DeLand Campus FAQ

What do I do if I have sick symptoms or have had contact with someone with COVID-19 or am worried someone else does/has?

Any member of the Stetson community who has been to campus in the last 14 days and feels they may have come into direct contact with the virus causing COVID-19 or is experiencing flu-like symptoms (fever over 100.3, cough, shortness of breath, possible nausea/diarrhea, possible loss of taste/smell) should alert Stetson immediately. Fill out this online form: Stetson University: COVID-19 Report a Concern Form. During business hours, call Health Service (386-822-8150). After business hours, call Public Safety (386-822-7300). If you are concerned about someone else’s exposure, also let us know -- don't just tell them to do so. This applies to our College of Law students, faculty and staff.

For more information on this and many other subjects, see the FAQ information below.

Academics/Teaching

Technology

Is Stetson able to assist students who don't have adequate technology, such as laptops and Wi-Fi, at home?

Stetson has several loaners available to students. These can be checked out at the DeLand library.

Academic Calendar

Some institutions are planning to adjust the spring semester, will this be considered at Stetson?

Yes. Stetson continues to move swiftly forward into our return in Spring 2021. In mid-October, Stetson University announced the adjusted calendar for the Spring 2021 semester which is now approved and posted on the registrar’s website. The primary changes in the academic calendar include:

  1. The beginning date for classes is delayed by three days—now starting on Thursday, Jan. 14—to facilitate COVID-19 testing required as students, staff, and faculty return to the campus, and to include a 14-day period following the New Year’s Day holiday.
  2. Spring Break has been canceled. This change is grounded in the same principle brought to decisions about the Fall 2020 calendar: to minimize large blocks of time where our community is likely to travel away from campus and then return.
  3. In place of spring break, several “Community Days” have been added to the spring schedule. Classes are canceled on Community Days to help battle the fatigue that all faculty and students face due to a long string of consecutive days of curricular learning. Also, Community Days give us opportunities to engage in activities like Values Day (scheduled for Feb. 11).

The end of the semester—dates for the last day of classes and exams—are unchanged from previously posted schedules for the spring. Please note that with these changes, the total number of classes in the semester do not change. Additionally, the Academic Affairs Committee was particularly attentive to adhering to the calendar drivers, which seek to hold equal the teaching minutes assigned to M/W, T/Th, and M/W/F classes. 

Other Questions

With low-risk, 6-foot spacing, how many students will a classroom with a 40-person capacity hold?

Members of the face-to-face working group and the Safer Campus Task Force, as well as some administrators and faculty, completed the process of measuring rooms to determine a safe capacity in Summer 2020, and implemented those updated capacities in Fall 2020. We expect those numbers to be Spring 2021.

Will there be social distancing maintained in the physical classrooms (namely, alternating seating)?

Yes.

Will there be indicators in classrooms of the social distance required between seats to ensure the furniture has remained at the proper distance?

Signage has been made to indicate the proper placement of chairs in classrooms, and facilities will be working with the signage group to put those markers in place.

Is there a plan for seminars to be held in bigger rooms to achieve adequate social distancing?

The university maximized the use of larger capacity rooms in Fall 2020 and will do so again in Spring 2021.

How does Stetson verify the identity of users taking exams virtually?

Stetson currently has several tools available including dual authentication to access our blackboard environment, which meets SACS accreditation requirements for identification. Additionally, our Blackboard environment has integrated plagiarism, as well as Respondus Lock Browser and Monitoring, which are the leading online exam monitoring tools. Please reach out to OOLET at 386-822-7182 for additional information.

Will students be ensured of having textbooks if the semester starts out online?

We don't anticipate that the semester will start online. Our current plans are anticipating a residential experience with face-to-face education. For students who may be unable to begin on-campus or face-to-face, there are many options for ordering and receiving textbooks in advance of the semester start.

What happens if there is a COVID-19 positive individual in a classroom?

In line with Department of Health and CDC recommendations (including for K-12 environments), an entire classroom does not necessarily need to quarantine because someone tested positive for COVID-19. While we did have positive COVID-19 cases in the Fall 2020 semester, none of those cases were determined to be transmitted due to interaction in a classroom.

Faculty are notified if a student tests positive from a class that met in person. They are also asked to provide the class seating chart to help with tracing. All participants in the class (students, teachers, TA's) are sent Stetson's message about community exposure with a reminder to self-monitor and physical distance. If any classroom member meets the Department of Health criteria for "contact," Stetson Health Service will call them directly and help them to start isolation.

Who would need to isolate if someone in a classroom-tested positive for COVID-19?

Through tracing, Stetson Health Service will contact individuals who were closer than 6 feet to the person testing positive. Extensive tracing would be done starting with the individual who is COVID-19 positive.

What happens if there is a COVID-19 positive individual in a classroom?

Faculty will be notified if a student tests positive from a class that met in person. They will also be asked to provide the class seating chart to help with tracing. All participants in the class (students, teachers, TA's) would be sent Stetson's message about community exposure with a reminder to self-monitor and physical distance. If any classroom member meets the Department of Health criteria for "contact," Stetson Health Service will call them directly and help them to start isolation.

Who would need to isolate if someone in a classroom-tested positive for COVID-19?

In line with Department of Health and CDC recommendations (including for K-12 environments), an entire classroom does not necessarily need to isolate because someone tested positive for COVID-19. Extensive tracing would be done for a classroom environment if a participant was COVID-19 positive. The Everbridge app is also useful in determining if someone does or does not meet the parameters for isolation. Stetson Health Service will contact individuals who were closer than 6 feet to the person testing positive.

Academics/Classes

In-Person or Online

When do classes start/end?

Stetson continues to move swiftly forward into our return in Spring 2021. In mid-October, Stetson University announced the adjusted calendar for the Spring 2021 semester which is now approved and posted on the registrar’s website. The primary changes in the academic calendar include:

  1. The beginning date for classes is delayed by three days—now starting on Thursday, Jan. 14—to facilitate COVID-19 testing required as students, staff, and faculty return to the campus, and to include a 14-day period following the New Year’s Day holiday.
  2. Spring Break has been canceled. This change is grounded in the same principle brought to decisions about the Fall 2020 calendar: to minimize large blocks of time where our community is likely to travel away from campus and then return.
  3. In place of spring break, several “Community Days” have been added to the spring schedule. Classes are canceled on Community Days to help battle the fatigue that all faculty and students face due to a long string of consecutive days of curricular learning. Also, Community Days give us opportunities to engage in activities like Values Day (scheduled for Feb. 11).

