year Seminar. Some of the courses may apply to general education requirements, but all of them provide a great opportunity for new students to engage with Stetson faculty in learning, exploring and expanding their Stetson experience.

During the session, faculty also will be offering short, concentrated virtual seminar experiences of one, two or three partial days. These are non-credit, non-graded learning adventures and there is no cost to the student for participating.

Budget Priorities Working Group

The COVID-19 Budget Priorities Working Group is preparing to provide an interim report on budget priorities based on scenarios and potential budget shortfalls of 5%, 10% and 15% to President Libby and President-elect Roellke by Monday, June 1. A more in-depth set of recommendations are expected prior to a Thursday, June 25, special Board of Trustees meeting.

On Tuesday, May 26, the working group reviewed operating budget reductions provided by each department and research on potential savings from hiring freezes. There was also great support for ensuring recommendations are consistent with Stetson's mission and the working group's principles. The working group meets again on Thursday to review recommendations and remains on track to deliver their interim report.

Comments and questions can be sent to budgetpriority@stetson.edu. The working group can't respond to all the emails but will review the information.

Safer Campus Task Force

The Safer Campus Task Force continues its work on creating a safe campus environment and wants the Stetson community to know about its extensive protocol to respond to illness and potential COVID-19 exposure in the Stetson community. Stetson has an existing Infectious Disease Management Protocol that was launched in March in response to the COVID-19 pandemic, even though there weren't any known cases of the disease on campus at that time.

The protocol is designed to better ensure the health and safety of the Stetson community, to assist community members in receiving the services they need, and to mitigate the impact of infection if it is discovered on campus. It seeks to bring together all of the expertise from across Stetson into a unified team.

Stetson has instituted a series of steps that are followed to ensure that students -- living both on and off campus – will receive the support they need, from dining services to academic assistance and financial relief. Employees are provided assistance through Human Resources.

An outline of Stetson's response is available along with a list of frequently asked questions focused on health care and assistance. However, if you have additional questions, this group established SaferStetson@stetson.edu to gather community comments and feedback. We want to thank everyone for their comments. Though we cannot respond to each comment individually, we are reviewing the comments and questions received.

Updates from Budget Priorities Working Group, Safer Campus Task Force

May 20, 2020 Weekly Update 1

Keeping the Stetson Community informed

Starting with this update, the university will report weekly on the status and work of the COVID-19 Budget Priority Working Group for the DeLand campus, the Safer Campus Task Force for both the College of Law and DeLand, and other ongoing academic, safety and health, student life and fiscal planning that may impact the Stetson Community. Our next update will be Wednesday, May 27 at 10 a.m., but additional information may be released or posted as needed. Planning is underway to schedule webinars for DeLand and at the College of Law either on Wednesday, May 27 or Friday, May 29. Dates and times will be announced as soon as they are available.

Budget Priorities Working Group

The recently formed a COVID-19 Budget Priorities Working Group is informed and guided by Stetson principles of integrity, transparency and confidentiality, and learning excellence. It is focused on the health and safety of our community, and the university’s financial stability and strength. Comprising faculty, staff and a student, it is co-chaired by the university’s Provost and Chief Financial Officer. The purpose of the working group is to make recommendations by early June to President Libby and President-elect Roellke based on the impact of the COVID-19 pandemic on Stetson University with potential scenarios of 5%, 10% and 15% reductions in financial resources. These reductions would be focused in DeLand where the substantial financial strains are expected to occur.

The College of Law is projected to meet enrollment goals although the uncertainties with COVID-19 remain ongoing concerns for everyone. In collaboration with the President, the President-elect, the university's Provost, the Chief Financial Officer and all relevant constituencies, the College of Law continues to plan for all eventualities. It will continue to update and seek input from members of the community regarding key contingency plans and issues moving forward. More information about budget meetings and a schedule for the coming months will be circulated by the College of Law.

In DeLand, the group recently established budgetpriority@stetson.edu to gather community comments and feedback. We want to thank everyone for their comments to date and wish we could respond to each one.

Like many institutions Stetson is grappling with the immediate and long-term financial shock of COVID-19 beyond the uncertainty of fall enrollment, and including the substantial loss of net revenue from the cancellation of programs, camps, housing and dining revenue during the summer.

According to the most recent entering enrollment projections for the DeLand campus, improvements in undergraduate fall recruitment over the past few weeks is encouraging, moving from a double-digit deficit to single digit, but the pandemic has introduced a high measure of uncertainty. To inform our academic program decisions and enrollment forecasting for this upcoming fall, Stetson has engaged the Art & Science Group, a nationally recognized research firm, to assess new and continuing student sentiment towards learning modality, preferences, and health and safety. Results will be available in early June and will sharpen our planning and forecasting.

The past few meetings of the Budget Priorities Working Group featured wide-ranging discussions with Melissa Peter, associate vice president for Budget & Financial Planning, examining the university budget, and potential reductions in operational expenses, salary and benefits, and capital expenditures. As we have seen recently announced by other small- to mid-sized institutions, these might include reductions in whole categories of operating expense such as travel and memberships, or in elimination of salary increases for the upcoming year, a graduated scale of pay reductions, reductions in retirement program deposits, and delays in renewal and repair expenses.

President Libby and President-elect Roellke will receive and consider the working group’s budget recommendations, along with guidance from our Safer Campus Task Force. These will inform decisions for the final 2020-21 budget due to be submitted to the Board of Trustees at a specially called meeting on June 25. That budget may include triggers for further reductions as fall enrollment, housing and dining revenue are solidified. The late June date was requested to allow as much time as possible for the university to fully understand the legal, regulatory and financial impact of the pandemic on the institution and community. Stetson remains committed to returning to an in-person, on-campus learning environment, but will make its final announcements on plans for Fall 2020 in June.

Safer Campus Task Force Update

Stetson University has been making plans for the return of students, staff and faculty to campus. The Safer Campus Task Force (SCTF) is tasked with advising university leadership on the operational elements and programs necessary to prepare Stetson University campuses in DeLand and Gulfport. We put health and safety at the forefront of all of our decisions, following protocols and guidelines established by the Centers for Disease Control and Prevention (CDC) and the Florida Department of Health (DOH). Additionally, the senior medical experts at the NCAA are working with the CDC to inform recommendations regarding athletic competitions and practices.

Bringing the community back together involves many decisions and moving parts – the volume is daunting. Nevertheless, the task force wants to keep the community updated as decisions are made and the work comes together.

We are committed to a phased-in return to campus for staff, faculty and students. We encourage your ideas and suggestions. Please send them to SaferStetson@stetson.edu. Because of the volume of work to be done, we will not be able to respond to all of your emails, but we appreciate your suggestions and feedback.

For now, below is a list of the work that has already been completed or is actively being developed.

Personal protection

  • One reusable mask will be provided to each person in the community. Masks should be washed after use. If you need more masks, please bring them with you to campus.
  • Appropriate additional PPE will be provided to workers whose jobs require it (Facilities, Public Safety, RAs, Health/Sports Health, On-Call staff) and student athletes.
  • Disinfecting wipes and hand sanitizer will be available through the University Warehouses and College of Law Facilities Department for daily cleaning of frequently used surfaces. Offices do not need to purchase these items on their own independent of the university.
  • Hand sanitizer will be placed throughout the university in commonly used spaces.
  • Location of installation of plexiglass barriers is under active consideration.

Cleaning

  • Increased cleaning protocols have been implemented by Facilities Management including
    • More frequent cleaning of surfaces that are touched often such as doorknobs, light switches, countertops, etc.
    • Increased frequency of cleaning bathrooms and use of EPA-registered disinfectant
    • Installation of hand sanitizers in common areas throughout campus
    • Review and modification of custodial schedules to manage increased cleaning frequencies as campus locations re-open

Health care

  • A detailed protocol is in place for community members who may have COVID-19 or may have been exposed to someone who has COVID-19. The protocol includes support from Health Service, the DOH, campus professionals, Residential Living and Learning and Human Resources.
  • Students, staff and faculty on all campuses have access to Health Service (386-822-8150) during regular office hours. After hours COVID concerns should call Public Safety at 386-822-7300. They also can use an online form at Stetson.edu/report-it.
  • Options for expanded testing for the presence of COVID-19 and/or antibodies are being considered.
  • A screening process for all university members and visitors has been established.

Information

  • Campus-wide signage will include (departments or other areas do not need to order their own):
    • 6-foot physical distancing markings on floors in commonly used spaces
    • Door signage, yard signs
    • Social media messaging
    • Health messaging
  • An updated and re-designed COVID-19 website is being developed.
  • Videos are being created to help viewers understand how to prevent the spread of COVID-19, what to do if you feel sick, the importance of cleaning commonly used spaces, and other information.

Gatherings

  • Limits on the size of gatherings will be continually re-evaluated.
  • Options for various types of residential space are being considered.
  • A virtual FOCUS Orientation and new student check-in is being organized.
  • Guidelines for wearing a mask are being reviewed.
  • A physical distancing policy is being developed.
  • Consideration is being given to re-opening some physical spaces for summer.

Safer Campus Task Force, Budget Priorities Group Start Work

May 12, 2020

Congratulations on finishing the Spring term. Your resilience and hard work are impressive. I know that many of you have had your summer plans for internships and work disrupted. We have many resources for you and stand ready to assist you. Please contact me directly or contact us at studentsuccess@stetson.edu if we can assist you in any way. We are continuing to offer many ways for you to stay connected, including webinars with alumni and online workshops- so keep an eye out for ongoing ways to stay engaged with Stetson.

In the communication below, I aim to give you some insight into some of the work that is happening on campus so that we can continue our commitment to the safety of the community and to our powerful learning mission.

Stetson's Safer Campus Task Force: The team's role is to advise university leadership on the operational elements and programs necessary to prepare Stetson University, both DeLand and Gulfport, for on-campus learning in Fall 2020. We put health and safety at the forefront of all of our decisions, so even as we plan for students to be back on campus, the university also is planning how to best support students in an online learning environment. The Safer Campus Taskforce will work together to analyze guidance from the Center for Disease Control and the Florida Department of Health as well as best practices in higher education; the team will also call upon members of the Stetson community as needed to gather information and recommendations. The team will then advise the senior administration on the pieces needed as we continue to navigate this pandemic, including but not limited to Personal protective equipment purchase and distribution, implementing physical distancing, adjustment of policies to support necessary changes, and continuation of health screening and tracing processes.

The committee is chaired by Terri Radwan, Professor of Law, College of Law and Lynn Schoenberg, Dean of Students and membership of the team can be found below my signature.

Budget Priorities Working Group:As indicated in the announcement on May 5, President Libby and President-elect Roellke recently formed a COVID-19 Budget Priorities Working Group. This group is populated by students, staff, and faculty and is co-chaired by CFO Bob Huth and Provost, Dr Noel Painter. While the university is in a strong financial position and coming off a successful fundraising campaign that exceeded our goals, it is prudent and responsible for us to come together as a community for contingency planning. This group has been charged to make recommendations on the different ways the university might address balancing our budget when faced with potential scenarios of -5%, -10% and -15% reductions in financial resources. Because the College of Law projections for next year remain in line with original budget planning, the working group’s focus is DeLand specific. The primary risk the university faces as a result of the pandemic is its impact on new and continuing undergraduate and graduate students here.

The first organizational meetings were Tuesday, May 5, and Thursday, May 7, and many more are to come as the issues this group faces are daunting. Because the actions the group recommends to address budget resources could impact the entire university, input from the greater Stetson community will be helpful. Your suggestions, ideas and comments are welcome. Please share them at budgetpriority@stetson.edu. Given the scope of its duties, however, the working group will not be able to reply to your messages or share its initial work. As recommendations take form, this group will start reporting out on the progress and direction those recommendations are taking.

These teams are parts of the matrix of many faculty, staff and student groups that are actively working to respond to the ongoing needs of our community at this time. There are also groups strategizing for academic next steps, summer engagement for new and returning students, and the Enrollment & Transitions Group addressing the onboarding processes of our new Hatters. We are also often in consultation with and seek input from the student government associations in DeLand and Gulfport regularly.

It has been so wonderful to see our student, faculty, staff and administrative leaders work together to continue to address the issues we face and plan to bring the community back together.

Sincerely,

Lua Hancock, Vice President, Campus Life and Student Success

Joint Message from President Libby, President-elect Roellke

May 1, 2020

Dear Students,

As you prepare for your finals next week, we wanted to take a moment to acknowledge and thank you for your patience and resilience in the new reality of the COVID-19 pandemic. We also write to wish you the best of luck on your finals as you finish this academic term. Your health and safety remain our top priorities as we plan for a return to the learning environment and personal connections that make us your Stetson University. We also hope that this time of profound change has offered you opportunities for learning and reflection.

On Wednesday, April 29, Florida Governor Ron DeSantis announced plans for a phased re-opening of the state, with Phase 1 starting Monday, May 4. This initial phase does not include colleges, universities or K-12 schools, which we expect will be included in future phases. We continue to monitor guidance from the state, and from federal, local and regional health agencies, and will make decisions for Stetson accordingly.

We are eager to return to on-campus and in-person learning for Fall 2020, and the faculty and staff of Stetson University are planning and working through issues and contingencies designed to help get us there. We posted an update on our vision for moving forward on the university’s website.

Lastly, to our seniors, we know this was not how you hoped to conclude your time with us as a student. We are proud of you. We miss you. We are also very excited to see you at homecoming, alumni events and, of course, at Commencement in December.

Stay safe and stay well!

Go Hatters!

Wendy B. Libby signature

Wendy B. Libby, PhD, President

Christopher Roellke signature

Christopher Roellke, PhD, President-elect

Emergency Financial Assistance available for Students

April 28, 2020

We hope that this communication finds you busy with your studies. This has been an unusual time for everyone and we recognize that students and their families have had to make many adjustments since the start of the pandemic. We have important news for you regarding additional emergency funds that may be available to you.

