COVID-19 Policies

Face Covering Policy

There have been consistent messages from federal, state and local health authorities about the best measures to keep yourself and the community safe.

  • Wearing a face covering
  • Washing your hands for at least 20 seconds (or using alcohol-based hand sanitizer when washing hands is not possible)
  • Physically distancing at least 6 feet
  • Getting vaccinated

Stetson recommends all unvaccinated persons wear face coverings in higher risk situations. The university reserves the right to alter these protocols based on COVID-19 trends, health guidance, state laws and federal compliance requirements.

For additional information, please consult Stetson University's full policy notice at Safer Stetson's Face Coverings Policy webpage.

Daily Stetson Wellness COVID-19 Checks

Wellness checks are currently not required. Both the Everbridge app and wellness stations have been discontinued until further notice.

If rates of infection increase in the Stetson community or if the expected impact of COVID variants on public health is more severe, Stetson may revise or enhance current mitigation protocols.

Tier Protocols

Stetson University has adopted a tiered approach to promote a healthy and safe environment during the COVID-19 pandemic. These tiers provide flexibility and adaptability based on current campus COVID-19 trends and conditions in the surrounding communities. Each Tier comprises specific recommendations, guidance and restrictions designed to reduce the potential for the COVID-19 virus to spread within the Stetson community. Operations with each tier are subject to change based on available guidance and data.

COVID-19 Reasonable Accommodation Request Form for Faculty/Staff

Employees seeking accommodations due to medical concerns for themselves or their family member(s) should follow Stetson’s ADA and FMLA processes, and submit the COVID-19 Reasonable Accommodation Request Form to Human Resources. Visit HR Employee Resources for information about Policies and Benefits.

COVID-19 Policy Violation

The Report a COVID-19 Policy Violation form is now available for anyone in the community wanting to report a concern for a fellow community member (faculty, staff, students) not following current Stetson University COVID-19 guidelines. The form is available to access on the Stetson Report It website.

Concerns reported regarding faculty and staff will be directed to human resources on the individual's respective campus, and concerns for students will be sent to Office of Community Standards (DeLand) and Assistant Dean for Student Affairs (Gulfport).

Please note: There is a community expectation to report any symptoms of illness to Stetson by filling out the Stetson University: COVID-19 Report a Health Concern form. The Stetson Report It website allows community members access and information regarding how to report a variety of concerns, and is routed to appropriate staff on campus who are able to follow up on reported information. Reports that can be submitted via the Stetson Report It site include (but are not limited to): community standards violations, Title IX violations, bias incidents, Hatters Care reports, honor council violations and EthicsPoint reports.

Workplace Meetings

Given the effectiveness of our mitigation strategies and the prioritization of in-person interactions, workplace meetings of up to 30 people in DeLand and 20 people at College of Law for a maximum duration of 45 minutes are now permitted. Attendee limits must also comply with revised physical distancing room capacities and rooms must be booked in advance through the Stetson calendaring process. Only rooms that can ensure 6 feet of physical space between participants can be utilized for face-to-face meetings unless classroom-style seating is used. Reduced room capacities must be followed.

Four (4) or fewer vaccinated people can remove face coverings during meetings held within a closed room (conference rooms or other locations with doors or the ability to isolate the meeting group, provided physical distancing can be maintained).  

  • This applies to Stetson workplace meetings held on and off campus.
  • Outdoor venues are preferred. Facial coverings and physical distancing are required.
  • Given on-campus space constraints, events for students should be prioritized over workplace meetings for in-person events.
  • Attendee lists must be provided to contact tracers upon request. Meeting hosts shall be responsible for tracking attendance.

If the proposed workplace meeting cannot meet the requirements outlined in this protocol, an Event Exception Request must be submitted to the Groups and Gatherings Working Group for approval no less than 10 days prior to the event date. Following review, written approval or denial of the proposal will be provided to the requestor, event room approver(s), Stetson's Event Support Services, Public Safety and the Safer Campus Task Force (SCTF). Please send complete proposals to Julie Hunter at [email protected] and Renee Dubois at [email protected].