The end of the semester—dates for the last day of classes and exams—are unchanged from previously posted schedules for the spring. Please note that with these changes, the total number of classes in the semester do not change. Additionally, the Academic Affairs Committee was particularly attentive to adhering to the calendar drivers, which seek to hold equal the teaching minutes assigned to M/W, T/Th, and M/W/F classes.

Stetson's College of Law in Gulfport has a separate Academic Calendar.

Will online education be an option for students who would rather do that for the spring, especially for students with high-risk medical conditions?

Any student who wishes to engage in coursework fully online will have the ability to indicate this choice. 

If you would prefer to live on-campus, students who have a documented medical history of condition(s) specified by the Center for Disease Control (CDC) and would like to request a particular type of housing to minimize risk, should submit an Accommodation Request with documentation through Housing Central prior to Dec. 1, 2020, if possible. If a student wishes to reside on campus and/or attend face-to-face classes but have concerns based on high-risk medical conditions should contact Residential Living & Learning at 386-822-7201 and Accessibility Services at asc@stetson.edu to make sure they discuss any necessary adjustments.

Where can I find School of Music specific COVID-19 policies?

Tier Policies and Protocols are now available at the School of Music website.

Other Questions

What happens academically if you have to self-isolate?

We will have options for you to continue your educational journey in your classes if you have to self-isolate.

Athletics

Do student-athletes follow tiers or phases protocols?

Both, based on the situation. Due to NCAA requirements, Stetson Athletics adheres to its own phase system for athletic activity and outlined in their Plan for Resocialization of Sports. Most of Athletics is in Phase 2 of its plan and Men’s and Women’s Basketball teams are in Phase 3 for conference play, which requires rigorous screening and testing of all student athletes based on the increased contact risks and overall health of each team. Students athletes must have a minimum of two negative tests before participating in sports practices or competitions. Additionally, each member of the team, including coaches, participate in weekly PCR testing. Although Athletics-specific phase designations allow for larger group meetings and practices, student athletes and staff are bound by the same university tier requirements outside of Athletics program activities. More details can be found at gohatters.com.

A full list of Athletics FAQs for returning student-athletes and parents is now on GoHatters.com.

Attendance/FOCUS Orientation

When will Stetson know with certainty when the check-in date for students will be as well as the start date for classes?

Stetson's revised calendar for the Spring 2021 semester is now approved and posted on the registrar’s website. Check information at the link for more details.

Will FOCUS orientation be changed? If so, in what ways?

We are committed to meeting the goals of FOCUS orientation in a safe way. We are moving most of our sessions and events into a virtual format. We have already changed FOCUS groups to align with FSEM groups, significantly decreasing group size and exposure. Information also is available about orientation at the College of Law.

Will Parent College still happen?

Parent and Family college will be virtual before FOCUS begins. We are excited to connect with families in this way and feel it will significantly decrease exposure risks to our campus community.

Cleaning

What is being done to ensure that buildings across campus are being cleaned/disinfected sufficiently and often enough?

The university has developed cleaning protocols for all campuses, and has secured additional CDC-approved cleaning supplies and equipment. In addition to cleaning by Facilities Management, cleaning supplies will be made available for departments on campus to provide additional cleaning beyond or in addition to the protocols.

How can I get additional cleaning and sanitizing supplies for my building?

Additional cleaning and sanitizing supplies are available through the Purchasing Warehouse. If a department or individual would like to request additional cleaning and sanitizing supplies, the request should be made through the building coordinator. The building coordinator will then obtain the supplies from the Purchasing Warehouse. The department and/or individual making the request will need to provide an account number for the cleaning and sanitizing supplies to be charged to.

COVID-19 Testing

What are Stetson's basic expectations regarding Covid-19 Testing for the Spring 2021 return?

The DeLand campus began the Spring 2021 semester in Tier 1 and moved to Tier 2 on Jan. 28, after the first 14 days from the first day of academic classes (Jan. 14) and a thorough review on many factors impacting the campus and the community. We believe the following criteria was met in that window of time, consistent with our existing Tiers document:

  • Two-week initial wait-period completed successfully
  • All initial contacts traced and tested
  • On-campus isolation needs can be met
  • Acceptable positivity rate through gateway testing
  • Initial rate of active diagnosis acceptable

Required testing at the start of the Spring 2021 semester, referred to as gateway testing, was one critical factor as part of Stetson’s overall COVID-19 mitigation strategy. Gateway Testing on the DeLand campus consisted of mass rapid antigen nasal swab testing scheduled over the course of a few days prior to the start of the semester.

Stetson community members who come to campus including employees, undergraduate and graduate students enrolled in face-to-face or hybrid classes, on-campus residents, and undergraduate commuters living within 45 miles of campus will be required to participate. Any testing conducted prior to our on-campus testing will not count towards the gateway testing requirement. No-charge testing must be completed on campus unless an exemption is requested and granted through Stetson’s formalized process. Specific details will be communicated over the course of the next several weeks. Continue to stay informed about on-campus testing opportunities by visiting the Safer Stetson website, Healthy Hatters button (see On-Campus Testing) or visit Safer Stetson's COVID-19 Testing page.

Why is Stetson encouraging testing in this way?

We believe encouraging testing in this way is an integral element of our overall mitigation strategy. Asymptomatic testing is just one part of our larger plan. We fully recognize we will not catch every COVID-19 case with this method and that there are inherent flaws in that it can take some time to get results. We believe our most critical window for a successful reintegration to campus is the start to the spring semester. We are asking you to help this process by doing your part, which includes understanding your health condition before returning to campus.

Can I get this test before I return to campus in the spring?

No. Free Gateway Testing requires you to participate in Stetson’s on-campus rapid antigen nasal or throat swab COVID-19 testing. It's important that Stetson establishes a baseline of disease prevalence on campus. The best way to do this is testing when students, staff, and faculty return to campus. This will allow the University to monitor trends throughout the year as testing continues.

What will testing look like throughout the spring term?

Stetson will be offering free rapid antigen COVID-19 testing events every other week on campus. Rapid antigen testing is not mandatory, but highly encouraged for the safety and wellbeing of the entire Stetson Community. 

On the opposite weeks of rapid antigen testing Stetson will be conducting required PCR testing for high contact student employees and groups and students participating in off-campus programs. These individuals are required to get tested every other week throughout the spring semester. This surveillance testing enables Stetson to better monitor the health of the campus community and take swift action to support and isolate individuals and notify any contacts of potential exposure.

