Facial Covering Policy
Due in part to local and national downward COVID-19 trends, CDC recommendations, and increased vaccine availability, Stetson University has revised the campus facial coverings policy of Tier 3 and above in the following areas effective immediately:
- Facial coverings are no longer mandatory outdoors unless specifically required for high-density events. However, we recommend all unvaccinated persons wear face coverings in higher risk situations. Previously, face coverings were required outdoors unless persons can physically distance.
- Up to four vaccinated persons may meet in offices or other indoor spaces that can accommodate 6’ spacing without wearing masks if all parties agree. Masks are still required for all participants unless everyone in the meeting agrees not to wear masks in a meeting. Masks are still required for meetings of more than four people, regardless of the desire of all parties to remove their masks. To ensure the comfort and safety of all meeting attendees, the meeting organizer should be responsible for gathering information (anonymously if necessary, should there be a concern about peer pressure or supervisory pressure for consent) from attendees about their desire to have participants remove their masks. *Note: Mask requirements still apply in residence hall common spaces.
Being fully vaccinated greatly increases the safety of meeting without masks and the CDC recommends staying masked around others if not vaccinated. However, disclosing one’s vaccination status to meeting participants is not required, and therefore wearing a facial covering should not be considered an indication or disclosure that a person has or has not been vaccinated, but rather, a personal health safety choice.
Daily Stetson Wellness COVID-19 Checks
Wellness checks are currently not required. Both the Everbridge app and wellness stations have been discontinued until further notice.
- Everbridge App: The Everbridge app will not be used in the Fall 2021 semester. Stetson announced the discontinuation of daily wellness checks in the Everbridge app in early June 2021. You can completely delete the app from your phone.
- Wellness Stations: Stetson closed all wellness stations as of July 2. Community members, including campus visitors and guests, are no longer required to check in at wellness stations prior to coming to or moving about the campus. However, visitors and guests continue to be required to practice physical distancing and wear facial coverings in all indoor spaces.
If rates of infection increase in the Stetson community or if the expected impact of COVID variants on public health is more severe, Stetson may revise or enhance current mitigation protocols.
Stetson University has adopted a tiered approach to promote a healthy and safe environment during the COVID-19 pandemic as faculty, staff and students return to campus for the Fall Semester. These tiers provide flexibility and adaptability based on current campus COVID-19 trends and conditions in the surrounding communities. Each Tier comprises specific recommendations, guidance and restrictions designed to reduce the potential for the COVID-19 virus to spread within the Stetson community. The operations with each tier are subject to change based on available guidance and data.
For details see:
COVID-19 Reasonable Accommodation Request Form for Faculty/Staff
Employees seeking accommodations due to medical concerns for themselves or their family member(s) should follow Stetson’s ADA and FMLA processes, and submit the COVID-19 Reasonable Accommodation Request Form to Human Resources. Visit HR Employee Resources for information about Policies and Benefits.
COVID-19 Policy Violation
The Report a COVID-19 Policy Violation form is now available for anyone in the community wanting to report a concern for a fellow community member (faculty, staff, students) not following current Stetson University COVID-19 guidelines. The form is available to access on the Stetson Report It website.
Concerns reported regarding faculty and staff will be directed to human resources on the individual's respective campus, and concerns for students will be sent to Office of Community Standards (DeLand) and Assistant Dean for Student Affairs (Gulfport).
Please note: There is a community expectation to report any symptoms of illness to Stetson by filling out the Stetson University: COVID-19 Report a Health Concern form. The Stetson Report It website allows community members access and information regarding how to report a variety of concerns, and is routed to appropriate staff on campus who are able to follow up on reported information. Reports that can be submitted via the Stetson Report It site include (but are not limited to): community standards violations, Title IX violations, bias incidents, Hatters Care reports, honor council violations and EthicsPoint reports.
Given the effectiveness of our mitigation strategies and the prioritization of in-person interactions, workplace meetings of up to 30 people in DeLand and 20 people at College of Law for a maximum duration of 45 minutes are now permitted. Attendee limits must also comply with revised physical distancing room capacities and rooms must be booked in advance through the Stetson calendaring process. Only rooms that can ensure 6 feet of physical space between participants can be utilized for face-to-face meetings unless classroom-style seating is used. Reduced room capacities must be followed.