Early on, in response to the disruption Stetson University quickly located remaining funds from federal, state and institutional sources to begin providing emergency assistance to students. The Office of Student Financial Planning developed an appeal process to gather requests from students for assistance with technology issues, relocation costs, food, rent, utility and other monthly costs facing students as their jobs both on and off campus were lost. A fundraising campaign was started by the Development Office that raised over $62,000 to assist these needs.

Now, Congress has recognized that students and their families are struggling and passed the CARES Act as a means to provide funding to colleges and universities to assist with student emergency costs. Many students have been impacted financially by having to return home, not being able to return home, classes shifting to online instruction, and students and parents losing their jobs in the economic downturn.

This notice is to inform you that we are ready to help. The funding from the government has arrived but federal guidance from the U.S. Department of Education has placed specific regulations on the emergency grant funds. For students to receive an immediate emergency grant from the CARES Act funding, the student must have filed a FAFSA for the 2019-2020 academic year or be eligible to receive federal financial aid. There is still time to file a FAFSA for 2019-2020 if you have not filed one for this year. In addition, we are encouraging students to complete the 2020-2021 FAFSA as well so that we can aid in the fall semester should the funding remain available. To file a FAFSA for either year, use the StudentAid.gov website.

Students who are eligible to receive emergency grants can receive these funds for this current semester, the summer semester or the upcoming fall semester. In addition to the FAFSA, students can complete the appropriate COVID-19 appeal form.

As you know, personal and social responsibility are the heart of our values. Therefore, in addition to individual family appeals reviewed on a case-by-case basis, additional allocations will be made to students based on the following guidelines: those families with the highest demonstrated need and most impacted family income levels; families that have maximized utilization of all state, federal and self-help resources; and total level of loan indebtedness.

Grants from the CARES ACT will range from $300 to $1500 based on your need and amount requested.

Sincerely,

Heidi H. Goldsworthy, Director of the Office of Financial Aid, Stetson University

Message from President Libby, President-elect Roellke on COVID-19 Impacts

April 28, 2020

Planning, Fall 2020, Enrollment Planning, Community Involvement

Unprecedented times require unprecedented collaboration, cooperation and planning, and we thank all of our dedicated faculty, staff and administrators who continue to work through the many different facets of the COVID-19 situation to help ensure Stetson University remains strong and resilient. You are providing the best and safest learning experience possible, keeping students at the center of all we do and ensuring that the unique qualities that make us Stetson continue. Some of you are still working on campus delivering health, housing, dining, facilities, public safety and other services. Thank you to everyone for the excellence of your work and the strength of your commitment to our university, one another and our students.

Over the weekend we watched a number of states re-open some of their commercial establishments. We are hopeful that efforts to open our country back up will be successful and that we will see continued improvements in the statistics that reflect progress to better health and outcomes. Our planning, of course, is for the return to face-to-face learning as soon as we can without undue risk; the health of our community and the quality of our education remain our driving concerns.

Since February, there have been hundreds of hours devoted to weekly, even daily, meetings with administrators, trustees, the Emergency Management Team, and among faculty, deans and staff. In addition to meetings in DeLand, at the College of Law, Dean Alexandre has held multiple meetings and webinars with students, faculty and staff. The depth and thoughtfulness of the discussions we are having underscore how our decisions are consistently student-centered and focused on our values. 

We are in the fortunate position to have sufficient cash on hand to meet expenses for this fiscal year. On March 31, we instituted a hiring delay and suspended conference and meeting travel, along with a request that all non-essential spending be halted. We understand the substantial uncertainty surrounding the current economic and public health landscape. The future is hard to predict and so we are planning for the different futures we might have to face. 

Planning

Stetson's finance staff members are using sophisticated modeling software to help assess multiple scenarios for fall undergraduate enrollment, graduate enrollment in DeLand and at the College of Law, and retention rates across campuses. Our aim has been to do the responsible thing: preview and plan for the various financial situations we might be confronting.

The recently approved federal CARES Act (Coronavirus Aid, Relief, and Economic Security Act) will help and we are working through U.S. Department of Education guidance on how these resources can be implemented to directly serve students and support the university. However, to protect the university’s financial strength in these uncertain times, we along with the university’s administrators and our Board of Trustees are reviewing the many scenarios we might face in the near future. These include 5%, 10% and 15% reductions in resources in DeLand and multiple possibilities at the College of Law. We have also recently received a series of recommendations from the DeLand Faculty Senate Finance Committee. Many of these align with the planning the administration is doing and will inform budgetary thinking as it proceeds.

Fall 2020

Without question, we remain hopeful for a Fall 2020 semester where we are together on campus in our buildings, classrooms, courtrooms, fields and recital halls. Whether in DeLand or Gulfport, Stetson is at its best as a people-to-people place of learning. With that said, we are planning for a face-to-face learning environment in Fall 2020, but realism and responsibility demand that we also plan for the potential of extended online experiences and education for the fall term if necessary. Given the current uncertainty for the virus’s mitigation by fall and the continuation of physical distancing, we must plan for both a safe on-campus re-opening and an online semester or perhaps something in between. We expect to make a decision in mid to late June on this.

Enrollment

We are keeping a close eye on enrollment data and projections. College of Law deposits and retention are both strong. Much work is being done to strengthen and increase summer enrollment and we are tracking beyond budget expectations. Also, in DeLand, registration for the returning Fall 2019 cohort is within 1% of last year (80.5% vs 81.7%). Of the degree-seeking students who have not applied to graduate, 90.1% have registered for next fall compared to 91.5% last year. Residential housing commitments of sophomores, juniors and seniors are in line with last year.

So many of you were part of our all-virtual Hatter Saturday. Thank you for your willingness to give us your hours of planning and your presence on Saturday afternoon. Likely reflecting the national story, deposits from accepted first-time-in-college student numbers are lagging expectations. Students seem to be waiting to see what their fall experience will look like before making a commitment. Transfer deposits are on track. Stetson’s Enrollment Management and Marketing Departments are redoubling efforts to generate and encourage more deposits and would be pleased to talk with you about how you can assist in these critical efforts.

Community Involvement: Budget for 2020-21

In early May, a process for community consultation will be finalized, and we will name a COVID-19 Budget Priorities Committee of staff and faculty pulled from different areas of the Stetson community. This group will assist in the development of the budget for next year and possible contingencies under different planning scenarios. The exact composition of this group and the timeline for its work will be announced shortly. The first task will be to formalize and confirm a series of guiding principles that include integrity and transparency, learning excellence, focus on our staff and faculty (their health and security) and financial stability and strength.

We look forward to being able to announce budget guidance, but at this point we are withholding decisions until we have had ample opportunity to understand the landscape. Typically, the Board of Trustees approves our university budget in early May. We asked the Board for a late June approval date this year to enable us to sharpen our assessment of the new year before presenting a formal budget. Consequently, the Board of Trustees will meet in late June to review and approve budget recommendations for the 2020-2021 year. 

Thank you

This is a stressful time for so many. Thank you for your grace and generosity. We have raised nearly $150,000 towards financial support for our students. Additionally, many of you have supported the food pantries on our campuses through monetary gifts and pantry items. We have seen acts of philanthropy and kindness in every corner.

We know the end of the spring semester and academic year is traditionally a time we can take a deep breath and reflect on the accomplishments of the previous year while preparing for the expectations of the next. We thank everyone for their tireless efforts and adaptability as the university has moved forward through the past weeks and months. We cannot fully anticipate what the next few months will bring, but we know that together we can tackle the planning and preparation necessary to deliver a solid entering and continuing class, and a top-flight learning experience.

We have proven, time and time again, that Stetson University is a resilient teaching and learning community. We will navigate these challenges boldly, collaboratively and with compassion for all Hatters, and we pledge that we will continue to communicate with you as we move forward.

Stay strong and stay safe,

Wendy B. Libby signature

Wendy B. Libby, PhD, President

Christopher Roellke signature

Christopher Roellke, PhD, President-elect

Commencement Dates Set

April 22, 2020

Stetson Faculty and Staff,

It is extraordinary how the Stetson community has responded to the rapid changes the university has had to make over the past few months, but it is especially gratifying to see how our seniors have responded with grace and resilience beyond expectations. We are sorry we will not be together in May to celebrate their achievements, but through the hard work of students, faculty and staff on our Senior Experience committee we have been able to set a date for commencement weekend: Friday and Saturday, Dec. 11-12.

Based on student survey feedback, and in working with Facilities and Academic Affairs, we believe these are the dates that present the best opportunity to successfully gather together for a two-day celebration to mark our 2020 Commencement. Although we are optimistic that we can be back on campus together, as you know it is still uncertain how or when colleges and universities will be able to hold large events and whether there will be size restrictions. Stetson University continues to follow state and local guidance and recommendations from the Florida Department of Health (DOH) and the Centers for Disease Control (CDC).

These dates, Dec. 11-12, are for students who qualify for graduation as of July 2019, December 2019, May 2020, August 2020 and December 2020. Since this is an unprecedented, one-time event, December 2020 graduates will have an opportunity to participate, and the Provost’s Office will provide additional guidance for the eligibility of December graduates who would like to attend.

The university is scheduling two days in order to host a full celebration of their achievements and, given the size of the class, commencement will still be separated into College of Arts and Sciences, and Schools of Business and Music events at the Edmunds Center. Tickets will remain in effect for each ceremony and will be reissued to students at a date to be announced.

More information about Stetson’s 134thCommencement ceremonies, awards and celebratory events can be found at the Commencement website, which will be updated as more details become available. We look forward to celebrating with you in December!

Julie Hunter, Director of University Events

Programs and Services available to Students on Campus and at Home

April 16, 2020

Students,

We hope you are well. We wanted to remind you that we have programs and services available to you whether you are still on campus or home.

Program Highlights:

1) Virtual Leadership Conference: Develop as a leader and explore techniques to strengthen you in leadership roles. Explore a variety of workshops on topics including values based leadership, applying for leadership roles, and even a panel of employers that will share the value of leadership when applying for jobs. Live on Friday, April 17th; with this go-at-your-own-pace program you will have 1 month to complete: www.stetson.edu/ulead

2) Take Back the Night: Cultural credit available, sponsored by the Peer Advisory Council for Title IX (PACT). A video about the facts and real life stories of sexual violence: Take Back the Night

3) Brown Center Presentation on Wellness: April 17th, 1:30-3pm: Webinar series on the impact of the COVID-19 pandemic. This week the focus is on physical and mental wellness as we navigate physical distancing and working in remote environments: Wellness webinar 

Service updates and reminders:

4) Dining Hours: Beginning on Monday, April 20th:

  • Coffee Shop Monday - Friday 8:30am-4pm
  • Hot breakfast entree in the Coffee Shop- 8:30am - 10:30am
  • Lynn Dining Commons Sunday - Saturday 11am- 1pm and 5pm-7pm

5) The South door on the (CUB) and the Religious and Spiritual Life Space in Griffith Hall both now have card-access pads. Access both spaces 24/7. The Griffith space has a prayer and meditation room; currently limited to one user at a time. 

6) Academic Resources: Academic Success and the Writing Center continue to be available via Teams for virtual ‘face-to-face’ meetings for subject tutoring, success coaching, or writing assistance. There are also a number of resources available on the Academic Success website’s Learning Tools page, including a presentation on Navigating Online Life! For instructions on how to join the online resources that are available, please view the Academic Success Website or the Writing Center Website.

7) Residential Courtesy Quiet Hours: For those of you still living on-campus, please remember that your fellow Hatters in the rooms and apartments beside, above, or below you may be taking classes at anytime, so please do what you can to minimize noise in their “classrooms.” 

8) Student Counseling Services is providing teletherapy appointments via phone and video. Student Counseling Info

What to do if you or someone else is sick or fears exposure: 

Any member of the Stetson community who has been to campus in the last 14 days and feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath, possible nausea/diarrhea, possible loss of taste/smell) should alert Stetson immediately. Fill out this online form: Stetson University: COVID-19 Report a Concern Form. During business hours, call Health Service (386-822-8150). After business hours, call Public Safety (386-822-7300). If you are concerned about someone else’s exposure, also let us know -- don’t just tell them to do so. This applies to our College of Law students, faculty and staff.

Stay well,

Lynn Schoenberg, Dean of Students

Update from Provost on Student Deadlines, Grading Policies, Travel and More

April 7, 2020

Students,

I hope that your first few weeks of virtual learning, with all of the disruption that we have faced, has gone as smoothly as possible. Certainly, the changing global situation never ceases to surprise us, astound us, or challenge us to adapt in ways that we would not have expected. As I’ve said before, I continue to be impressed with your resilience during this time and I know that the faculty are proud of you for continuing to focus on your class studies.

This message updates you on several important points related to space, policies, and procedure. It addresses some really important points that many of you feel strongly about. I recognize that a seemingly simple statement about changes to domestic and international experiences doesn’t do justice to the deep consideration that went into that decision, or the painful repercussions of these decisions for those of you who have worked hard to make these opportunities available. Please know that the decisions that we are making hold the health of individuals and our communities as the highest priority, and decisions about our academic enterprise seek to strike the right balance between valuing people and honoring the excellence of your education.

Summer classes, camps, and other experiences
Given the projection of the virus spread and recovery in Florida, we feel certain that our on-campus educational and residential experience will be impacted into the summer. At this time, all classes currently scheduled as face-to-face instruction for summer sessions 1 and 2, which begin in the middle of May, will transition to online instruction (though in select situations, classes may need to be canceled). Additionally, all other camps (athletic activities, music camps, camps organized through Continuing Education and Outreach) that commence on June 14 or before are being canceled, postponed, or converted to a virtual experience. Decisions about summer session 3, as well as camps that begin after June 14, will be made no less than 8 weeks prior to their scheduled date. We are already working diligently to put in place additional vibrant online class offerings, and develop virtual camps, that will create engaging learning opportunities for you this summer.