Stetson Health Service offers rapid antigen COVID-19 nasal swab testing for symptomatic students and employees. Appointments must be scheduled and there will be a $35 visit charge for this testing. If the rapid antigen test is positive, the individual will receive a PCR test charged through insurance or referred to an off-campus option for those without insurance.

To learn more or schedule testing, visit Safer Stetson's COVID-19 Testing page.

What testing is available at Stetson Health Service?

Stetson Health Service offers rapid antigen COVID-19 nasal swab testing for symptomatic students and employees. Appointments must be scheduled and there will be a $35 visit charge for this testing. If the rapid antigen test is positive, the individual will receive a PCR test charged through insurance or referred to an off-campus option for those without insurance.

How do I find testing locations in my area?

Your local health department website should have a listing of testing locations near you. You also can call your local primary care physician (PCP) for suggestions. You need to find a location that will test without a referral for testing

What kinds of tests do you recommend?

Diagnostic PCR testing is recommended and the preferred most accurate testing method. Rapid Antigen testing is also diagnostic and will be accepted for these purposes. Visit Safer Stetson's COVID-19 Testing page for more information.

What about minors?

Students under the age of 18 can still get tested but some testing locations may choose not to test minors at all or to require a parent to physically be present. Family Health Source, which does our Stetson on-campus testing, and Stetson Health Service (symptomatic testing only) will accept a parent phone call for approval.

Who should I notify if I receive a positive test result from a test provider other than Stetson?

Stetson community members are reminded to report test results through www.stetson.edu/reportit if you are COVID-19 positive, symptomatic or exposed.

Should I get tested?

Yes! All students, faculty, and staff should strive to be tested on a regular basis even if you do not have COVID-19 symptoms. Testing is one component of our campus mitigation strategy that will help limit the spread of COVID-19 within our community.

How will I receive my results and how long will it take?

PCR testing results will be emailed directly to the email address provided during the sign-up process in 24-48 hours from the date of testing.

What if I can’t make the on-campus testing but want to be tested?

During the spring semester, Stetson students can get free rapid Antigen testing at any CentraCare location. You MUST provide both of these required forms in order to get tested. You can make an appointment online here (select the option for COVID-19 Testing). If you receive a positive result, you must contact Stetson Health Service at 386-822-8150 immediately and begin your isolation period.

Is Stetson using an app to help track the wellness of the community?

Wellness Checks through Everbridge

We will be using an application from Everbridge to provide an additional layer to our COVID-19 response plan to keep us informed about the overall health of our community. The app will provide us with an opportunity to send you daily “Wellness Checks” before you come to campus. Based upon your responses to the questions, the application will let you know if you have been cleared to come to campus or provide you with "next steps" if not.

Additionally, the application will serve as the platform to provide you with educational videos relating to COVID-19 and our community expectations. It will also augment our positive test reporting and contact tracing efforts. Contact tracing is a disease control measure in which health professionals will work with patients to develop a list of everyone they have been in close contact with during a certain period. Close contact is defined by the CDC as being within six feet of someone for fifteen minutes or more. The staff will then contact those people to let them know about their possible exposure so that they can take proper precautions.

The application assists with this process by giving you the means to report a positive COVID-19 test to the university. The application also uses Bluetooth-Proximity (GPS data is not utilized) to record the close contacts you have had with other members of the community also utilizing the app. This is done by sharing a random key between the parties via the Bluetooth connection. No personally identifiable information is shared between the parties. These keys will remain within the app for fourteen days. If you report that you have tested positive for COVID-19, the keys for those close contacts will be shared with health professionals so the parties may be notified of a potential exposure and provided with their recommended next steps. Additional information regarding Everbridge can be found in the Everbridge App section of this FAQ page or the Everbridge App page. For more testing information, visit Safer Stetson's COVID-19 Testing page.

Questions:

Questions about testing should be directed to covidtesting@stetson.edu.

COVID-19 Vaccination

Stetson’s Safer Campus Task Force strongly encourages COVID-19 vaccines to protect yourself, your family and the community. Currently, COVID-19 vaccinations are highly recommended for all Stetson community members.

At this time, COVID-19 vaccines are not mandatory for our population. Vaccine availability is still a nationwide concern and the vaccines are authorized through FDA emergency use only. We will continue to review guidance from agencies like the Centers for Disease Control and Prevention, the American College Health Association and the Department of Health on this important matter to help in our future decisions on mandating vaccines for different groups, such as our residential population.

For more information, please visit the COVID-19 Vaccination page.

Dining

How have hours and menu options changed for Stetson Dining?

Stetson Dining has been working in partnership with the Safer Campus Task Force throughout the pandemic to come up with plans that meet the dining needs of the Stetson community while ensuring safety as the number one priority. While the pandemic has certainly caused us to change some food stations and delivery models, we continue our commitment to serving the Stetson community.

Our current hours are designed to ensure the appropriate time for cleaning and sanitizing protocol between meal services. As you know, our on-campus population has been reduced to help aid in physical distancing and reduce exposure. When less students occupy campus, we often have slightly reduced hours to meet the lower traffic need.

We hate that the pandemic has caused us to reduce some of our favorite and most popular options, including the Action station and Mongolian grill, leaving seven stations still in full operation. We designed our Fall program to ensure that lines would be faster as to reduce exposure to our team and our guests, and those stations required waiting while the food was cooked to order. We have implemented a plan at a few of our stations, to give our guests the option to take their meal to go.

In the Coffee Shop and Einstein’s Bros Bagels, we were fortunate that we did not have to reduce the options for meal exchange or general purchases. BYOB is our newest concept and very popular. Again, to reduce wait times and allow additional operating hours as requested by our students, we have changed their structure, to a mobile ordering only concept. For reference, those meal exchange menus and operating hours are available for viewing ondineoncampus.com/stetsonunder the "Menus and Hours" tab.

We are excited to announce that in order to help our community to physically distance and provide additional ways for them to receive meals, we have launched a mobile ordering app, calledBoost. This app allows students the option to place orders for all dining locations on campus and pick these up at their designated pickup stations. The app is set up to accept Hatterbucks, credit card transactions and meal exchanges purchases.

Overall, our plans for line control, hours reduction, and menu shifts have been with the best interest of our guests in mind. We are certainly open to changes, as the semester progresses, and we can move to additional tiers and beyond.If students haveany further questions or concerns, we are happy to set up a meeting with them to go over options. Please contact Taylor Mills at temills@stetson.edu.