- This applies to Stetson workplace meetings held on and off campus.
- Outdoor venues are preferred. Facial coverings and physical distancing are required.
- Given on-campus space constraints, events for students should be prioritized over workplace meetings for in-person events.
- Attendee lists must be provided to contact tracers upon request. Meeting hosts shall be responsible for tracking attendance.
If the proposed workplace meeting cannot meet the requirements outlined in this protocol, an Event Exception Request must be submitted to the Groups and Gatherings Working Group for approval no less than 10 days prior to the event date. Following review, written approval or denial of the proposal will be provided to the requestor, event room approver(s), Stetson's Event Support Services, Public Safety and the Safer Campus Task Force (SCTF). Please send complete proposals to Julie Hunter at email@example.com and Renee Dubois at firstname.lastname@example.org.
The following spaces could accommodate larger groups:
DeLand: Rinker Auditorium (cap 46), Allen Hall Auditorium (cap 26); Stetson Room (cap ranges from 21 to 60 depending on layout); Library 25L (Cap 23).
College of Law: Great Hall (cap 72), Classroom A (cap 42), Mann Lounge (cap 44), Eleazer Courtroom (cap 34), FR Courtroom (cap 29), Classroom D (cap 27), Dana Activity Room (cap 24), Classroom G (cap 22), Classroom E (cap 18), Courtroom H (cap 18), Classroom F (cap 18).
Physical distancing requirements and room capacities will be adjusted if new CDC guidance is issued for higher education and workplaces. This protocol is applicable to workplace meetings only. All other gatherings, events, and student activities are governed by the Groups & Gatherings policies.
Health Response Protocol
What does Stetson do when someone is sick?
Stetson University has a detailed protocol to respond to anyone in our community who shows signs of COVID-19. Stetson put an Infectious Disease Protocol in place in fall of 2019. We follow guidance from the Florida Department of Health (DOH), Centers for Disease Control and Prevention (CDC), and American College Health Association (ACHA).
Anyone who has symptoms of COVID-19 should call Stetson Health Service (SHS), 386-822-8150 for a consultation. Our team at Stetson Health Service is supported by staff from both Stetson and AdventHealth (a major hospital and healthcare group). This phone consultation is free and available to any community member (staff, students and faculty from any of our campuses). Stetson community members can use their insurance or self-pay at Stetson Health Service visits (in person or formal telehealth visit); but we want to emphasize that a phone consultation for COVID-19 is free. Staff at the College of Law (COL) can provide a local community referral resource list to anyone who needs it.
Stetson Health Service will conduct a risk assessment for COVID-19 over the phone. This involves answering a number of health and exposure questions. they consult with the Department of Health (DOH) regularly on cases and strategy. If they believe the community member needs to take further medical steps regarding COVID-19, they will move to the next step. If not, they will assess the individual's need and work to help them.
The community member will be strongly encouraged to sign a Release of Information (ROI) for Stetson Health Service to communicate with relevant Stetson support staff regarding their needs and exposure. Personal health information is not shared. The main point people at Stetson are:
- For DeLand Students: Lynn Schoenberg, Dean of Students
- For DeLand Employees: Betty Whiteman, Director of Human Resources
- For Gulfport Students: JoCynda Hudson, Assistant Dean for Affairs and Michael Pridemore, Director of Public Safety and emergency Management Coordinator
- For Gulfport Employees: Pam Skoularakos, Director of Human Resources
The community member will answer questions about their current living and working situation including where they have been in the last 14 days and who they have had close contact with. These questions were developed with help from the Florida DOH as well as Stetson experts who know how people generally interact on our campuses.
Stetson Health Service is assisted by additional staff to get the community member the care they need. This includes access to COVID-19 testing.
For residential students, staff is equipped to support them in self-isolating in their living space if they choose not to go home for their isolation period. Depending on their residential space, they may be able to stay in their space during the isolation period. For other spaces, we can temporarily move the student (they just take what they need with them). Residential students in DeLand who are in isolation and do not have other access to food in their rooms/apartments will be offered meal delivery through Dining Services. There is no extra financial charge to the student in these situations. Students who live off campus also are supported in talking through their living needs. Staff are available to assist students in helping their parents understand what is happening. If students at the COL are in need of food or other essentials, they can contact Student Affairs at: 727-562-7808.