International Travel for students
Given the dramatic global situation and the restrictions on International travel, the university will be unable to support international travel for students or faculty for experiences that commence on or before June 30. We know how valuable and important international experiences are and we have been heartbroken to know that some of you will be unable to study abroad, or that you cannot complete your research or present at an international conference this summer, due to the global pandemic. The Professional Development Committee, along with Associate Provost Richards, are working to provide appropriate options for students who were awarded research and/or travel grants that are impacted by this restriction.

Domestic Travel for students
The domestic travel situation is, in some ways, as challenging as international travel. Similar to the decision regarding international travel, the university will be unable to support domestic travel for students for experiences that commence on June 30 or before. For students whose SURE grants depend strongly on domestic travel, Associate Provost Richards, as well as individual faculty, will be exploring options for continued powerful research experiences with the SURE funding.

Classes on April 14 (previously Stetson Showcase)
Because Stetson Showcase has been canceled this spring, faculty are able to hold classes on April 14, 2020. Should your classes be held that day, please communicate clearly with your instructor if you have prior obligations that prevent you from attending a synchronous class session.

Deadlines for p/f and dropping classes
The deadlines for selecting classes for pass/fall and for dropping a class without academic penalty were previously set as March 13. Given the strong disruption to the learning environment, as well as extenuating circumstances for students that very likely arose from these changes, the deadline for both electing the pass/fail option and for dropping a class without academic penalty will be extended until the last day of classes this spring: April 29.

Grading policies
Given the dramatic alterations forced on all institutions of higher education this semester, some universities are choosing to adopt a more flexible grading policy for this semester. Last Friday, UCCAP (our university curriculum and policy committee) held a special meeting regarding grading policies for the semester. They were informed by the results of a survey made available to faculty and students last week. UCCAP unanimously recommended an expansion of the current pass/fail policy for the spring 2020 semester, and I have accepted their recommendation. The revised, spring semester only policy is linked here, along with some guidance for students who may opt into the more flexible policy.

As additional information becomes available regarding evolving issues related to this unusual semester, I will communicate those decisions to you. I hope that you and your families continue to adapt well. Your resilience shows, and your successes that come through these changes will make you stronger in the long run. I am proud of you for all that you are continuing to accomplish this year!

Sincerely,
Noel Painter, PhD, Executive Vice President and Provost, Professor of Music

2nd Student Tests Positive

April 4, 2020

Stetson University confirmed today a second student has tested positive for COVID-19. The student had off-campus contact with a family member around March 21 and was living in a campus apartment with no roommates. In an abundance of caution, the university contacted all other residential students on that floor. The student visited university Health Service on March 26, moved off campus at that time and has not returned. The student learned of the positive test result today.    The university has confirmed the student had limited contact with one other student and one faculty member since March 21. They have been informed, are showing no symptoms, and are self-monitoring and maintaining social isolation for 14 days.

The university is taking extraordinary precautions and in addition to physical distancing protocols, facilities staff have been cleaning and disinfecting common areas in residential spaces daily. 

What to do if you or someone else is sick or fears exposure:

Any member of the Stetson community who has been to campus in the last 14 days and feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath, possible nausea/diarrhea, possible loss of taste/smell) should alert Stetson immediately. Fill out this online form: Stetson University: COVID-19 Report a Concern Form. During business hours, call Health Service (386-822-8150). After business hours, call Public Safety (386-822-7300). If you are concerned about someone else’s exposure, also let us know -- don’t just tell them to do so. This applies to our College of Law students, faculty and staff.

Changes on Campus following Governor’s Stay-at-Home Order

April 2, 2020

Students-

As a follow up to my email yesterday regarding the governor’s executive order, we wanted to offer more information about spaces on campus. Many more staff will be working from their homes instead of on campus, but please keep in mind that all of our services are still here for you.

Many services (including Career and Professional Development, Academic Success, Wellness and Recreation, Community Engagement, Counseling Services, duPont-Ball Library and Diversity and Inclusion) will provide all of their services virtually. This social media guide can provide you with the ways to connect with all of the offices in Campus Life and Student Success. There are plenty of ways for you to engage with us to help you meet your goals- including online appointments with a counselor, academic success coach or career coach. You can also check out our online fitness, yoga and meditation classes; participate in our dialogue series; or enter an online gaming tournament.

Commuter students are asked to come to campus only for essential services such as the accessing the Hatter food pantry, using a meal plan and attending a health service appointment.

Below my signature is important information for residential students about services open on campus.

I am excited to work side by side with you in your courageous approach towards your educational, personal and career goals. 

Without courage we cannot practice any other virtue with consistency. We can’t be kind, true, merciful, generous, or honest. ~Maya Angelou

Lua R. Hancock
Vice President

Campus Life and Student Success
STETSONUNIVERSITY
lhancock@stetson.edu | 386.822.7730

Go Hatters!

On campus open services and information:

  • The CUB will have a staff member at the welcome desk or at the tables outside of the coffee shop Monday through Thursday from 10 a.m. to 2 p.m. to answer any questions you have.
  • The CUB will remain open 24 hours a day, 7 days a week with card access. Card access points are on the North lobby entrance door (near the bookstore) and the coffee shop door. Feel free to use the CUB space with appropriate physical distancing.
  • Effective Monday, April 6, the Post Office is open for mail and package pick-up Monday-Friday, 10 a.m.-2 p.m.; the Bookstore is on the same hours.
  • Dining Coffee Shop is open 7 a.m.-4 p.m. and Lynn Commons is open 9 a.m.-1 p.m. and 5-7 p.m. Food remains to-go and hours will continue to be assessed.
  • Health Service hours are 8 a.m.-noon and 1-4:30 p.m. For everyone’s protection, you must call ahead to schedule an appointment: 386-822-8150. If you have an urgent after-hours COVID-19 concern, call Public Safety, 386-822-7300, who will connect you to assistance.
  • Public Safety is available, as always, at any time.
  • The 24/7 Computer Lab (Room 15 L) on the library ground floor is open. Use card swipe to enter and practice physical distancing while in the library. Other library services will continue to be offered online and by email, and equipment checkout is pick-up by appointment only. See more information on library services here.
  • Hatter food pantry is accessible by calling Public Safety at 386-822-7300 and setting up a time to meet them at Griffith Hall for pantry access.
  • The One Stop is open through card scan access into the Welcome Center Monday-Friday, 10 a.m.-2 p.m.
  • The Prayer and Meditation space in Griffith Hall is open 8 a.m.-10 p.m. daily. We ask that only one person use the space at a time.
  • Residential Living & Learning will remain open Monday-Thursday, 10 a.m.-2 p.m. in University Hall.
  • Residential students are no longer allowed to have visitors on campus unless it is someone approved to help you move out.

Governor Ron DeSantis issues Stay-at-Home Order

April 1, 2020

Students,

Gov. Ron DeSantis signed an executive order today, Wednesday, April 1, for people in Florida to stay at home due to COVID-19. The order goes into effect at 12:01 a.m. Friday, April 3, and will be in effect until April 30. The order limits movement and personal interaction outside the home.

Only essential services are allowed to operate. Private colleges and universities are considered essential, but activities are allowed only as needed to maintain or facilitate the online delivery of academic programs and to accommodate students who cannot return home.

Many services (including Career and Professional Development, Academic Success, Wellness and Recreation, Community Engagement, Counseling Services, and Diversity and Inclusion) that can go virtual will go virtual. Dining Services will continue as take-out only and the CUB will remain open. Those areas are fully staffed and stand ready to assist you. Some areas and services such as Health Service, Public Safety, the library computer lab, the food pantry, the one stop and Residential Living & Learning will remain open. Additional information will follow this week as hours and access are defined.

Residential Students will no longer be allowed visitors on campus and will receive more information about this.

Commuter students are asked to only come to campus for essential services such as the accessing the Hatter food pantry, using a meal plan, and health service.

We continue to congratulate you on your resilience and are grateful for your commitment to the health of the community. We stand next to you to support you in continuing to meet your personal and educational goals at this trying time.

Lua Hancock, Vice President, Campus Life and Student Success

Student Tests Positive

March 31, 2020

Dear Students, Faculty and Staff,

Stetson University received confirmation today (Tuesday, March 31) that a student has tested positive for COVID-19. The off-campus student, whose name will not be released, is in a hospital in Orlando. The university has been in touch with her family and they asked that this information be communicated to the community.

The student had not been feeling well and had limited her access and interactions with the campus since March 6, but attended a baseball game on March 11 at Melching Field as a student employee. She worked in the press box, but ran promotions and did interact with the crowd. Also, she attended a sorority meeting on March 16.

The sorority and Athletics Department have been notified. The City of DeLand Parks and Recreation Department also has been notified since Melching Field is a city property. The university is working with the Florida Department of Health (DOH), and is currently following its infectious disease protocol.

The university has identified individuals who may have been in contact with the student and asked them to monitor their symptoms per CDC guidelines and report any symptoms to Stetson University’s Health Service.

What to do if you or someone else is sick or fears exposure:

Updated on the morning of April 1: Any member of the Stetson community who has been to campus in the last 14 days and feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath, possible nausea/diarrhea, possible loss of taste/smell) should alert Stetson immediately. Fill out this online form: Stetson University: COVID-19 Report a Concern Form. During business hours, call Health Service (386-822-8150). After business hours, call Public Safety (386-822-7300). If you are concerned about someone else’s exposure, also let us know -- don’t just tell them to do so. This applies to our College of Law students, faculty and staff.

Student Employees must complete “Working from Home” form

March 26, 2020

Dear Student Employees

As you are well aware, processes and work continue to shift as a result of COVID-19. Student Employment is no different. As of Saturday, March 28, all site-based work for student employment will change location to virtually based. The only exceptions include painting, event set-ups, recycling, Residential Living and Learning office staff, RAs and Post Office staff.

You will need to work together with your supervisor to identify work that can be done remotely. If your position cannot change to virtual work and your supervisor cannot provide other remote work to assist their department, you will be given a Professional Development Research Project (more information about this to come at a later date) to complete during your previously scheduled shifts. During this time, you must check in at the start and end of each shift with your current supervisor.

In order to work remotely, you must complete the form: Working From Home. Your supervisor should go over the form with you and clarify any questions about work assignments, how you will check in and out each shift, how you will meet and communicate, etc. This is the same form used for all staff on campus, so it is important to view it from that lens. The form must be submitted by Monday, March 30. Completing the form is a requirement to be approved for working remotely.

Please contact us at studentemployment@stetson.edu with any questions and we will do our best to answer them.

Have a great day and stay safe!

Nora Huth, Assistant Director, Student Employment

Student Employment changing to Remote or Virtual Work

March 25, 2020

Dear student employee who is staying on campus,

As you are well aware, processes and work continue to shift as a result of COVID-19. Student Employment is no different. As of Saturday, March 28, all site-based work for student employment will change location to virtually based.

As a result, student employment cannot and should not be your reason to remain on campus. Please work with your supervisor to see if your position can be changed to virtual or remote work. If it cannot, we will offer you a remote work opportunity in place of your current site-based work.

This information will be shared with other student employees tomorrow, but I wanted you to have this information tonight in hopes that you can make plans to leave campus housing if you are able, based on Dr. Correll-Hughes e-mail earlier today. The process for moving out is simple. You just need to remove your things from the room and check out at University Hall between 8am and 8pm or call the RA on duty if outside those hours and submit an updated your “What’s My Plan?” form.

Your safety and the safety of others is of highest importance as this time. The value student employees bring to our campus community is immeasurable, and I look forward to working virtually with you for the rest of the semester either in your current role or in a role that you are placed in.

If you have any questions, please e-mail me at studentemployment@stetson.edu.

Nora Hurt, MA, Assistant Director, Student Employment

Cultural Credit requirement waived for Spring and Summer 2020 Graduates

March 25, 2020

Students,

I am incredibly thankful for your collective approach to moving our educational experiences online. At every turn, I have witnessed your resilience in the face of change, your ability to support your colleagues, and your willingness to work together with faculty as we continue to design an online experience that fulfills our promise to you for a great education.

I write today with specific information about a decision made regarding the cultural credit requirement. Following consideration by multiple faculty groups, as well as a full review and recommendation by our university curriculum committee (UCCAP), the cultural credit requirement will be waived for students who graduate at the end of the Spring 2020 and Summer 2020 semesters. For students who graduate after Summer 2020, the current cultural credit requirement remains unchanged. There will be select virtual cultural credit events offered this semester, spring 2020, so that returning students have the opportunity to continue accumulating those credits toward their graduation in fall 2020 and beyond.

There are several other academic matters that remain under consideration, many of which I hope to resolve in the coming days.

Noel Painter, PhD, Executive Vice President and Provost

Consider Leaving if Possible

March 25, 2020

Every decision the university's Emergency Management Team has made in the past few weeks has been made with the health and safety of our students paramount in our minds. We have important decisions to make for the health of both our students and staff in successfully completing the relocation of more than 250 students over this coming weekend.

The university did anticipate significantly fewer students would remain on campus during this situation, and at this point we have more students than anticipated as it appears we are likely to have an extended or prolonged "Shelter in Place" or "Stay at Home" order. Orlando announced one today and Orange County announced a "Stay at Home" order yesterday. We anticipate reducing staff to essential personnel only, early next week, at which point only housing, dining, health and counseling services and public safety would be open on campus, although all services would be available virtually.

We ask – anyone with family or friends in Florida or driving distance to relocate for the health and safety of this entire community by 3 p.m., Sunday, March 29. We understand the short notice, but the task of relocating our students needs to be completed quickly.