Physical distancing requirements and room capacities will be adjusted if new CDC guidance is issued for higher education and workplaces. This protocol is applicable to workplace meetings only. All other gatherings, events, and student activities are governed by the Groups & Gatherings policies.

Health Response Protocol

What does Stetson do when someone is sick?

Stetson University has a detailed protocol to respond to anyone in our community who shows signs of COVID-19. Stetson put an Infectious Disease Protocol in place in fall of 2019. We follow guidance from the Florida Department of Health (DOH), Centers for Disease Control and Prevention (CDC), and American College Health Association (ACHA).

Step 1

Anyone who has symptoms of COVID-19 should call Stetson Health Service (SHS), 386-822-8150 for a consultation. Our team at Stetson Health Service is supported by staff from both Stetson and AdventHealth (a major hospital and healthcare group). This phone consultation is free and available to any community member (staff, students and faculty from any of our campuses). Stetson community members can use their insurance or self-pay at Stetson Health Service visits (in person or formal telehealth visit); but we want to emphasize that a phone consultation for COVID-19 is free. Staff at the College of Law (COL) can provide a local community referral resource list to anyone who needs it.

Step 2

Stetson Health Service will conduct a risk assessment for COVID-19 over the phone. This involves answering a number of health and exposure questions. They consult with the Department of Health (DOH) regularly on cases and strategy. If they believe the community member needs to take further medical steps regarding COVID-19, they will move to the next step. If not, they will assess the individual's need and work to help them.

Step 3

The community member will be strongly encouraged to sign a Release of Information (ROI) for Stetson Health Service to communicate with relevant Stetson support staff regarding their needs and exposure. Personal health information is not shared. The main point people at Stetson are:

  • For DeLand Students: Lynn Schoenberg, Dean of Students
  • For DeLand Employees: Betty Whiteman, Director of Human Resources
  • For Gulfport Students: JoCynda Hudson, Assistant Dean for Affairs and Michael Pridemore, Director of Public Safety and emergency Management Coordinator
  • For Gulfport Employees: Pam Skoularakos, Director of Human Resources

Step 4

The community member will answer questions about their current living and working situation including where they have been in the last 14 days and who they have had close contact with. These questions were developed with help from the Florida DOH as well as Stetson experts who know how people generally interact on our campuses.

Step 5

Stetson Health Service is assisted by additional staff to get the community member the care they need. This includes access to COVID-19 testing.

If a residential student learns that they need to isolate/quarantine, university staff will assist in determining how they will spend the next handful of days (as decided by Health Services in consultation from the Florida Department of Health).  Options may include returning to family residence (if within driving distance of campus), remaining in current housing assignment, or relocation to a temporary on-campus relocation assignment.  Residential students in DeLand who are in isolation/quarantine and do not have access to other food in their rooms/apartments will be offered meal delivery through Dining Services.  Students who live off-campus are also supporting in talking through their living needs.  Additionally, university staff are available to assist students in helping their parents understand what is happening.  If students at the College of Law are in need of food or other essentials, they can contact Student Affairs at: 727-562-7808.

For Stetson employees, Stetson Health Services will connect the employee to Human Resources for support.  Human Resources will notify supervisors and will share options with that individual.

All community members are cleared to come back to campus physically through the help of the Florida DOH and Health Service. The clearance is communicated to staff who can help such as Human Resources and Residential Life.

Step 6

To gauge community impact, all new potential cases of exposure or illness related to COVID-19 are appropriately tracked and traced with help from the Florida DOH. Stetson staff have also developed a complex tracking system to help identify overlap of locations or concern on campus. We have specially designed contact questions based on how we know our community interacts with our campus. For example, in DeLand, we don’t just ask, "have you been to the dining hall," we ask "have you been to the Commons, coffee shop or Hatrack."