How will I get food in isolation?

Please see the questions about meal deliveries under Isolation on this FAQ page.

Events

Have plans for Homecoming been discussed?

We have created a subgroup called Groups and Gatherings, which is working through plans right now.

What do we need to do if our student organization wants to hold meetings or events? 

Student Organizations must continue to submit their event or meeting requests through Engage to document their gatherings and use the Everbridge App for tracing. Because space is limited, groups should consider reserving in-person activities for small meetings and continuing to hold larger events (speakers, information sessions, etc.) virtually. Student organization leaders will receive an additional e-mail which will further detail the event submission process. Student organization, club and campus promotions through tabling are an integral part of Stetson’s culture. We encourage this practice throughout each tier with restrictions in place.

Virtual Events: All university and student organization sponsored events will need to utilize a virtual platform supported by Stetson’s IT Support. When utilizing a virtual platform, heightened security settings are recommended (i.e. passwords, waiting rooms, and limitations for on-screen sharing without permission). Visit the Groups and Gatherings webpage for more details.

Do you anticipate being able to hold on-campus (modified) programs and events in the fall?

To ensure the highest degree of community safety during the Virtual Tier and Tier One, we encourage the use of virtual platforms as the preferred approach for all non-academic endeavors, when possible. All essential non-academic meetings or groups scheduled by students, student organizations, staff, employee meetings, faculty casual gatherings, etc. will be limited to ten or fewer individuals. All current Stetson polices regarding physical distancing, face coverings and screening requirements must be followed. Food and alcoholic beverages will be prohibited during these events. These parameters apply to DeLand and College of Law sanctioned gatherings, whether on or off-campus. Athletic team specific activity limits can be found in the COVID-19 Resocialization of Sports Plan on the Stetson Athletics COVID-19 FAQ page.

Any reservations submitted to the University Calendar with event dates prior to Tier 2 or those planned to be held in off-calendar spaces (i.e. department conference rooms, CUB communal areas, outdoors,etc.) and exceed the capacity limit of ten will need to transition to a virtual experience, significantly reduce the number of attendees, postpone or cancel. Other than for regularly-scheduled academic classes, no classroom will be approved for group reservations unless coordinated with Facilities to ensure proper cleaning before and after use. For the safety of our community, no classroom should be used as an impromptu gathering space at any time.

For purposes of tracing, we will rely on the Everbridge App. All outside groups, camps, and clinics remain canceled, postponed or should be converted to a virtual experience. This includes athletic camps and clinics, music camps, programs organized through the Office of Continuing Education and Outreach, and facility rentals.

Everbridge App

What is the Everbridge Mobile Safety App?

Stetson University is using an application from Everbridge to provide an additional layer to its COVID-19 response plan. Everbridge provides the opportunity to send Stetson a Daily Wellness Check before you come to or move throughout campus. Your responses will remain confidential. The Everbridge app is another way of providing information to benefit the overall health of our community. If you cannot find quick answers to your questions below, check our Everbridge App page for more details.

Students, faculty and staff utilizing the Everbridge app will be required to complete a Daily Wellness Check prior to coming to or moving about campus each day. Only one Wellness Check is required each day.

How does the Everbridge Mobile Safety App work?

First, download the app through Google Play or Apple Store. After you download the app, search for Stetson and you will find "Stetson University." After you select "Stetson University," you will be able to login with your Stetson email credentials.

Step 1: Android and iPhone users: After you download the Everbridge app, search for Stetson and you will find "Stetson University." After you select "Stetson University," you will be able to login with your Stetson email credentials. Everbridge will provide you with an opportunity to send us a daily "Wellness Check" before you come to or move about campus. Android users must keep the Everbridge app open in the background.

Step 2: iPhone users only: After you have downloaded and opened the Everbridge app, download its companion Everbridge Contact Tracer app. Apple required this to be two separate apps, so users must follow this step to turn on the contact tracing function through Everbridge. After you download the Everbridge Contact Tracer app, select “Single Sign-On”. You will be prompted to enter the single sign-on key phrase which is “Stetson2020”. You will then be prompted to enter your Stetson email username and password. Select “OK” to enable Bluetooth. Apple users must keep the Contact Tracer app open in the background. To do this, open the app and swipe up to remove it from the screen. The app is now running in the background.

Everbridge will provide you with an opportunity to send us a daily "Wellness Check" before you come to or move about campus. Submit your Wellness Check on the app or through email. In response, you will get either a green screen or a red screen.

The green screen will have a message that reads "Thank you. You may visit the campus or move about the campus today. Please remember to complete a wellness check each day before you come to campus."

The red screen will read "Thank you. It appears a COVID-19 consultation is needed. Do not come to or move about the campus. Please contact Stetson Health Service at 386-822-8150 immediately. If it is after business hours, contact Public Safety on your campus."

Using the app, the green or red screen will be delivered approximately 1-3 minutes after you submit the Wellness Check.

When not using the app: If you submitted your Wellness Check via text, you will get a message informing whether you can or cannot come to or move about campus that day. If you used email, the green or red screen will be displayed. The response (green or red screen) will be delivered approximately 1-3 minutes after you submit the Wellness Check.

What if I forget to complete the Daily Wellness Check?

You will receive a reminder message each day to complete the Wellness Check. These reminder messages will be sent via the Everbridge app and email. The email will be identified as coming from Stetson University.

There will be wellness stations set up at various locations on campus, and you will be required to display your red or green screen to an attendant. If you did not complete the Wellness Check prior to coming to or moving about the campus, you will have an opportunity to complete it at the wellness station.

You will be required to show your green screen to members of faculty or staff upon request. Faculty members may also request to see your green screen prior to entering the classroom.

What if I don't receive my Daily Wellness Check reminder message?

The Everbridge app generates these daily reminder messages. If you do not receive one, please notify the Safer Campus Task Force at saferstetson@stetson.edu. We will address this issue and ensure your matter is appropriately handled with our vendor in a timely manner.

Do I have to keep opening the app when it sends me reminders?

Yes. The wake-up notifications are sent to have the user bring the app back up periodically which ensures it is refreshed and was not inadvertently closed. The timeframe for receiving these notifications can be programmed by going to the app’s settings. Most users set this timeframe to cover when they are on campus.

What happens if I select the incorrect option on the Everbridge app?