Many of our international students and students from states hit worst by the virus rely on Stetson for shelter and dining - so please help us make room for them. For those students, we invite you to remain on campus, but if you don’t need to be here we ask you to consider moving in with family or friends.

Students moving off campus by March 29 will receive the previously stated housing refund and prorated meal refund. If you do leave, we strongly request you update the What’s my plan? form and turn in your key to the Residential Living and Learning office in University Hall between 8 a.m. and 8 p.m. or to the RA on Duty after 8 p.m.

We expect to send consolidation/move instructions and emails this evening. Everyone NOT already living in the following buildings WILL BE MOVING this weekend: Emily, Hatter Hall, University Hall, Stetson Cove, Stetson Oaks, Stetson Palms, and University Village Apartments.

We appreciate your thoughtful reconsideration of where you will be staying for the remainder of the semester and preparation to move this weekend if you do stay.

Sincerely,

Larry R. Correll-Hughes, PhD, Assistant Vice President for Campus Life and Student Success and Executive Director of Residential Living & Learning

Updates About Services and Logistics on the DeLand Campus from Lua Hancock

March 24, 2020

Stetson DeLand community -

I know you have been hearing from me a lot, but I want to make sure you are as up to date as possible in this most unique time. The president’s cabinet, the vice president’s operational team, and the emergency management team meet often. Above my signature are some of the latest decisions we have made. Below my signature is a list of important information about Stetson operations, access to services, and updated dining information for new hours starting Friday. Whether you are on campus or not, we suggest that you read though this information and take advantage of the various programs and services that we will continue to offer you all throughout this Spring term. As always, see the Coronavirus Communication website for more details on the items below and all communications to date.

  • Following the statewide closure of libraries, duPont-Ball Library on the DeLand campus will close today, March 23, at 8 p.m. Library services can still be accessed online and by phone as well as curb service pick up for certain materials and electronics.
  • No parking tickets will be given out for the rest of the semester except for illegally parked vehicles (handicap spaces, loading areas, etc.).
  • Virtual enrollment tours begin Friday morning, March 27. There will not be on-campus tours at any Stetson campus.
  • Starting Friday, March 27, no visitors will be allowed on any Stetson campus unless approved by a Vice President or the Athletic Director. All visitors must fill out the Visitor Form prior to being approved to come to any campus.
  • Beginning on Wednesday, March 25, buildings on the DeLand campus will be accessible only by the Stetson community. By 9 a.m. tomorrow, all buildings will be on key or card swipe access only and open to all faculty, staff and students. If you need help with your card working please contact Beth Eaton, Public Safety administrative assistant at 386-822-7310. If you need a replacement card, please go to One Stop in the Welcome Center.
  • As previously reported, Lynn Commons, Einstein Brothers, BYOB and the coffee shop are take-out only, with curb-side pick-up. Lynn Commons is not accepting cash, and hours of operation and locations will change starting Friday.
  • A commencement survey will go out late next week to DeLand graduating students (July 2019, December 2019) and potential graduates (May 2020). Responses to that survey will inform the work of the senior celebration.
  • Additional leave may be available to employees whose family is negatively impacted by COVID-19 due to illness or the closing of childcare facilities. For more information on this benefit, please see the Faculty/Staff page on the Coronavirus Communication website.

Please let me know if you have any questions or concerns.

Lua R. Hancock, Vice President, Campus Life and Student Success

Key Logistics and Information for DeLand Students

March 24, 2020

What to do if you or someone else is sick or fears exposure:

Any member of the Stetson community who has been to campus in the last 14 days and feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath) should alert Stetson immediately. Fill out this online form: Stetson University: COVID-19 Report a Concern Form During business hours – call Health Service (386-822-8150). After business hours – call Public Safety (386-822-7300). If you are concerned about someone else’s exposure, also let us know – take this action yourself, don’t just tell them to do so. This applies to our College of Law students, faculty, and staff. 

Public Safety: Use Stetson Safety App, a Blue Light Phone, or call 386-822-7300. 

Parking: Park in any lot for the remainder of the semester. Tickets will only be issued for vehicles parked illegally (handicapped without appropriate tag/placard, loading zones, fire lanes). All vehicles must display a Stetson parking sticker and be registered. If you are unable to remove a vehicle from campus contact Public Safety, 386-822-7300.

For Students Vacating Residence Halls:

All students NOT remaining need to be moved out of their residence hall by 3/23 at 8 p.m. If you are unable to do so, contact Danann Bledsoe in Residential Living and Learning, dbledsoe@stetson.edu 386-833-7201.

For Students Remaining in Residence Halls:

Be sure you have viewed one of the webinars from March 12th at:

COVID-19 Information Session – 9 am

COVID-19 Information Session – 5:30 pm

Remember that all requirements of the Code of Community Standards remain in effect. Violations will be addressed as necessary with appropriate sanctions. Additionally, the difficult situation of addressing a global pandemic raises the expectations that the Stetson community will continue to work together to ensure the safety and well-being of all members. 

Stetson.edu/reportit

Please continue to report concerns about things you see or experience in the community through stetson.edu/reportit. You can report concerns with Title IX, Community Standards, Bias Reports, Honor Council reports and wellbeing concerns here. These reports will be followed up with by the appropriate staff.

ALL STUDENTS;

Be sure to check your Stetson email daily for important announcements. This is how ALL campus offices and faculty will contact you. If you are experiencing problems accessing your courses, or maintaining connectivity for instructional technology, please contact your faculty and the resources on “Technology Assistance” found later in this document.

Dining Services:

If you need to add Hatter Bucks to your account, you can contact the One Stop. 

As of March 19th, Dining Services is operating on a take-out system only.

Hours are currently as follows –

The Commons –

Monday – Friday, 8 a.m. -10 a.m., 11 a.m. – 2 p.m., 5 p.m. – 8 p.m.

Saturday & Sunday, 10 a.m. – 2 p.m. and 5 p.m. – 8 p.m.

BYOB: Build Your Own Burrito –

Monday – Sunday, 12 noon – 9 p.m. 

Einstein Bros Bagels –

Monday – Sunday, 8 a.m. – 6 p.m. 

Coffee Shop –

Monday – Friday, 7:30 a.m. – 10 p.m.

Saturday, CLOSED

Sunday, 10 a.m. – 10 p.m. 

Starting Friday March 27th, hours will be:

Einstein Bros Bagels and BYOB- Closed until further notice

The Commons –

Daily Brunch 9am-1pm

Daily Dinner 5pm-7pm

Coffee Shop –

Monday through Friday 7am-4pm

Post Office/Mail:

The campus Post Office will remain open with normal business hours of 8-4:30 Monday through Friday. If you want to have mail forwarded to a non-Stetson address, use this form.

Bookstore:

The bookstore is open Monday through Thursday 8 a.m. to 9 p.m., Friday 8 a.m. to 5 p.m., and Saturday 10 to 4. 

One Stop (Registrar, Bursar, Financial Aid): All One Stop functions are operating with staff available in-person and remotely 8-4:30, Monday through Friday. Phone call or email to discuss your needs before coming to the One Stop. Contact here.Students planning to return to Stetson for the 2020-21 Academic Year should complete their FAFSA as soon as possible.

Student Employment:

Please continue to communicate with your supervisor and Nora Huth (nhuth@stetson.edu 386-822-7172) about work schedules and assignments. 

Library Services:

The Stetson DuPont Ball Library closed to in-person services at 8 p.m. on Monday, March 23rd. This includes the Innovation Lab and Archives Office. Call, text, or e-mail the Ask A Librarian service to get help with your research questions. The only in-person assistance available will be item checkout, carried out by a circulation employee. Students can also access library collections including eBooks, databases, and journals through the library’s page on the website.

You can join the Library’s virtual book club. Sign up here. Cultural Credit is offered and more cultural credit options will be offered soon. 

Dean of Students:

The Dean’s Office Hours are being held as normally scheduled on Tuesdays from 12pm to 1 p.m. in person on the CUB porch with appropriate physical distancing and also virtually. Go here to participate: Dean of Students Office Hours Tuesday 12-1 in Teams 

Health Service:

Health Service continues to be available to Stetson students and employees and is open regular hours, M – F, 8a-12p and 1p-4:30p. Please call 386-822-7300 for more information. 

Student Counseling Services:

Crisis, consultation and on-going services are available with counselors by phone. 

Well-Connect: Call 833-848-1765- This phone service continues to be available to all students, no matter where they are located 24/7.

Academic Support: All of Academic Success’s services are still available, just online. There is a webpage that provides information on services and access here. 

Academic Advising: Advising will be offering support to students virtually through the Microsoft Teams platform, phone appointments, and in person by appointment. Students will also be referred and connected to their faculty advisor for their primary advising needs. Students are also welcome to contact the advising team at academic.advising@stetson.edu for advising support questions, advising labs, registration dates, holds on account, as well as any other concerns.

Accommodations and Disability Services: Accessibility Services will remain available and continue to service our students. We have communicated with faculty regarding specific accommodations to help with the transition to online learning for the duration of the Spring 2020 semester. If you have any questions or concerns about the implementation of your accommodations, please contact asc@stetson.edu. Our professional staff will continue to meet with students via phone or video chat. We will continue to hold meetings scheduled with Stetson SSC.

Academic Support: Tutoring and SPI is now serving all students in a virtual environment using Microsoft Teams. All subjects will remain available and students can join their respective “team” where virtual sessions will be hosted at the regular listed times. Contact cgrasley@stetson.edu with any questions.

Success Coaching: Success Coaching will continue to be available to all students via over the phone sessions, or over video chat on Microsoft Teams. Students can make appointments through Stetson SSC by pressing the blue “Get Assistance” button, emailing studentsuccess@stetson.edu, or calling the Hollis Family Student Success Center at (386)-822-7345.

Assistance for Student Athletes: Student Athlete Academic Services will continue serving students using virtual platforms such as Microsoft Teams, phone appointments, as well as email. Student athlete tutoring services will continue availability to all students via Microsoft Teams. If students have difficulty searching for their session or further questions about tutoring, please contact saacademics@stetson.edu or Jeremiah Nails, jnails@stetson.edu. 

Wellness & Recreation:

The Hollis Center is closed until further notice.

W&R provides virtual opportunities for community to engage in health and wellness regardless of their geographical location including:

  • Fitness: #FitFam, Exercise of the Day, Tips, BetterU
  • Sport Programs: Intramural Sport Online Competitions, Club Officer transitions, Club Budget Proposal Hearings, Club Point Cup Engagement
  • Health Promotion: (Instagram Stories) Produce of the Month, Health Hatters Series, Alcohol and other Drug Education, Stress Less, Take Back the Night, etc.

No matter where you are, follow @thewellteam and @suintramuralsports on Instagram to stay up-to-date on what is happening and get some tips for wellness! 

Religious & Spiritual Life:

Pastoral care: Chaplains will hold one-on-one meetings in-person or via technology. Chaplains will continue to manage outreach regarding students and hospitalization, grief, etc.

Contemplative practices: Meditations are being conducted online at 8 a.m. on Wednesdays. Contact Sensei Morris Sullivan, msullivan1@stetson.edu .

Hillel: Every Friday, there will be a livestream of candles, kiddush, and challah. If you are interested in participating, contact Sam Friedman, sfriedman@stetson.edu . All birthright trips in May are cancelled. There is a possibility they will be rescheduled for June, but will know this by April 15. Any student interested in receiving Passover matzah and soup should contact Sam Friedman, sfriedman@stetson.edu . 

Office of Diversity & Inclusion:

Cross Cultural Center: Remains open and staffed 40 hours per week by student employees, Monday through Friday 9-5.Look for Instagram Live videos about LGBTQ Day of Silence on April 8th and Stress Awareness Month, as well as updates on what is happening at the CCC and other ways to maintain connection!

Student Development & Campus Vibrancy:

All activities for LEAD, FOCUS, Fraternity & Sorority Involvement, and Campus Organizations will move forward on a virtual platform. Watch your email and social media for information on meetings, orientations, trainings, and virtual events. 

Career & Professional Development:

The office is open 8-4:30, Monday through Friday. All career advising services are provided ONLY virtually through phone or video appointments. Students can still take advantage of the various services and career competency information(assessing personality, exploring careers and majors, internship/job searching, and preparing for graduate/professional education) available on our webpage. There will also be online internship orientation and virtual career fairs available in April.

Students Seeking Summer Internships: Notifications will be posted on HatterJobs and the CaPD web page. Communications may come from social media and email about availabilities.

Especially for graduating students: You will receive a phone call offering assistance with your future plans during March and April.

Technical Assistance:

Stetson’s Office of Information Technology is available for assistance with MyStetson, Blackboard, and email. There are several online resources at the main IT page and an online form to submit problems is found here.

Free Internet:

Charter, the parent company of Spectrum News, operates in 41 states and services 29 million customers including health care facilities, first responders and government offices. To enroll in the free broadband and WIFI program, you can call 1-844-488-8395.

Where to Find More Information 

Stetson University will connect with you throughout the remainder of the semester, likely daily, in order to maintain and support the Hatter community: 

  • Emails. Please remember that your Stetson email is the official channel for all official university communications. Be sure to check your email regularly.
  • Webinars. Many of you participated in webinars the week of March 12th. We anticipate future webinars to address University concerns and any decisions made going forward. You can view recorded webinars at:

COVID-19 Information Session – 9 am

COVID-19 Information Session – 5:30 pm

  • Community Resource site with FAQs. The web page on the Stetson website with answers to frequently asked questions is updated regularly
  • Campus Life and Student Success Blackboard Site. This site will have more information specific to student activities, student success, and the University.