For employees, Stetson Health Service will assist in finding medical care as needed. They will connect the employee to Human Resources for support if the employee cannot physically be on campus or cannot work. Human Resources will notify supervisors as needed and will share options with the individual.
All community members are cleared to come back to campus physically through the help of the Florida DOH and Health Service. The clearance is communicated to staff who can help such as Human Resources and Residential Life.
To gauge community impact, all new potential cases of exposure or illness related to COVID-19 are appropriately tracked and traced with help from the Florida DOH. Stetson staff have also developed a complex tracking system to help identify overlap of locations or concern on campus. We have specially designed contact questions based on how we know our community interacts with our campus. For example, in DeLand, we don’t just ask, "have you been to the dining hall," we ask "have you been to the Commons, coffee shop or Hatrack."
Each of these potential exposures or contacts is then followed up. For direct exposure, the Florida DOH and Stetson Health Service do direct and immediate follow up with other individuals who may have been exposed and then those individuals are supported with all of the steps in this document. For indirect contact (for example, being in a classroom together but not touching or sharing items), an email notice is sent to highly encourage individual(s) to socially distance and monitor their health.
Many staff members including those mentioned in this document provide continued support to individuals who need it based on circumstance. Often, this is a connection to resources like health care providers, academic success, the COVID financial relief fund and much more. Anyone who needs this support should not hesitate to reach out to the appropriate staff listed above.
Health Response Protocol Q&A
What about roommates/suitemates?
We are prepared to move on-campus students to an isolated space with their own sleeping space and bathroom as needed. This includes moving roommates/suitemates if needed. Students may have to move immediately and without assistance in order to limit exposure. They can choose to leave some of their belongings in their former spaces. If a student lives off-campus we can advise on best practice for moving for isolation. There is no cost to residential students for these moves.
Cleaning/disinfecting a suspected coronavirus space (residence hall room, classroom and/or office)
Spaces are cleaned as soon as possible by our Facilities staff based on best practices set out by the CDC. EPA-registered disinfectant is utilized with a focus on commonly touched spaces.
Will Stetson tell us about COVID-19 positive community members?
Stetson is committed to informing the community if an individual tests positive for COVID-19 and may have interacted with other members of the Stetson community within the window of exposure set by current CDC and DOH guidelines. This notification will be by email. We will do everything possible to protect privacy of individuals.
What about missing class because someone is sick while in isolation?
The student support contact described above will help with specific academic needs of students sick and/or in isolation due to COVID-19.
What about after business hours?
A full after-hours protocol is in place. We know people don’t just become symptomatic during business hours. Please call DeLand Public Safety at (386) 822-7300 or College of Law Public Safety at (727) 343-1262 if you have urgent needs to initiate our protocol after hours. Urgent needs would include that you are a residential student who is symptomatic or exposed. Your need is urgent because we need to discuss isolating your room. Community members can also fill out the COVID-19 reporting form at ReportIt. These forms are checked regularly, including weekends, and screened for urgency. If you need immediate medical attention, always call 911.
What if I use a doctor's office off campus?
All members of the entire Stetson community (students, staff, faculty, Chartwells dining employees, Gulfport, DeLand, Tampa, etc.) are highly encouraged to call Stetson Health Service for a consult regarding COVID-19. Your off-campus doctor may treat you, but we still need to know what is going on and respond to potential exposure concerns. We also are here to help. You don’t need to figure out these details alone.
How do I get Stetson help if I am concerned that I am sick or exposed?
You’ll see the same consistent language that is below in most of our communications with you regarding COVID-19. We want to be clear and consistent about what to do if you need help.
What do I do if someone else or myself is sick or fears exposure?
Any member of the Stetson community who has been to campus in the last 14 days and feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath, possible nausea/diarrhea, possible loss of taste/smell) should alert Stetson immediately. Fill out this online form: Stetson University: COVID-19 Report a Concern Form. During business hours, call Stetson Health Service at 386-822-8150. After business hours, call DeLand Public Safety at 386-822-7300, or College of Law Public Safety at 727-343-1262. If you are concerned about someone else’s exposure, also let us know -- don’t just tell them to do so. This applies to our College of Law students, faculty and staff.