If you accidentally select "Yes" to the wellness questions, you will need to go to a Wellness Station to be cleared for the day. On the DeLand campus, you would go to the Wellness Station in the Rinker Welcome Center. In Gulfport, go to the Horseshoe, and on the Tampa campus go to the Public Safety desk.

Are there other uses for the Everbridge Mobile Safety App?

The application will also serve as the platform to provide students with educational videos relating to COVID-19 and our community expectations. In addition, it will augment Stetson’s positive-test reporting and contact-tracing efforts.

How does the app assist with contact tracing?

The application uses Bluetooth-Proximity (GPS data is not utilized) to record the close contacts you have had with other members of the community who are also utilizing the app. This is done by sharing a random key between the parties via the Bluetooth connection. No personally identifiable information is shared between the parties. These keys will remain within the app for 14 days. If you report that you have tested positive for COVID-19, the keys for those close contacts will be shared with health professionals so the parties may be notified of potential exposure and provided with their recommended next steps. If no positive case is reported, all digital key information is auto-deleted from your phone after 14 days.

As a student, how do I learn more about the Everbridge Mobile Safety App?

Students are asked to watch a Student Re-population Video that highlights various campus partners and many of the changes you will see on campus this fall. We ask that you take the time to watch this video so that you are informed and can do your part in helping keep our campus safe. To gain access to common spaces on campus, you will need to confirm that you watched the video through the Everbridge app. The video will take 40 minutes to watch. Always remember, your actions matter in helping prevent the spread of COVID-19!

Is Everbridge tracking my movements and whereabouts?

The Everbridge application does not track an individual's movements or whereabouts and there is no way for someone to get into the system to find out where someone is or has been. Stetson Health Service does not share personal data with Community Standards. However, in an effort to ease privacy concerns regarding this health and safety measure, Community Standards has offered amnesty for information received from the Everbridge or Everbridge Contract Tracer apps. If Community Standards receive information on a policy behavior infraction from other sources, Everbridge app information will not be examined or used against students.

Why are there two apps for Apple?

The Everbridge application was submitted to both Google and the Apple Store as a stand-alone application and was immediately accepted and posted for download by Google. The Apple Store required Everbridge to create a separate application for the contact tracing.

If I am a member of an athletic team and our phones are stored close to one another during practice, are we all going to have to isolate if one of those phone users tests positive?

No. The date and time of the close contact is recorded and the tracing staff can verify if the contact was related to an athletic training event that required phones to be stored in close proximity.

Facilities

How have classroom capacities been determined?

"The Risk Mitigation and The Classroom Experience" section in the Welcome Back to Campus Guide has great descriptions, including graphics that indicate how classrooms were reconfigured.

What are the classroom capacities for the different tiers?

Classrooms are not covered by state health restrictions and guidelines. However, Stetson has revised its classroom capacity dramatically downward to allow for safe distancing. See "The Risk Mitigation and The Classroom Experience" in the Welcome Back to Campus Guide.

Are academic classes required to follow the group limits?

State health restrictions and guidelines impact all areas of the campus, with the exception of classrooms. However, Stetson has revised its classroom capacity dramatically downward. See "The Risk Mitigation and The Classroom Experience" in the Welcome Back to Campus Guide.

Physical distancing requirements will significantly limit the classroom capacity for any classes supporting face-to-face instruction.

We will maintain a minimum of 6 feet of separation per person in classrooms, work areas and common spaces by physically moving/removing furniture, marking physical distance requirements with signage and/or covering equipment.

What kinds of cleaning techniques and technologies are be used in classrooms and heavily trafficked areas?

Detailed information is contained in the Welcome Back to Campus Guide under "The Risk Mitigation and The Classroom Experience."

The following is from our July 29 update, titled "Updates for international students, Community Standards and more," on the Safer Stetson, DeLand Campus – Community page:

Stetson uses Environmental Protection Agency (EPA)-approved cleaning solutions with label claims against the coronavirus. We are increasing the cleaning frequency of surfaces that are frequently touched by multiple people, such as tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets and sinks in all common areas, classrooms and labs.

The level and frequency of cleaning is increasing for all buildings. This includes more frequent cleaning of high-touch surfaces throughout the day, with a special focus on additional daily cleaning of residence hall common areas, community bathrooms and classrooms, and placing hand sanitizer stations at all building entrances, elevator lobbies, and frequently traveled corridors.

Additional special cleaning procedures are implemented in areas used by an individual who tested positive for COVID-19.

What practices are being put into place to combat both the spread on hard surfaces as well as airborne contamination?

See notes above and go to the Welcome Back to Campus Guide — "The See Risk Mitigation and The Classroom Experience" section. In addition, see our July 29 update, titled “Updates for international students, Community Standards and more” on the Safer Stetson, DeLand Campus – Community page.

From the Facility Air Quality information in the PDF:

For some years, Stetson has been installing UVGI light in the HVAC systems across Stetson’s campuses. Working with engineers, Facilities Management is taking additional steps to reduce the transmission of airborne pathogens through supplemental devices for classrooms and traditional dorm rooms. This proactive action by the university has increased the wellness of buildings and set a foundation to limit airborne transmission of pathogens. The air quality of all buildings will be increased by using higher efficiency HVAC filters and changing filters on a more frequent basis. In addition, the flow of outside air will be increased to exchange the air as much as reasonably possible. All occupied spaces will maintain HVAC system operation for maximum space occupancy. This allows for maximum fresh air supply, regardless of reduced occupancy or use.

How can I find out what cleaning and preventive practices are being implemented for my specific building?

There are no building-specific cleaning protocols. We are increasing the frequency of cleaning and disinfecting in all buildings. See question above about cleaning techniques.

What buildings will have the UV lights that were mentioned in the webinar?

For some years, Stetson has been installing UVGI light in the HVAC systems across Stetson’s campuses. Currently, we have UV lights in some of the following buildings’ HVAC systems: Administrative Services, Carson Hall, Chaudoin Hall, Conrad Hall, Dupont Library, Elizabeth Hall, Emily Hall, Gordis Hall, Hollis Center, Lynn Business Center, Nemec Hall, Presser Hall, Sage Hall, Sampson Hall, Smith Hall, Sorority and Fraternity Residential Halls and the Rinker Welcome Center Wilson Center.

How will reserving or renting classrooms and other rooms work?

We will use the same system as before — through the Dude Solutions Event Management system, but with reduced capacity across all rooms and additional requirements for cleaning before and after. For added capacity, the university will have an outdoor space, including a covered tent with seating, Wi-Fi and fans, on the President’s lawn that can be reserved.