Lua R. Hancock, Vice President, Campus Life and Student Success

How to access Virtual Services from duPont-Ball Library

March 23, 2020

Stetson Community:

The university continues to follow the guidance coming from Florida Governor Ron DeSantis and the Florida Department of Health. On Friday, the university made changes to food services following the governor’s order to end in-house food service. As a result, students are now limited to take-out and pick-up services. Following recent restrictions on libraries throughout Florida, for the health and safety of our community, the duPont-Ball Library will be moving to virtual services effective Monday, March 23, at 8:00 pm. The Library doors will close as of today, at 8 p.m., Monday, March 23. This is a difficult decision for us and we look forward to the day when we open our doors to you again.

We plan to continue to support students, faculty and staff by offering library services:

Ask a Librarian Virtual Information and Research Assistance: libref@stetson.edu

Available:

  • Monday-Friday: 10 a.m. - 8 p.m.
  • Saturday: 11 a.m. - 5 p.m.
  • Sunday: 2 p.m. - 8 p.m.

Request Physical Items for Pickup:

Items Available for Pickup at Library Front Doors

  • Monday-Friday: 1 p.m. - 5 p.m.
  • Saturday-Sunday: 1 p.m. - 5 p.m.

Request Equipment Checkout: libadmin@stetson.edu

Interlibrary Loan Questions: circdept@stetson.edu

If you need help with Archives and Special Collections: archives@stetson.edu

The 24/7 Computer Lab on the Library Ground Floor is open to users but requires card swipe to enter.

Susan M. Ryan, Betty Drees Johnson Dean of the Library and Learning Technologies, duPont-Ball Library

Residential Students: What’s Your COVID-19 Plan?

March 21, 2020

Dear Residential Students,

You have likely been following the state, national, and global COVID-19 situation as it continues to rapidly evolve. As it does, guidance for decreasing contact with each other and emergency orders to close gyms, restrict travel, and ban in-restaurant dining increase. As a result, Stetson is closing our gyms, asking students to not gather in groups of more than 10, and restricting on campus dining to pick up and to-go options only. We have had no positive cases in our community and I remain hopeful that the university will not need to make any additional restrictions based on government and health department directives. We have a plan to house and feed the students who have no other choice but to stay on campus, but like you, I note the additional restrictions several states, hard hit by COVID-19, have made as an indication of what may be yet to come. I know you have likely been seriously weighing your consideration as to what is the best location for you in the coming days.

Students who have communicated to us that you are still planning to stay on campus.

  • If you have the option to travel home, please consider that option seriously and discuss it with your family or trusted adults in your life.
  • If you decide to take that option to leave, please resubmit the What’s my plan? form and return your key to our office in University Hall, which is open 8am-8pm, including today and tomorrow, or the RA on Duty if it is after 8:00pm.
  • What if you already left? If you have already moved out of the residence halls and left campus with your keys, please fill out the What’s my plan? form to let us know where you will be staying and mail your key back to Residential Living & Learning (421 N. Woodland Blvd #8338, DeLand FL 32723). Please use a padded envelope or USPS Priority cardboard–type envelope and tape the key to a piece of paper inside with your name, ID, and building/room information. We need to receive theses keys by Wednesday the 25th if at all possible for consolidation purposes- Let us know to expect the keys by submitting a key return form.
At this time, our campus and our services remain open and the COVID-19 Stetson website https://www.stetson.edu/covid-19/ has all of our communications to date and FAQs. We stand ready to answer any further questions you may have. These are unsettling times which call for difficult decisions. I am so grateful for you and this amazing Stetson community.

Larry R. Correll-Hughes, PhD, Assistant Vice President for Campus Life and Student Success & Executive Director of Residential Living & Learning

Message to Parents from Campus Life and Student Success

March 21, 2020

Parents-

You have likely been following the state, national, and global COVID-19 situation as it continues to rapidly evolve. As it does, guidance for decreasing contact with each other and emergency orders to close gyms, restrict travel, and ban in-restaurant dining increase.

As a result, Stetson closed our gyms, is asking students to not gather in groups of more than 10, and has restricted on campus dining to pick up and to-go options only. In light of all these rapid changes I know you have been seriously considering what is the best location for your Hatter. If your child is still planning to stay on campus and has an option to travel home, please consider that option, and if they decide to travel home, please have them resubmit the “What’s my plan” form online.

Stetson has no positive cases of COVID-19 in our community, and I remain hopeful that the university will not need to make any additional restrictions based on government and health department directives. We have a plan to house and feed the students who have no other choice but to stay on campus, but like you, I note the additional restrictions several states, hard hit by COVID-19, have made as an indication of what may be yet to come.

At this time, our campus and our services remain open and the COVID-19 Stetson website has all of our communications to date and FAQs.

We stand ready to answer any further questions you may have. We send you wishes of continued health and some sense of peace in this unprecedented time. I am so grateful for this amazing Stetson community.

Lua R. Hancock, Vice President, Campus Life and Student Success

Video Message from President Libby

March 20, 2020

I want you to know we are thinking of all Hatters in these uncertain times, and I hope you and your families are safe and healthy. Please know the university administration and Emergency Management Team are working very hard to ensure faculty, students and employees are safe. We have quickly made some significant changes in how the university works, and I am so impressed with how this entire community has rallied.

I recorded this message on Thursday, March 19, 2020. I say that only because in today’s environment, things can and do change quickly.

Wendy B. Libby, PhD, President

Commencement Message from President Libby

March 19, 2020

To our graduating students:

One of my most anticipated moments each year is the honor and pleasure of presiding over commencement ceremonies for our graduating class in DeLand, and for our College of Law graduates in Gulfport. As your ceremony starts, I look over the assembled audience and consider how everyone’s success comes together at that moment: students’ hard work and achievements; faculty members’ inspirational teaching and mentoring; staff members’ professionalism and commitment; and, your family and friends’ investment in you.

Recent guidance from the CDC, restricting gatherings to no more than 10 people for the next eight weeks and practicing physical distancing, makes it impossible for the university to celebrate your achievements at a formal, in-person graduation ceremony in mid-May. I am heartbroken, but am writing to inform you, Class of 2020, undergraduate and graduate, that we must postpone your commissioning event, honors and award receptions and commencement ceremonies at this time.

You and your faculty have worked so hard for this, and you deserve every special moment that comes in your final semester and during commencement ceremonies. I promise you we will celebrate your commencement, and we will be in contact to ask for your feedback and input on the best way for those celebrations to occur. Additionally, we welcome your feedback on other senior celebratory activities that can no longer be held as planned. Thank you to the College of Law students for providing feedback to your dean about your thoughts on commencement. We will be reaching out to DeLand seniors as well.

Although the celebrations are postponed, your achievements are not. All students successfully completing their coursework and other requirements within the prescribed period of time will be graduates of Stetson University. Delaying the celebrations will not delay your degree. You will receive notice of the successful completion of requirements for your degree program and will receive your diploma in the mail.

I am profoundly sad about the need for this announcement. I am seeing evidence of Hatter strength and resilience everywhere I look. Our sense of love and community will help us weather the days until we come together for your commencement ceremonies in the future.

Wendy B. Libby, PhD, President

Tentative Consolidation Plan: Students in Hatter Hall, Stetson Cove Apartments, Stetson Oaks Apartments, Stetson Palms Apartments, University Village Apartments

March 18, 2020

This is an important message that is targeted to your specific circumstances. Please read the entire message.

You may be receiving this email and already made the decision to leave, but have yet to communicate ¬that to us in the What’s Your Plan? form. If this is the case, we strongly encourage you to complete the form now by clicking on the What’s Your Plan? form and there is no further reason for you to read the remainder of this email as the information applies to residential students who have decided to remain on campus.

We know that many of you would like more certainty regarding next steps in housing and we are doing our best to do that by outlining our tentative plans for students wishing to stay on campus after Monday, March 23, 2020. We hope that by giving you this information now, you will be able to make a more informed decision by the What’s Your Plan? form deadline of Friday, March 20. Our office is currently basing these tentative plans on the number of residents who have indicated to us their intention of staying or leaving campus by March 23.

Based upon current information, Residential Living and Learning is planning to proactively consolidate many campus residents for the remainder of the Spring Term to Hatter Hall, University Hall, or specific campus apartments, during the weekend of March 27 – March 29. The consolidation will result in students moving into spaces that provide greater social distance and less student contact with others, allow on-call professionals to more efficiently conduct rounds and respond to safety needs and offers more contingencies for resident safety, food service, or higher levels of self-sufficiency in the event that movement and services is significantly restricted in the future.

Based on what we know today, it is unlikely that you will be assigned to a new space as you are currently assigned to a campus apartment, Hatter Hall, or University Hall.

    • It is very possible that you could get another student assigned to a vacancy in your apartment or suite, but not in shared bedrooms at this time.
    • Unless there are changes in the situation, we anticipate that you will be allowed to stay in your current space until the spring Move Out deadline of May 6. For now, your building is not being consolidated because it has more than 30% of the residents remaining. If the occupancy changes when we have final information at the end of the week, we will let you know that you will be moving.
    • If a vacancy is occurring in your apartment or suite, RL&L staff will be completing walk-throughs between now and March 28, to verify spaces are available and ready. University Facilities Management technicians and custodial staff may also be entering to complete room readiness protocol.
    • We will be cognizant of resident accommodations and animals as we make room assignment changes. You do not need to resubmit the form with this information.
    • If you would like us to consider any specific assignment preferences (such as Roommates, Buildings, etc.) please include that information in the What’s Your Plan? form. You are welcome to resubmit this form by Friday, March 20 if you would like to update this information.
    • If this information leads you to change your decision to stay, please resubmit the What’s Your Plan? form with your updated plans ASAP.

For those choosing to stay on campus, we request that you attend one of the two webinars tomorrow:

To participate, you will need to register through the link above and you will be sent an email with a link to click on at the time of the webinar. Your parents are also welcome to attend and we ask you to share this information with them.

If you stay on campus we ask you to exercise deep concern for the on campus community before heading off campus or inviting others on campus. Based in CDC guidance, gatherings or meetings of 10 people or more are prohibited on campus, including residential community spaces or apartments. Remember our existing policy is that no more than one guest per resident is allowed in your room or apartment, whether they are Stetson students or not. We would prefer that we don’t have to make additional restrictions on your freedoms within your residential environment, but will if necessary. We ask that you significantly limit the exposure of other individuals to our community. Please think seriously about potential community impact when bringing outside guests onto campus or going to gatherings or houses off-campus.

Finally, the staff of Residential Living and Learning would like to take a moment to express our gratitude to all Stetson students, staff and faculty who have come together during this unprecedented time. We know some of you must remain on campus as you are international students for which your home country has closed its borders, Stetson is your only home, or you have members of your family at home with high-risk health issues at home. We are here for you, and we are committed to maintaining continuity of services in areas such as health services, counseling, and tutoring. Please let us know how we can continue to support you in this unprecedented time.

Sincerely,

Larry R. Correll-Hughes, PhD, Assistant Vice President for Campus Life and Student Success, Executive Director of Residential Living and Learning

Tentative Consolidation Plan: Students in Carson, Chaudoin, Conrad, Emily, Gordis, Hollis, Nemec, Smith Halls, Plymouth Apartments and All Houses

March 18, 2020

This is an important message that is targeted to your specific circumstances. Please read the entire message.

You may be receiving this email and already made the decision to leave, but have yet to communicate ¬that to us in the What’s Your Plan? form. If this is the case, we strongly encourage you to complete the form now by clicking on the What’s Your Plan? form and there is no further reason for you to read the remainder of this email as the information applies to residential students who have decided to remain on campus.

We know that many of you would like more certainty regarding next steps in housing and we are doing our best to do that by outlining our tentative plans for students wishing to stay on campus after Monday, March 23, 2020. We hope that by giving you this information now, you will be able to make a more informed decision by the What’s Your Plan? form deadline of Friday, March 20. Our office is currently basing these tentative plans on the number of residents who have indicated to us their intention of staying or leaving campus by March 23.

Based upon current information, Residential Living and Learning is planning to proactively consolidate many campus residents for the remainder of the Spring Term to Hatter Hall, University Hall, or specific campus apartments, during the weekend of March 27 – March 29. The consolidation will result in students moving into spaces that provide greater social distance and less student contact with others, allow on-call professionals to more efficiently conduct rounds and respond to safety needs and offers more contingencies for resident safety, food service, or higher levels of self-sufficiency in the event that movement and services is significantly restricted in the future.

Based on what we know today, you will be reassigned out of your current space and move ALL of your belongings to a newly designated space the weekend of March 27-29. The building that you are living in either has community bathrooms, will not be more than 30% full, or has less than 20 residents staying.

  • Unless there are changes in the situation, we anticipate that you will be allowed to stay in the new space until the spring Move Out deadline of May 6.
  • Your building is being consolidated elsewhere because it is either a community-bathroom style building, has less than 30% of the residents, or less than 20 residents remaining.
  • If you would like us to consider any specific preferences (such as Roommates, Buildings, etc.) please include that information in the What’s Your Plan? form. You are welcome to resubmit this form by Friday, March 20, if you would like to update this information.
  • We will be cognizant of resident accommodations and animals as we make room assignment changes. You do not need to resubmit the form with this information.
  • Moving Assistance: Our current plans are that on Saturday, March 28, we will be providing a moving truck/trailer to help students move belongings across campus to their new building within designated windows of time for each building. Please note that students will still be responsible for packing their belongings, carrying them to the truck/trailer and carrying them from the moving truck/trailer outside buildings. If you choose to utilize this service, any items you would like transported must be clearly labeled. More information will be shared about this as we get closer to that time.
  • We will be using March 20-27 to work with Facilities Management to prepare these spaces for your arrival.
  • If this information leads you to change your decision to stay, please resubmit the What’s Your Plan? form with your updated plans ASAP.