Each of these potential exposures or contacts is then followed up. For direct exposure, the Florida DOH and Stetson Health Service do direct and immediate follow up with other individuals who may have been exposed and then those individuals are supported with all of the steps in this document. For indirect contact (for example, being in a classroom together but not touching or sharing items), an email notice is sent to highly encourage individual(s) to socially distance and monitor their health.

Step 7

Many staff members including those mentioned in this document provide continued support to individuals who need it based on circumstance. Often, this is a connection to resources like health care providers, academic success, the COVID financial relief fund and much more. Anyone who needs this support should not hesitate to reach out to the appropriate staff listed above.

Health Response Protocol Q&A

What about roommates/suitemates?

We are prepared to move on-campus students to an isolated space with their own sleeping space and bathroom as needed. This includes moving roommates/suitemates if needed. Students may have to move immediately and without assistance in order to limit exposure. They can choose to leave some of their belongings in their former spaces. If a student lives off-campus we can advise on best practice for moving for isolation. There is no cost to residential students for these moves.

Cleaning/disinfecting a suspected coronavirus space (residence hall room, classroom and/or office)

Spaces are cleaned as soon as possible by our Facilities staff based on best practices set out by the CDC. EPA-registered disinfectant is utilized with a focus on commonly touched spaces.

Will Stetson tell us about COVID-19 positive community members?

Stetson is committed to informing the community if an individual tests positive for COVID-19 and may have interacted with other members of the Stetson community within the window of exposure set by current CDC and DOH guidelines. This notification will be by email. We will do everything possible to protect privacy of individuals.

What about missing class because someone is sick while in isolation?

The student support contact described above will help with specific academic needs of students sick and/or in isolation due to COVID-19.

What about after business hours?

A full after-hours protocol is in place. We know people don’t just become symptomatic during business hours. Please call DeLand Public Safety at (386) 822-7300 or College of Law Public Safety at (727) 343-1262 if you have urgent needs to initiate our protocol after hours. Urgent needs would include that you are a residential student who is symptomatic or exposed. Your need is urgent because we need to discuss isolating your room. Community members can also fill out the COVID-19 reporting form at ReportIt. These forms are checked regularly, including weekends, and screened for urgency. If you need immediate medical attention, always call 911.

What if I use a doctor's office off campus?

All members of the entire Stetson community (students, staff, faculty, Chartwells dining employees, Gulfport, DeLand, Tampa, etc.) are highly encouraged to call Stetson Health Service for a consult regarding COVID-19. Your off-campus doctor may treat you, but we still need to know what is going on and respond to potential exposure concerns. We also are here to help. You don’t need to figure out these details alone.

How do I get Stetson help if I am concerned that I am sick or exposed?

You’ll see the same consistent language that is below in most of our communications with you regarding COVID-19. We want to be clear and consistent about what to do if you need help.

What do I do if someone else or myself is sick or fears exposure?

Any member of the Stetson community who has been to campus in the last 14 days and feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath, possible nausea/diarrhea, possible loss of taste/smell) should alert Stetson immediately. Fill out this online form: Stetson University: COVID-19 Report a Concern Form. During business hours, call Stetson Health Service at 386-822-8150. After business hours, call DeLand Public Safety at 386-822-7300, or College of Law Public Safety at 727-343-1262. If you are concerned about someone else’s exposure, also let us know -- don’t just tell them to do so. This applies to our College of Law students, faculty and staff.

Physical Barrier Guidelines and Request Process

The Safer Campus Task Force is prioritizing the installation of physical barriers where there is an increased potential for close contact with others.
All requests for changes to University property due to COVID-19 must be approved by PPE Subgroup of the Safer Campus Task Force to determine if it is a logically and factually sound request and meets University standards. Please review the Physical Barrier Guidelines for more information.
To request barrier installation, complete and submit the Physical Barrier Installation Request Form to [email protected].