Is there anything staff and faculty will be responsible for cleaning themselves?

According to the Return to Work document, under "Your Workspace":

Students, faculty and staff are encouraged to keep their personal items (e.g., cell phones, other electronics) and personal work and living spaces clean. Use disinfectant wipes to wipe down shared desks, lab equipment and other shared objects and surfaces before use. Building coordinators are asked to consolidate orders for masks and cleaning supplies from the university warehouse in DeLand.

Do not share items that are difficult to clean or disinfect. Adequate supplies and equipment are available to minimize sharing of high-touch materials to the extent possible (e.g., art supplies, lab equipment, computers) or are limited to use by one group of students at a time and cleaned and disinfected between use. Avoid sharing electronic devices, books, pens and other learning aids. Allow for at least 6 feet between workstations and coworkers.

Departmental microwaves, kitchens and refrigerators are restricted to employees in your direct area. Request that students do not use these items during this time. Avoid office gatherings, break rooms and unnecessary visitors in the workplace.

Where can we submit questions or concerns regarding facilities?

Questions and concerns may be submitted through the university's SchoolDude work order system.

Financial Aid/Tuition

Who should I contact if I have a financial need?

Please reach out via email to finaid@stetson.edu (or finaid@law.stetson.edu at the College of Law) to submit your questions or to schedule a phone appointment with one of the counselors. We look forward to working with your family.

If a student opts to wait until classes are back on campus, even if that is spring semester, will they still be eligible for their scholarships offered by the university when they decide to start?

A student’s financial aid is split evenly between fall and spring semesters. If you choose not to attend in the fall semester your spring semester aid will remain in place until you return.

Are there funds available to students who qualify under the CARES Act?

Yes, a COVID-19 Related Request for Financial Aid Review must be submitted with supporting documentation for our office to review and take into consideration. More information can be found on the CARES Act Award Information and financial planning’s COVID-19 FAQ pages.

Are there funds available to students who do not qualify for the CARES Act funds?

Yes, the Hatters Care (COVID-19) Emergency fund provides assistance for our students who do not qualify for CARES Act funds. A COVID-19 Related Request for Financial Aid Review must be submitted with supporting documentation for our office to review and take into consideration.

Is assistance available for international students?

Yes, a grant from the Jessie Ball DuPont Fund or the Hatters Care (COVID-19) Emergency funds when available. A COVID-19 Related Request for Financial Aid Review must be submitted with supporting documentation for our office to review and take into consideration.

Tuition

Is it appropriate to increase tuition 5% for the 2020-21 year given the current economic environment?

Undergraduate tuition has been set for the upcoming year at $49,140.

Will the Board of Trustees reconsider their October 2019 decision on tuition in light of the economic situation in the country right now?

The Board of Trustees is in conversation about tuition and will address costs in their June meeting. Stay tuned for information about costs during the summer.

If there is distance learning will there be a reduction in the financial responsibilities of the students?

If there is distance learning, the students would not be on campus and therefore would not have housing and meal costs for the semester. Please remember that professors are still providing coursework in distance learning and thus a change to tuition may not be made.

Health and Safety

For information about face covering, please see our Face Covering Policy.

Can faculty require all students to wear a face covering at all times in their individual classroom?

Please see our Face Coverings Policy.

What should a faculty member do if a student comes to class without a face covering and refuses to comply with Stetson’s Face Covering Policy?

The faculty member should ask the student to please wear a face covering and, if the student refuses to comply, the faculty member should ask the student to leave the class. If the student refuses to do so, contact either Public Safety or Community Standards (on the DeLand campus), and Public Safety or Student Life (at the College of Law).

Will students be able to eat and/or drink in classrooms, which would require them to lower their face coverings?

The Face Covering Policy does not change the current policy that allows for food and drink in the classroom but asks that removal of the face-covering to eat or drink anywhere on campus be limited. Under the Americans with Disabilities Act (ADA), there may be a need for a student to eat or drink during class time. If a faculty member is uncomfortable having students remove a face covering to eat or drink, the faculty member may implement a more restrictive policy. For example, the faculty member can ask students to leave the classroom if they need to eat. Students can limit removal of face coverings to when they sip a drink and then they should put their face coverings immediately back in place.

How does Stetson define close contact and community exposure?

  • Close Contact: Closer than six feet to a positive person for over 15 minutes, with or without facial covering.
    • Examples: Talking to someone right next to each other without a mask; sharing a cup of coffee.
    • You will be asked to self-quarantine for 14 days from an encounter with a positive person.
  • All other known exposure is considered Community Exposure.
    • You will be asked to continue to self-monitor and physical distance.

What is Stetson's overall mitigation strategy?

Our goal is to layer several measures to reduce risk of transmission without overwhelming the community with such measures. These risk-reduction efforts are most successful when done by all members of the community, and when used in combination. Our efforts to reduce risk of transmission will include some combination of: facial coverings, regular screening, testing, environmental restrictions (for example: one direction stairways), limited guests, altering the academic calendar and class schedules, limitations on group sizes and events, increased cleaning both by our facilities staff and by community members, regulating traffic in high exposure areas (Lynn Commons), a physical distancing policy, contact tracing, education and more. None of these things will work alone. We will continue to evaluate new options as they become available and are supported by research and organizations like the CDC.

What does Stetson do when someone is sick or exposed?

Please refer to our Health Response Protocol.

What is the threshold of cases on campus or in the DeLand area that would cause you to keep dorms open, but go to online learning?

We will not be setting a hard number of cases. We have learned that there are some factors that play into this decision which picking a hard number doesn’t allow for. For example: Are our cases mostly students, staff or faculty? Are the cases mostly residential students and are those students quarantining or isolating on campus? How is healthcare and testing time going locally? Are ICU beds available? What point in the semester is it? Are cases in the region and on campus going up or going down? Are our positives mostly asymptomatic from mass testing or is our population sick? What projections locally are our partners at the Department of Health giving? What are our current residential student numbers? How many isolation spaces are still available?

What happens if there is a COVID-19 positive individual in a classroom?

In line with Department of Health and CDC recommendations (including for K-12 environments), an entire classroom does not necessarily need to quarantine because someone tested positive for COVID-19. Extensive tracing would be done for a classroom environment if a participant was COVID-19 positive.

Who would need to quarantine if someone in a classroom-tested positive for COVID-19?