For those choosing to stay on campus, we request that you attend one of the two webinars tomorrow:

To participate, you will need to register through the link above and you will be sent an email with a link to click on at the time of the webinar. Your parents are also welcome to attend and we ask you to share this information with them.

If you stay on campus we ask you to exercise deep concern for the on campus community before heading off campus or inviting others on campus. Based in CDC guidance, gatherings or meetings of 10 people or more are prohibited on campus, including residential community spaces or apartments. Remember our existing policy is that no more than one guest per resident is allowed in your room or apartment, whether they are Stetson students or not. We would prefer that we don’t have to make additional restrictions on your freedoms within your residential environment, but will if necessary. We ask that you significantly limit the exposure of other individuals to our community. Please think seriously about potential community impact when bringing outside guests onto campus or going to gatherings or houses off-campus.

Finally, the staff of Residential Living and Learning would like to take a moment to express our gratitude to all Stetson students, staff and faculty who have come together during this unprecedented time. We know some of you must remain on campus as you are international students for which your home country has closed its borders, Stetson is your only home, or you have members of your family at home with high-risk health issues at home. We are here for you, and we are committed to maintaining continuity of services in areas such as health services, counseling, and tutoring. Please let us know how we can continue to support you in this unprecedented time.

Sincerely,

Larry R. Correll-Hughes, PhD, Assistant Vice President for Campus Life and Student Success, Executive Director of Residential Living and Learning

Bookstore Update

March 18, 2020

In order to facilitate the learning process and make your eLearning experience more dynamic, our campus store is offering three options to supplement and support your efforts. 

  • FREE Online Shipping Offer: Visit the campus store website https://www.bkstr.com/stetsonstore/home for Free Shipping on all items with no minimum purchase. This includes various formats of course materials, supplies, apparel, technology and more.
  • Access to eBooks AT NO ADDITIONAL CHARGE: Visit the campus store website https://www.bkstr.com/stetsonstore/home to gain access to eBooks at no additional charge with your .edu email address. You can access up to 7 eBooks for the designated period free of charge.
  • FREE Access to Lumen Learning OER Courseware: Lumen Learning, our OER partner, is offering FREE access to courseware to help supplement content, and offer additional resources to faculty, click here for the Lumen offer.
  • Free Shipping on Rental Returns & Deadline Extensions: The campus store is offering free shipping return labels and is also extending the non-return period without penalty to assist with increased returns by mail. Click the COVID-19 message on the home page of the campus store website https://www.bkstr.com/stetsonstore/home.

Students: Please Submit the “What is your Plan?” Form

Dear Students - As the situation with COVID-19 continues to evolve and progress, we need you to submit the "What is your plan?" form today if you have made a decision to stay or to leave for the remainder of the semester. If you have changed your decision from your original submission, please resubmit the "What is your plan?" form. If you are still undecided, please make a decision to stay or go by March 20, and submit the "What is your plan?" form. If you have already left, please still submit the "What is your plan?" form if you haven’t already.

As I am sure you are aware, the situation is continuing to evolve and there are new CDC restrictions on gatherings over 50 people for the next 8 weeks. In various parts of the country restaurants and bars are closing along with other services. We are leaving our residence halls open unless and until we have any health concerns that requires us to make a change to that decision. You should give significant consideration as to where you plan to stay in case the state or federal health organizations suggest or require additional action.

We highly encourage a stance of physical distancing for everyone who remains on campus. This includes: avoiding congregate settings, maintaining at least 6 feet between you and the other people, avoiding unnecessary contact, and not sharing drinks or eating utensils. We have substantial health concerns about “parties” (both off and on campus) where substantial human contact is inevitable. The potential community based health consequences are not worth the risk.

Dean of Students Lynn Schoenberg will be available for her weekly Office Hours this Tuesday March 17th from 12pm-1pm on the CUB front porch. Chairs will be arranged to encourage appropriate physical distancing.

Reminders

  • Residential Living & Learning Office i​s open in University Hall for questions and check out from 8 ​a.m. to 8 ​p.m., including weekends. After hours please return your key to the RA On Duty.
  • This is a constantly evolving situation and the University will be constantly evaluating the myriad of factors related to our continued operation and services.
Larry R. Correll-Hughes, PhD, Assistant Vice President for Campus Life and Student Success & Executive Director of Residential Living & Learning

Quick Questions Answered: Update

Students-

Just a few quick updates based on questions that we have been receiving:

  • Bookstore: Please take your books with you (include rental books). Follett will be communicating with students regarding a mail in return process which will understand will include a prepaid return envelope.
  • HatterBucks: All unused HatterBucks as of March 23 will be included in the credit/refund for students not remaining on-campus or in DeLand.
  • Meal plans: For students choosing to stay on campus who do not currently have a meal plan, if we have to move you to another location, you will not be required to purchase a meal plan at this point. You can always add HatterBucks if you like.

Reminders:

  • Residential Living and Learning Office is open in University Hall for questions and check out from 8 AM to 8 PM including weekends
  • ALL students are asked to complete the “What is your plan?” form

Lua R. Hancock, Vice President, Campus Life and Student Success

Important Information for Residents-Must Read!

I wanted to take a moment to provide you with additional information regarding your ability to stay or move-out of on-campus housing for the remainder of the semester, even though the university is remaining open. This is a lot of information, but these are the answers to the questions you have been asking your RA and have been asked in the webinars and open forums today. Please read this important message in order to make the best decision for you in regards to your decision to remain living on-campus or to move-out for the remainder of the semester.

  • All students will need to submit a form to indicate their intent to remain or to move-out and leave by March 20th. This is a short 10 question form that will take less than 5 minutes to complete and will provide the university with crucial information regarding your plans for the remainder of the spring semester.
  • You have the option to remain living in on-campus housing through the end of the semester, unless there are significant changes to health and safety assessments.
    • Residents who decide to remain on campus may be reassigned in a consolidation process to housing elsewhere on-campus after March 23rd in individual bedrooms with private/semi-private bathrooms. If consolidation and reassignment occurs, some moving assistance may be provided to residents required to move.
    • Dining Services is remaining open, though some services and options may become more limited.
    • Our COVID-19 response and preventative measures for cleaning remain the same and are guided by the Florida Department of Health and Center for Disease Control. Any member of the Stetson community who feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath) while at Stetson should alert Stetson Health Service (crinehar@stetson.edu, 386-822-8150) or their healthcare provider for assistance. If you are concerned about someone else’s exposure, please report it - do not rely on them to do so. After business hours, please contact Public Safety (386-822-7300).
  • Students who decide not to remain in on-campus housing will need to make personal arrangements, move out, and complete express check-out by March 23rd.
    • Express check-out means to leave your room clear of personal belongings, reasonably clean AND turn in your key to either the Residential Living & Learning office at University Hall (644. N. Woodland Blvd) between 8:00AM and 8:00PM or with an available Resident Assistant.
    • You may move-out at any time between now and March 23rd if you submit the online form. If you need a move-out extension please communicate the expected date and time on the form.
    • Parents and family may help you move-out, but we would ask you to limit their time in the buildings by having items packed and ready.
      • Visitors are asked to self-screen before entering the buildings if they have been in any of the international areas impacted by COVID-19 in the past 14 days, have been in close contact with someone who has tested positive for COVID-19 in the past 14 days or are exhibiting flu- or cold-like symptoms.
      • Transportation Options
      • Storage Options
    • Campus housing and meal plan refund/credit information was sent in a separate message and is included below.
    • If you have already moved out of the residence halls and left campus, please fill out the form to let us know where you will be staying and mail your key back to Residential Living & Learning (421 N. Woodland Blvd #8338, DeLand FL 32723). Please use a padded envelope or USPS Priority cardboard envelope and tape the key to a piece of paper inside with your name, ID and building/room information.
  • If you are unsure of what your plan will be, take some time in the next week to talk through it with family and trusted people in your life in order to make the best decision for yourself.
    • We need to know what you are doing by March 20th to make appropriate arrangements for the health, safety, and welfare of the campus community for the remainder of the semester.
    • Leaving campus housing without removing your belongings and checking out is NOT an option.
  • Room and Meal Plan Refunds The university is providing the following information to assist students in planning. Our goal is to help explain anticipated savings to students as they make appropriate health, safety and education decisions for the Spring 2020 semester.
    • The following credits apply to students who have paid for either room or meal plans. Students in residence halls should notify the University of their intention to vacate to qualify for the refund credit.
    • Dining: The University will provide prorated meal plan refunds effective March 24 and will also provide remaining unused block meal plan refunds.
    • Rooms: Students in residential housing taking the option to return home early, who notify Residential Living and Learning through their online form by March 23, will receive a $400 credit for Fall 2020 housing. Graduating seniors will receive the $400 refund. The university and on-campus housing remains open and all students have the option to continue living on-campus. The university is not contractually required to provide a refund but we calculated the estimated savings from unfixed costs per student (e.g. utilities) and are offering this flat refund credit to students who choose to move-out in good faith.
    • Note: Credits will first be applied toward outstanding student balances. Remaining dining and room credits will be returned shortly thereafter through the standard refund process. This applies to all the above information.
    • Students who choose to remain on campus but are later subject to the currently unanticipated possibility of the university closing residence halls and dining would be eligible for a prorated refund calculated at that time. All other situations will be handled as they arise.
  • Parking:
    • Please be kind and leave some space in the parking lots closest to buildings through March 23rd to make it easier for those who are moving out.
    • If necessary, students moving out but unable to take their cars with them may leave their cars parked on-campus in the Upper lot near Carson and Hollis Halls at their own risk. Please contact Public Safety if you have any questions about parking.
  • Our expectations for behavior in our community has not changed and the student Code of Community Standards and Guide to Residential Living are still in full effect.
  • Fall 2020/Spring 2021 Room Selection:
    • Room Selection for eligible students was originally scheduled to take place throughout the month of March.
    • Phase I of room selection for three and four person roommate groups will be completed this afternoon.
    • Phase II for two person roommate groups and Phase III for individuals will be rescheduled to take place during the first two weeks of April.
    • Students eligible to participate in room selection will be provided with additional information about Phase II and Phase III rescheduling in the coming week. The room selection process is designed for online participation, so students will be able to take part in room selection regardless of their physical location or proximity to campus.

Larry R. Correll-Hughes, PhD, Assistant Vice President for Campus Life and Student Success & Executive Director of Residential Living & Learning

Dining and Room Information

The university is providing the following information to assist students in planning. Our goal is to help explain anticipated savings to students as they make appropriate health, safety and education decisions for the Spring 2020 semester.

The following credits apply to students who have paid for either room or meal plans. Students in residence halls should notify the University of their intention to vacate to qualify for the refund credit.

Dining: The university will provide prorated meal plan refunds effective March 24 and will also provide remaining unused block meal plan refunds.

Rooms: Students in residential housing taking the option to return home early, who notify Residential Living and Learning through their online form by March 23, will receive a $400 credit for Fall 2020 housing. Graduating seniors will receive the $400 refund.

Note: The university and on-campus housing remains open and all students have the option to continue living on-campus. The university is not contractually required to provide a refund but we calculated the estimated savings from unfixed costs per student (e.g. utilities) and are offering this flat refund credit to students who choose to move-out in good faith.

Credits will first be applied toward outstanding student balances. Remaining dining and room credits will be returned shortly thereafter through the standard refund process. This applies to all the above information.

Students who choose to remain on campus but are later subject to the currently unanticipated possibility of the university closing residence halls and dining would be eligible for a prorated refund calculated at that time. All other situations will be handled as they arise.

Q&A about Student Employment

Can students work remotely?

Only student tutors and SPIs are permitted to work remotely.

How can students work when their supervisor is working remotely or the space they typically work in is not appropriate?

In recognizing the need for physical distancing (remaining 6 ft apart), all student employees who remain on campus or in its proximity cannot work remotely but can work from the library or the CUB provided they have approval from their supervisor and they are emailing their supervisor at the start of their shift regarding where they are working and what they are working on and emailing their supervisors at the end of their shift, including work completed. (ex. Hi Supervisor: I am beginning my shift now at 1:30 pm in the Commuter Lounge in the Cub. I will be working on the plan for fall member recruitment. I’ll e-mail you with any questions and at the end of my shift at 3:30 pm., Sincerely, Student).

Can students work during their regularly scheduled class time given online classes?

No. The federal government has not provided additional guidance to relax this policy given online classes. Since the classes could be held in a synchronized format, no student can work during any scheduled class time listed on their class schedule.

What if a student is staying but decides not to work?

That is fine. We just need to know, so we can update the system accordingly.

What if the supervisor doesn’t have work for their current student employees who are staying?

We will find work for them in other areas of the University as possible. Students should make supervisors aware that they are looking for work to fulfill their typical work schedule. Supervisors will communicate this information to our Student Employment Office.

What if the student staff remaining (if any) in the office is not sufficient for the office to effectively operate?

Our office will be evaluating this information as it comes in and will work to fulfill student and office needs. Our goal is to have a full plan for the rest of the semester completed by Wednesday, 3/25, but likely sooner.

What if a supervisor wants to hire a student who is not currently a student employee on campus?

Supervisors cannot hire new student employees until the institution finds roles for the current remaining students.

What if a supervisor is no longer available for a student to regularly contact? (If the supervisor is out sick, on vacation, etc.)

Students should forward all questions to studentemployment@stetson.edu. We will do our best to answer them promptly.

How can students receive their paychecks if they are no longer on campus?

If they are not receiving their paychecks via Direct Deposit, they can have their mail transferred from the Stetson Post Office to a new address. They can visit the Stetson Post office website to find and complete the forwarding request form. If students have other questions regarding their mail or the post office, please contact them at poffice@stetson.edu or 386-822-8826.

How can students fill out timesheets if they are no longer on campus?

Since timesheets are filled out online, this can be done the same way. The current timesheet is due Friday, March 20th. As usual, students should only be filling out the time they have actually worked.

How can students fill out Payroll Variance forms if they are no longer on campus?

Students should complete the Payroll Variance form, which they can find and print from our Student Employment website at https://www.stetson.edu/other/student-employment/forms-and-materials.php. After signing it, they can take a picture of the form and send it to their supervisor. The supervisor will then approve it and forward it to Payroll.

What can students do if they are still on campus, but are not getting the hours they previously worked?

Please email us at studentemployment@stetson.edu and we will do our best to resolve the issue.

Can students work?

Yes. Students who remain on campus, or in the area, can continue to work in their student employment positions. Students who chose to leave campus proximately cannot work. Virtual work is not permitted with the exception of the tutoring program, which was noted in previous communication from Dr. Libby, and is following additional policies for safety and monitoring.

Should students choose to stay because their work is important to their department?

No. Students need to take a lot of things into account when making their personal decision to leave the area. The needs of the university regarding their student employment role should not be a factor in making this decision.

What if the place students typically work is not operating normally (ex. Gillespie Museum)?

Provided the supervisor can identify work for the student to do that benefits the department and institution, the work can be flexible. (ex. Museum tour guides can create virtual tours or develop marketing materials for the future.)

What will happen with students who work in Athletics?

There are a lot of students who work in Athletics in connection with athletic contests that have been cancelled. The supervisors of these students will work with these students to determine if there is work to be accomplished in Athletics. If there is not, supervisors are asked to contact me directly so I can reassign students to other roles as possible.

What will happen if a department does not have sufficient students remaining on campus to operate?

We will work with those departments and make adjustments, possibly moving a student in a lower priority position (ex. museum tour guide) to fill an operational need (ex. library employee). These decisions will be made in consultation with students and supervisors.

Will students get paid if they leave campus rendering them unable to work?

According to our University Emergency Pay policy, students are not eligible for emergency pay.

What will happen for students who are currently fulfilling their internships or ELR through on campus work and decide to go home?

This is a good question that we are working on. Supervisors are asked to e-mail me a summary of the situation (ex. what student is doing, how many remaining hours they need for completion, if they will be leaving campus, etc.).

Can students who are remaining on campus work additional hours?

This will be dependent on what students are available to work and what institutional needs exist. This question will be considered as needed. Students will still have a 20-hour-per-week limit.

What happens next?

Nora Huth, Student Employment manager, will be communicating on Monday and Tuesday with supervisors to understand the impact of student departures on their departments. If adjustments are needed to address student or operational needs, I will continue to communicate. As questions arise, please e-mail studentemployment@stetson.edu so we can continue to provide comprehensive communication.

When will we know more?

Nora Huth will send out additional communication to supervisors on Wednesday, if not before. I will reach out to student employees as necessary but will be reliant on supervisors to share information. As you know this is a fluid situation and we are trying to remain as flexible and transparent as possible. Please be patient as we work through all of the upcoming transitions.

President Libby Announces Online Classes, other Proactive Measures

March 12, 2020

Stetson University has been working diligently to keep the personalized class experience we value in place, while planning and preparing for the potential disruption to our typical modes of education. We recognize that the classroom experience and interaction with faculty and close-knit groups of students are core to the transformative education we as an institution, as educators and as students truly value. Given the rapid changes caused by the COVID-19 pandemic, even within the last 24 hours, I believe that our responsibility to students, their families, and our amazing staff and faculty requires that we put in place a different approach to learning for the remainder of the semester.

With that in mind, we are taking the following proactive measures on all of our campuses:

  • Saturday, March 14 will be the last day for face-to-face classes for undergraduate and graduate students.
  • In DeLand and Celebration, classes are canceled on Monday and Tuesday, March 16-17 to allow faculty and students to pause and prepare for the transition to online classes.
  • In DeLand and Celebration, our normal class schedule will resume via remote instruction Wednesday, March 18.
  • Following spring break in Gulfport, all classes will resume on Monday, March 23, via remote instruction.
  • All classes will continue in an online format through the end of the spring semester on all Stetson campuses.
  • Stetson Athletics announced today the ASUN conference is suspending athletics competition through April 5, and will make a decision regarding any further competition this semester on Friday, March 13.
  • The university has not made a final decision on the handling of commencement and will continue to review and assess the situation, but will strive to provide a decision and announcement by March 31.

College of Law students should consider taking their academic materials, laptops and books with them as they leave for spring break.

In DeLand, on-campus housing remains open to students currently living in the residence halls. Students will have the option of continuing to stay, and the university will continue to assess any health risks to the community in line with the current coronavirus COVID-19 outbreak. Students will need to decide by Friday, March 20, whether they will remain in the residence halls throughout the remainder of the term and should indicate their plans on the Housing form. Students who decide to leave should vacate their residence hall by Monday, March 23. Students remaining on campus may be moved to single or suite-style rooms and will be offered some assistance with moving.

Additionally, the library will remain open and services such as dining, counseling, health service and tutoring on campus will continue; however, the hours those services operate may become more limited depending on the volume of students who choose to stay. The Office of Residential Living and Learning will be in touch with students with more information about these changes.

College of Law Campus Housing also remains open to students. Follow up instructions will be sent by the Assistant Director of Residential Life.

The university is providing a suite of collaboration tools, including Microsoft Office 365, Microsoft Teams, Microsoft OneDrive and Blackboard. You should become familiar with these tools if you haven’t already done so. Provost Painter and the deans will be directly in touch with faculty directly regarding planning, training and logistics.

All campuses will remain open until further notice, and we will be in touch with more details about campus operations in the coming days. Staff and faculty will continue to meet their administrative and educational responsibilities moving forward and will continue to report to work as normal until further notice. We urge staff and faculty to consult the HR guidelines published earlier this week. Vice presidents will be in touch with staff in their areas to clarify obligations and plans.

Other details about this decision will be found in the FAQ section that we are putting in place on the Coronavirus Communications site. Check back often as new information may be added daily.

In summary, please know that Stetson University remains committed to our students’ success and to the health and well-bring of everyone in our community. Our promise to provide students with an excellent education has not wavered. We will continue to learn and work together even with a different kind of learning delivery. We remain committed to the Stetson educational experience and face-to-face, hands-on education we are known for. We look forward to being able to return to our in-class learning environment during the upcoming summer and fall terms.

Wendy B. Libby, Ph.D., President 

President Libby Announces Restrictions on Travel, Events and Visitors

March 11, 2020

Dear Students, Parents, Faculty and Staff,

The university administration, College of Law, and Emergency Management Team, are continuing to meet to address the issues related to the outbreak of coronavirus COVID-19. As we are all aware it is a rapidly changing, and challenging, situation. The decisions the university faces are not easy, as we seek to balance the safety and welfare of our students and Stetson community against our educational mission and community partnerships. After considering multiple issues and possibilities, we are making the following announcements. All of them are effective immediately.

  • All non-essential Stetson-sponsored domestic and international travel are cancelled through the end of Spring term. The university cabinet, which includes vice presidents, the athletics director, deans and the President are responsible for defining essential and non-essential travel for their areas and questions should be directed to them.
  • Stetson University is postponing, rescheduling and cancelling events hosted on all campuses that are primarily attended by external visitors (conferences, advisory boards, open houses). This is effective through March 31, 2020.Event organizers may choose to adjust the audience to be primarily internal to the university, move it online or postpone the event to a later date.
  • The Athletics Department is restricting home game attendance to Stetson students, faculty and staff with a current Stetson ID, immediate families of Stetson athlete-scholars and officials.
  • The University is requiring all visitors to postpone their planned campus visit if they have been in any of the international areas impacted by COVID-19 in the past 14 days, have been in close contact with someone who has tested positive for COVID-19 in the past 14 days or are exhibiting flu- or cold-like symptoms.
  • Screening documents must be completed prior to arrival by prospective students planning shadow visits or overnight visits, and invited guests and speakers planning on being in the classroom or at an event. External faculty or staff candidates selected for on-campus interviews will also be asked to fill out screening forms. A link to the document will be provided. If visitors are found to be at high-risk, they will not be allowed on our campuses. Invited guests, speakers, and performers prohibited from coming to campus may be able to present their content in a streaming, video conference or online format.

Late Wednesday, the university received communications to the DeLand campus from the local Trinity United Methodist Church warning that a church member may have been in contact with a confirmed case of COVID-19 . The church has asked that any members of the Stetson community that have attended services at this church to please monitor your health status and report health issues tothe Florida Department of Health at 1-866-779-6121 or notify Stetson Health Service at 386-822-8150.

We will continue to keep the community informed as decisions are being made that impact us all, students, parents, faculty and staff. I personally ask all members of our community to treat each other with kindness and respect. We are in this together and we will come through it together.

Wendy B. Libby, Ph.D., President

Update from President Libby

March 11, 2020

UPDATE: The two non-Stetson University people who traveled with Stetson students and faculty member to London and Paris have tested negative for COVID-19.

12:30 p.m., March 11, 2020, Message From President Libby

The international outbreak of COVID-19 has created some uncertainty for all of us, and I want to ensure that members of the Stetson community are informed on the decisions and direction of the university. Every morning brings a new headline or update. Just yesterday, Florida Governor Ron DeSantis declared a state of emergency in response to the coronavirus, and the university continues to receive ongoing guidance from national, state, and local health officials.

The university has been informed that two non-Stetson University people who traveled with Stetson students and a faculty member during a Stetson trip to London and Paris over spring break are currently being tested for COVID-19, and one has been hospitalized. At this time, the illness has NOT been confirmed. We informed all members of the trip this morning of the situation, and we are keeping the community informed as well. Students have been advised to self-monitor and contact Health Services if they develop any flu- or cold-like symptoms.

We will keep the community informed as we learn more about the situation.

TRAVEL

As has been previously indicated (see Health Measures and International Travel update), the university has suspended all university-sponsored travel to Level 4 or Level 3 countries as defined by the U.S. Department of State Travel Advisories through the spring term 2020.

The university is looking at the possibility of suspending all or some university-sponsored domestic travel to events or conferences, but at this point, we continue to operate as normally as possible. We encourage all of our community members to take necessary precautions. There are no recommendations from federal or state health officials that Stetson make any changes to domestic travel, class schedules, or events at this time.

VISITORS, GUESTS AND CANDIDATES

Stetson University is asking all potential visitors including prospective students and families, visiting scholars, community members and guests, athletes and athletic teams, and guest speakers to postpone their planned campus visit if they have been in an impacted area in the past 14 days, have been in close contact with someone who has tested positive for COVID-19 in the past 14 days, or are experiencing flu- or cold-like symptoms. 

Additionally, prospective students planning shadow visits or overnight visits, invited guests and speakers planning on being in the classroom or at an event, and any persons selected for on-campus faculty or staff interviews will be required to fill out a screening document prior to their arrival on campus. High-risk individuals will not be allowed to come to campus at this time.

NEXT

The university administration has been discussing issues associated with the COVID-19 outbreak since January, the Emergency Management Team (EMT) has been meeting, sometimes daily, since mid-February and contingency planning is actively underway through a variety of small action teams coordinated by the EMT.

Provost Painter has asked all faculty to speak with their students about the potential for continuing their Stetson education in a distance-learning or online environment, and he has informed students of the planning and efforts underway should that become necessary.

Finally, this is a question that is being asked, so I wanted to repost it to help guide your actions:

What do I do if I’m concerned about my health or someone else’s in the community?

All members of the Stetson community (DeLand, Celebration, Gulfport, and Tampa) who feel they may have come into direct contact with the virus causing COVID-19 or are experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath), should alert Stetson Health Service (crinehar@stetson.edu, 386-822-8150) for assistance. After business hours, please contact Public Safety (386-822-7300). You can use the “Stetson University: COVID-19 Report a Concern” form to report any direct concerns you have for yourself or others regarding COVID-19. 

To reiterate, the above instruction and contact information applies to all members of the Stetson community on all campuses: DeLand, Celebration, Gulfport, and Tampa.

Thank you all for your commitment to the safety and welfare of our students and the Stetson community. I truly appreciate the incredible efforts across our campuses as we face this quickly changing situation together.

Wendy B. Libby, Ph.D., President

Welcome Back from Spring Break Message

March 8, 2020

Now that Spring Break is coming to a close, we look forward to the Stetson community returning to campus and getting back in the academic rhythm. In regard to coronavirus COVID-19, the university continues to follow recommendations provided by the Florida Department of Health (DOH) regarding students, faculty and staff returning to campus from Spring Break travel, travel abroad, athletics events, music performances, conferences and other events.

We ask students, faculty and staff who have been out of town to follow all of the established guidelines we have stated in our communications to date. Any member of the Stetson community who feels they were in a situation during break where they may have come into direct contact with the virus and any member of the community that is experiencing flu-like symptoms when they are at Stetson should alert Stetson Health Service (crinehar@stetson.edu, 386-822-8150) or their healthcare provider for assistance. After business hours, please contact public safety (386-822-7300).

Stetson’s Health Service office is in continual contact with the Florida Department of Health and the Volusia County Health Department, and was informed Saturday that there are two new presumptive cases in Florida, one of which is in Volusia County.

In the event there are any significant changes in the medical and public health guidance Stetson is receiving, the university will communicate that to the campus and take all necessary steps to help keep you safe.

Lua R. Hancock, Vice President Campus Life and Student Success

Update on Health Measures and International Travel

March 6, 2020

Dear Stetson Community,

Although there is still much unknown about the eventual impact of the COVID-19 (coronavirus) on our nation and the world, work is underway at Stetson University to help graduate and undergraduate students, families, parents, faculty and staff make appropriate decisions about their education and health.