Through tracing, Stetson Health Service will contact individuals who were closer than 6 feet to the person testing positive. Extensive tracing would be done starting with the individual who is COVID-19 positive.

Personal Protection Equipment

Will students/faculty/staff be provided PPE or will we be responsible to bring our own if we're returning to campus?

Yes. All students, faculty and staff will be provided with, at minimum, one face covering. Additionally, all students, faculty and staff will receive one 8-oz. bottle of hand sanitizer and one ear protector. Members of the community may also provide their own additional face coverings or sanitizers to supplement what is being provided to everyone.

Will wearing masks all the time be the expected norm? Will masks be worn in classrooms?

Please see our Face Coverings Policy.

Can faculty require all students to wear a face covering at all times in their individual classroom?

Please see our Face Coverings Policy.

Are face shields being considered?

Yes. Face shields are being considered for faculty and have been ordered for the positions defined as high- and medium-risk exposure by OSHA. Currently, they have not arrived on campus.

Will Stetson provide face shields for faculty who teach courses that require students to be able to see their face, such as interpersonal communication or language classes for pronunciation?

Yes, any faculty or staff member can request a face shield by contacting their Building Coordinator. Some Building Coordinators have already picked up the Personal Protection Equipment items for their area and were given washable masks for faculty and staff. If a faculty or staff member prefers a face shield instead of a mask, then the Building Coordinator can trade the unused mask for a face shield.

Are you also requiring visitors to wear face coverings?

Visitors are required to wear masks or face coverings on all Stetson University campuses, including all indoor and outdoor spaces. Because of health and safety concerns, visitor access is limited based on Stetson's established Tiers protocols.

Is there a list of places on campus slated to receive plexiglass?

Locations for plexiglass are currently being determined based on safety guidelines and once the locations have been finalized, a list of the locations will be provided.

Testing/Screening

How will returning students, faculty and staff be screened for COVID-19? How often?

All returning students, staff and employees will be testing during the university's gateway testing event in early January and through the semester based on established protocols.

Will there be COVID-19 testing for all students, faculty and staff? How often will people be tested?

We are working on a plan for this now through a subgroup on Testing and Screening.

Will there be temperature stations?

We are working on a plan for this now through a subgroup on Testing and Screening.

Other Questions

What is Stetson's isolation/quarantine plan for students who live on campus? Off campus?

There is a plan for quarantine in place. The full plan is available on our website.

Will there be a document/agreement that the students, faculty and staff have to sign to make sure they are fully aware of and follow Stetson-specific COVID-19 guidelines?

A Guide to Returning to On-Campus Work has been developed for faculty and staff who will be required to sign a form acknowledging that they have read it and agree to abide by it. Students will be required to watch a video about being at Stetson in a COVID-19 world. We are working on the process for tracking this completion now.

Is there a trigger point of the number of COVID-19 cases on campus that would cause Stetson to change its procedures?

Stetson will continue to follow guidance from the federal, state, and local government and health care agencies, and to monitor the progression of cases, and may modify procedures to respond to changes during the semester.

Is the school installing more hand sanitizer stations around campus?

Sanitizer for everyone! It's all over the place on our campuses.

Are there plans to make sure that students who are self-isolating are not alone on campus?

Yes, we have plans in place to serve these students, which can include delivering food safely to students, offering our Student Counseling Services via virtual delivery, and the ability to participate in virtual sessions with classmates and study groups.

Human Resources/Returning to Work

Personnel/Salary Reductions

Should staff expect any reduction in compensation/benefits? Can you provide more information on what the university is considering so we can plan accordingly?

The Budget Priorities Working Group is evaluating all possible reductions.

What happened with the March discussions of a hiring freeze? How much in budget (personnel) liabilities have we added since mid-March?

Position vacancies are currently evaluated and when possible, the hiring has been delayed.

Working Remotely

What considerations are being given to long-term remote work for those who are able to perform job duties in this manner or who may be nervous to return to work at this time?

As a residential university, long-term remote work is not contemplated. As Stetson moves between tiers, some remote work adjustments may be approved to ensure physical distancing within offices. All arrangements must be pre-approved by the employee’s supervisor, dean or associate dean, or vice-president.

Will faculty be given the opportunity to provide their preferences for either on-campus, online or hybrid teaching for the Spring 2021 semester (based on our individual physical/health concerns)?

As with the fall semester, faculty will work with their dean’s to determine the proper teaching modality.

Phased-in Return to Campus

What is the plan for if an employee is in a higher-risk group due to a medical condition, or is a primary caretaker for someone in a higher-risk group?

Employees who have been instructed to return to work on campus and have concerns about doing so due to a medical condition that places them in a higher-risk group or those who wish to seek ADA Reasonable Accommodations related to the return to on-campus work, should contact the director of Human Resources for their primary campus for more information.

How are we balancing the interest of those who are caretakers and may be unable to return to campus because of their parental or care-taker responsibilities at home?

Employees who are primary caregivers to dependents and family members affected by COVID should work with their vice president, athletic director, dean or department head and/or Human Resources to address their situations while still maintaining university services.

Does Human Resources have an expedited process to document expanded or redefined job duties during this season? I am thinking about people who are covering for another position that is unfilled or may have temporary duties related to mitigating the virus spread?

If job responsibilities have changed significantly, supervisors should contact HR for a position review.

In February/March 2020, Stetson instructed employees not to bring their children to campus. Will that continue?

At this time, employees are not permitted to bring their children into campus buildings.

International Students

My I-20 was signed before February 2020. Should I request a signature?

Yes. Everyone who has an I-20 with a signature on the travel page (second page) that is older than February 1, 2020 needs to get a new signature before leaving the US. If you have already left, reach out to your Designated School Official (DSO) today.

If I leave the United States, do I have to return within the next 5 months or else my visa will expire?

As of March 23, 2020, Immigration and Customs Enforcement temporarily waived the five month limit that an international student can be away from the US for students who remain in active status in SEVIS and in good standing.

I am worried my visa will expire before the COVID-19 virus has passed and the borders reopen worldwide. Has USCIS and Homeland Security made any adjustments to the way that will be handled?

As of this time (April 8, 2020) there have been no changes in deadlines and expiration dates as associated with visas. Throughout the pandemic, the National Association of Foreign Student Advisers (NAFSA) has been actively advocating for reasonable accommodations appropriate to the situation. If your visa expires contact your DSO.

How will I keep in compliance if I am not attending classes?