Health Measures:

The university’s Health Service office is connected to the Florida AdventHealth system and is able to access support and resources. It is following guidance provided by the Florida Department of Health (DOH) and Centers for Disease Control and Prevention (CDC). The Health Service office and Emergency Management Team have an infectious disease protocol that is ready to be activated if it becomes necessary. For now, we have been implementing the preventive guidelines we have outlined in the plan. As has been reiterated by the Department of Health and the CDC, the most effective precaution is to practice good hygiene through hand washing and covering your mouth with the crook of your arm when you cough or sneeze. Obviously, given the spread of COVID-19, anyone exhibiting flu- or cold-like symptoms (e.g., cough, fever, shortness of breath) should stay home from class and/or work, avoid others for the duration of the symptoms and contact your health provider for guidance. We have implemented additional preventive measures in areas such as Dining, the Hollis Center and Residence Halls.

Stetson Health Service (SHS) has received the AdventHealth coronavirus protocol, along with clear direction from the Florida DOH regarding screening and testing for the coronavirus. ALL patients coming into the clinic will be asked to answer a two-question screening tool. If the responses warrant testing, our provider will be in contact with the state health department, who will make the determination for testing and follow-up. Testing consists of a throat and nasal swab. While test results are pending, and depending on symptomatic/asymptomatic presentation, the individual will be in isolation/quarantine, preferably at home. The university has a comprehensive plan to address infectious diseases on campus and is ready to implement it to maintain individual and community comfort, safety and health.

The Stetson Health Clinic is open to students, faculty and staff, and can be reached by calling 386-822-8150 Monday through Friday from 8 a.m. to noon and 1-4:30 p.m.

Health care options for those who need it when Stetson Health Service is closed include:

  • AdventHealth Hospital DeLand, 386-943-4650
  • Centra Care Urgent Care, 2293 S. Woodland Blvd., 386-279-7010
  • MedExpress Urgent Care, 1328 N. Woodland Blvd. 386-738-0574

Communication and Updates:

As information becomes known to the university, it is being shared as soon as possible through updates on Stetson Today, or here on the Coronavirus Communication website for the DeLand campus, and through emails from Dean Michèle Alexandre to the College of Law community.

International Travel:

The university’s W.O.R.L.D. (World Outreach, Research, Learning and Development): The David and Leighan Rinker Center for International Learning manages the university’s study abroad and exchange programs. We have no students, faculty or staff on university-sponsored travel in “hot zone” or “Level 4” areas or countries. We do have students, faculty and staff abroad on university-sponsored work, but they are all in lower-level risk areas.

Stetson’s decisions on travel are informed by the United States Department of State Travel Advisory levels of risk, as well as from other reputable health information sources (CDC, State of Florida). We have decided the following for Stetson-sponsored international travel for Spring 2020:

  1. Stetson does not support any university-sponsored travel to a U.S. Department of State Travel Advisory Level 4 region or country. Students, staff and faculty are required to return to the U.S. at any point when Level 4 is declared.
  2. Students, staff and faculty currently on Stetson-sponsored travel to U.S. Department of State Travel Advisory Level 3 regions or countries are urged, but not required, to leave the affected area immediately.
  3. Any student, staff, or faculty returning from a U.S. Department of State Travel Advisory Level 3 or 4 region or country must contact Stetson’s Health Service Coordinator, Cathy Rinehart, RN, at crinehar@stetson.edu to complete the return-to-campus process. This is applicable regardless of whether the country’s designation occurs before departure or during the trip. Please be aware you may be subject to self-quarantine restrictions prior to your return.
  4. Stetson is postponing or canceling all university-sponsored student, staff and faculty travel to U.S. Department of State Travel Advisory Level 3 regions or countries (where the travel advisory level is the result of COVID-19) through the end of the spring term, 2020. Such travel includes but is not restricted to all non-academic programs (i.e. athletic trips), non-credit programs (i.e. academic competitions, student organization trips) and credit-bearing academic programs that have not yet commenced.

If you have questions about current or upcoming international travel associated with Stetson, please contact world@stetson.edu or 386-822-8165 (DeLand), or Jessica Richman Dworkin at jdworkin@law.stetson.edu, 727-562-7857 (College of Law).

Campus Life and Domestic Travel:

At this point, the university continues to operate as normal, and we encourage all of our community members to take necessary precautions. There are no recommendations from federal or state health officials that Stetson make any changes to class schedules, events or domestic travel at this time.

Expectations of Professionalism and Compassion:

There have been an increasing number of national news reports regarding stereotyping, harassment and bullying directed at persons perceived to be of Chinese American or, more generally, Asian descent, including students. Additionally, students, staff and faculty who are ill for any reason (such as cold, flu, allergies) may face discriminatory behavior from others who joke, or even truly assume, that a sneeze or cough is evidence of having COVID-19. Similarly, students, staff and faculty who are known to have recently traveled to areas that have been prominent in the news for their cases of COVID-19 (Italy, Hillsborough County) may face similar behavior. These reports are troubling and this type of behavior is clearly out of alignment with university values and expectations of how we act in our community. Please make every effort to avoid such assumptions and inappropriate behavior.

In closing, there is a lot of information about the virus and actions being implemented at local, state and national levels. We encourage you to read our Coronavirus Communication website, which will be updated as needed, and FAQs, and please check the CDC and Florida Department of Health (DOH) websites for the latest information. This situation will continue to evolve and we will work together to take appropriate actions that support and protect our community. 

Sincerely

Wendy B. Libby, PhD, President

Lua Hancock, Vice President, Campus Life and Student Success

Stetson University Officials Assessing COVID-19 Situation

March 2, 2020

University officials continue to meet on an ongoing basis to discuss the evolving situation of the COVID-19 strain of the Corona Virus. Here on the COVID-19 update website you can read up to date information regarding the countries to which we have suspended or delayed international travel (below). In countries where we currently have students, faculty and or staff participating in Stetson sponsored programs, we are actively monitoring the situation and will make any changes if needed. Stetson’s W.O.R.L.D. (World Outreach, Research, Learning and Development): The David and Leighan Rinker Center for International Learning manages the university’s study abroad and exchange programs and is working with Stetson students and faculty to keep them up to date on current and planned travel programs.

The Florida Department of Health (DOH) is recommending travelers returning from any of the high to medium risk areas (China, South Korea, Iran and parts of Italy) that are asymptomatic, or without apparent symptoms, isolate themselves for up to 14 days to ensure COVID-19 is not present. According to the DOH the vast majority of flights from affected regions are being rerouted to airports with CDC quarantine areas for screening. If you are returning from personal travel from one of the areas for which the DOH suggests self-isolation, please contact studentsuccess@stetson.edu for us to work with you on your academic needs. 

The university continues to assess the situation on a daily basis and will provide updates as the situation changes and as the Florida DOH, CDC and State Department provide new information.

We will continue to work to provide guidance and context to students, faculty and administrators in this fast-evolving situation, and ask that despite the obvious health concerns and surrounding uncertainty, we as a community continue to treat each other with care and kindness.

Two Presumptive Cases of COVID-19 announced in Florida

March 2, 2020

On Sunday, March 1, the Florida Department of Health announced two presumptive cases of COVID-19 in Florida: One in Manatee County and another in Hillsborough. Both individuals are in isolation at this time. Following the announcements, Florida Gov. Ron DeSantis directed that a Public Health Emergency be declared in the state of Florida.

Today, the governor and officials with Florida Health held a press conference in Tampa, and Florida Health is updating its information on its website and posting to social media.

Stetson University will continue to provide updates as information becomes available. 

Stetson Urges Students to Stay Informed of COVID-19 On Spring Break

Feb 28, 2020

Dear campus community,

We wanted to take time to offer some information about the coronavirus known as COVID-19 and keep the community informed. We are taking proactive measures and monitoring the evolving situation. At this time, there are no known cases of coronavirus in the State of Florida. We are, of course, continuing to carefully follow the guidance of the Centers for Disease Control and Prevention (CDC) and our state and county health departments.

Stetson has a comprehensive infectious disease protocol that is ready to be activated, should it be necessary, and Stetson’s Health Service office is part of the Florida Advent Health system, giving us access to their support and resources.

Spring Break begins next week, and it is important that you stay informed and practice healthy and safe behaviors, especially if you have travel plans. Stetson strongly encourages students, faculty and staff to evaluate travels plans and departure/return dates given possible travel limitations, bans and quarantines that can be put into effect with little or no prior warning as countries respond to outbreaks.

Below we have listed some additional information. Wishing you a restful and safe Spring Break.

Lua Hancock, Vice President: Campus Life and Student Success

College of Law

Recent Updates

April 30, 2020

Dear Students,

The COVID-19 pandemic continues to touch every aspect of our daily lives, both at home and here at the College of Law. As you know, in addition to the spring, we have transitioned the summer curriculum online, we continue to operate remotely and have canceled events campus-wide. 

We are committed to keeping the caliber of performance, work and services at the College of Law at its highest. I am heartened that our interactions have maintained the high touch and community connectedness that make the College of Law so special. Our drive for excellence in all aspects of our work, under any conditions, will continue to guide us in the coming months.

Regarding the fall, our goal is to resume face-to-face learning, within the bounds of health guidelines. As always, we will continue to prioritize the health and safety of all in our community. Due to the complexity of the current situation, we are developing scenarios for a gradual and safe return to campus. We will share more information as soon as it becomes available before the end of June.

Please note that for the continued safety of the entire community, the College of Law remains under our stated Shelter-in-Place requirements and we will be so until we announce otherwise. The Gym, Pool and the Library remain closed. The College of Law policies, guidelines and resources are available on the COVID-19 site. If you haven’t already done so, we encourage you to review them.

I am happy to report that the University received the Federal Government’s CARES Act funding which is earmarked specifically for student emergency use. Based on federal requirements, the College of Law will receive a portion of that amount. Many of our students are experiencing financial hardships as a result of COVID-19, and we will use the dedicated funds to assist them. We are working out the distribution plan and will likely announce specifics next week.

I’ve seen us all come together in so many supportive ways, especially over these past few weeks. For this, I am truly grateful. We are all in this together and I am confident that this collaborative spirit will lead the College of Law to higher levels in the months ahead.

Stay safe. Be well.

Dean Alexandre

Graduation Plans

April 17, 2020

Dear Students, 

None of us could have foreseen how drastically the world would be changed come spring 2020. Barring a rogue early hurricane, nothing should have ever threatened our graduation ceremony. Yet we find ourselves here, brokenhearted over the prospect of needing to break our treasured tradition. 

In the past few weeks I’ve seen amazing examples of resiliency and generosity of spirit, most recently from the Student Bar Association, which voted to allocate $20,000 to the Student Emergency Fund. That great show of support for your fellow students makes me extraordinarily proud to be your dean. I hope we can all bring that same outlook to our “new normal” and these adjusted graduation plans.

Graduation is incredibly important to all of us, and we do not take it lightly. We have agonized over the right remedy. We have considered all constituents and consulted multiple times with you, including circulating two surveys to gather as much feedback as possible. 

Over 270 surveys were emailed to students, and we received 173 total votes. The results were:

  • Virtual Graduation on May 16: 19.7% (34 votes)
  • Live Graduation at Future Date: 80.3% (139 votes)

Based on that, we determined that the traditional face-to-face graduation ceremony will take place in December, provided health guidelines at that time permit. The schedule is as follows:

  • Thursday, Dec. 17 - Graduation Brunch
  • Friday, Dec. 18 – Honors and Awards Celebration
  • Saturday, Dec. 19 – Graduation Ceremony

The graduating classes included in the events will be December 2019, May/August 2020, and December 2020. Given the special circumstances, the December 2020 finishers will have the unique opportunity to walk in and participate in this graduation ceremony. 

The December 2020 Honors and Awards and Graduation ceremonies will replicate exactly the same tradition we typically deliver each spring, including recognitions, speeches, photography, etc. As a special note, both President Wendy Libby and President Chris Roellke will attend the graduation ceremony on December 19, 2020.

As we have noted before, regalia and cords are not available for delivery this summer. However, we will maintain records to determine those who have not ordered and establish a process for them to do so. Cords will be delivered as part of the regalia. We will have more information as we get closer to graduation date.

As for the original May 16 date, even though we cannot be together as planned, we didn’t want to let that day slip by unrecognized. We are crafting a virtual Graduation Celebration to commemorate that day. We are creating a special website to honor you and your accomplishments. It will feature video messages from President Wendy Libby, President-elect Christopher Roellke, and myself, as well as photographs of you (if available). The site will also include a few other personalized surprises, so please watch your email for more details on how you can get involved.

You will receive a copy of the formal Graduation and Honors and Awards brochures as well as your Honors and Awards plaques in the mail in June.

Details regarding graduation plans on the DeLand campus will be announced next week.

Considering the ongoing uncertainty regarding the current COVID-19 situation, however, we caution that any date is dependent on guidance from state and local government and recommendations and standards from the CDC and the Florida Department of Health. We will move forward with planning and preparation for the College of Law’s in-person December graduation, but cannot guarantee at this time what the local, state or regional health guidance will be on large gatherings at colleges and universities.

We very much appreciate your patience during this process and look forward to celebrating with you both next month and in December!

Sincerely,

Dean Alexandre

Law Student Emergency Relief Fund Application

April 15, 2020

Dear Students,

We are pleased to announce that the Stetson College of Law Student Emergency Relief Fund application is now live.

Students can submit a request for emergency aid on our COVID site.

As a reminder, we have created the fund to provide financial relief to students facing urgent needs and hardship presented by COVID-19. Priority will be given to those students most in need and to applications demonstrating the need for financial relief to cover basic needs, such as food, shelter, unexpected medical expenses, etc. related to COVID-19. An Emergency Fund Committee has been created to process applications and provide relief as swiftly as practicable.

We thank everyone at our law school who have contributed to the funds.

If you have any questions, please contact Office of Student Financial Planning at finaid@law.stetson.edu.

Best,
Dean Alexandre