If you are taking classes online you will be attending classes, just in a different way. Do not allow yourself to fall behind. Your teachers are responsible for helping you learn how to use the learning management systems they have set up for their instruction. Be sure you understand. Ask questions about using the assigned formats.

What else should I take care of before I leave the United States?

We will soon (before January 2021) send a tracking form to help you keep your SEVIS record in compliance. SEVIS is the U.S. Student and Exchange Visitor Information System. We use the tracking form to report your physical address and other data required by the U.S. Citizenship & Immigration Services. As an F-1 international student, UCSIS must have updated records of your address throughout your study experience. Please watch your Stetson email for the form.

Do I have to fill out the tracking form if I am staying in the area?

Yes.

What do I do if I switch addresses before Stetson allows us to return?

Please alert your DSO that you are moving so your record can be updated. Again, it is required that we have the correct address on your SEVIS record.

My visa is expiring soon but I have applied for OPT. Can I work on OPT if it is approved on an expired visa?

Yes. The visa allows entry into the country. The I-20 keeps your record up to date while you are here and allows USCIS to track you. As long as you do not cross an international border, your passport is valid, and you keep your SEVIS record up to date, you can use your OPT to work. Please work with your DSO to keep your I-20 updated.

What do I do if I am witness to or I am subjected to discriminatory actions or comments?

Please share your experience with the Dean of Students, Lynn Schoenberg, at lschoenb@stetson.edu. Our intent is to be very clear. There is no place at Stetson University for discriminatory behavior.

Can I come to the WORLD Center if I need help?

WORLD is primarily working remotely and meeting with students via Zoom and Microsoft Teams, but staff is available in-person on an as-needed basis. Please contact world@stetson.edu if you require an in-person meeting. Otherwise, staff from WORLD are all working online from 8:00 am - 4:30 pm, Monday-Friday (except for university holidays) to assist you and answer your questions.

How can I get help from someone at WORLD?

You have several options. You can call the WORLD Center at 386-822-8165 during the hours of 8:00 a.m.-4:30 p.m. Monday-Friday, or you can send any one of us an email or make an appointment via Calendly.

How can I get advising for next semester while we are affected by the school's limited in-person support?

You can reach out to your faculty advisor, you can make an appointment with one of the WORLD Staff, or Academic Advising will provide supplemental support to our Stetson community virtually. Our Academic Advising website includes helpful content and resources for faculty, current students and prospective students. For specific inquiries you can reach us directly by contacting academic.advising@stetson.edu or the Academic Success department main line (ext. 7345). 

Can DSOs electronically send signed Forms I-20 to students instead of physically mailing the forms?

Yes, due to COVID-19, DSOs may electronically send Forms I-20 to student email addresses listed in SEVIS. In the case of a minor student, the email address may belong to their parent or legal guardian. Schools do not need to request permission from SEVP or report their plans to electronically send Forms I-20 as part of their COVID-19 procedural changes.

I want to sign up for OPT starting this summer but I am not in the US. Can I apply from my home?

No. At this time, USCIS has not changed any of the laws impacting OPT. We anticipate there may be changes as we get closer to graduation but as of now you must be in the US to apply for OPT.

Can students apply for a visa to enter the United States for a hybrid program of study with online components beyond the limitations at 8 CFR 214.2(f)(6)(i)(G)?

Whether an individual is eligible to apply for an F or M visa is a decision that must be made by the U.S. Department of State and is not made by SEVP. However, per the March 2020 guidance, nonimmigrant students seeking to enroll in a program of study that includes in-person and online components beyond the limitations at 8 CFR 214.2(f)(6)(i)(G), are able to maintain F-1 or M-1 nonimmigrant status if pursuing such programs during the fall 2020 school term. Nonimmigrant students in New or Initial status after March 9 will not be able to enter the United States to enroll in a U.S. school as a nonimmigrant student for the fall term to pursue a full course of study that is 100 percent online.

Can students continue to remain in the United States if they are engaged in a fully online program of study?

Per the March 2020 guidance, yes, continuing nonimmigrant students may remain in the United States to engage in full course of study online if they have not otherwise violated the terms of their nonimmigrant status. If a student violates other U.S. laws or regulations, they could potentially be subject to removal. Unfortunately, new international students are not eligible to engage in a fully online program of study.

Will F and M students be able to return to the United States if they are continuing their studies outside of the country as a result of COVID-19?

Students who continue to make normal progress in their course of study remain eligible for admission into the United States. However, because of the changing array of travel restrictions, students should refer to their local embassy’s website through the U.S. Department of State for any updates about visa issuance. Also, DHS and the Center for Disease Control and Prevention’s (CDC) websites provide information about current travel restrictions to the United States.

If students remain in the United States due to COVID-19 and their passport expires, what do they need to do to renew it?

Students in this situation should contact their country’s embassy or consulate to identify options for passport extension or renewal. If students decide to depart the United States, they will not be eligible to apply for admission until they renew their passport.

Where can I find guidance distributed by SEVP in response to COVID-19?

All COVID-19 guidance for SEVP stakeholders is located at ICE.gov/Coronavirus. Stakeholders should regularly visit this page for the latest guidance and frequently asked questions from SEVP. Additionally, SEVP regularly shares updates and resources from government partners—including the Department of State and CDC.

How does international travel impact my quarantine or isolation requirements?

New travel restrictions from the White House and Centers for Disease Control and Prevention to mitigate the spread of COVID-19 may affect Stetson students returning from international travel. Beginning on Jan. 26, a CDC-issued order requires all air passengers arriving to the United States from a foreign country to get tested no more than 3 days before their flight departs and to present the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. The new guidance also recommends that travelers get tested 3-5 days after travel and stay home or otherwise self-quarantine for at least 7 days after traveleven if the traveler has a negative test result. If the test result is positive, Stetson policy requires test results and any potential symptoms must be reported at www.stetson.edu/reportit. Community members with a positive test result will need to isolate for 10 days from the positive test date or the onset of symptoms. They must be 24 hours fever and major respiratory symptom free to end isolation. If the traveler opts not to test 3-5 days after travel, they should quarantine for 10 days after travel. For the latest travel guidance, consult the CDC website. Visit the White House website to read the entire Executive Order.

Isolation

When should someone isolate?

Based on the current guidelines from the Department of Health, members of the Stetson community should isolate:

  • If they had "close contact" with someone who is COVID-19 positive, 10-day isolation without testing or 7 day if negative PCR test result (testing must be done on day 6 or later) if close contact occurred. Close contact is defined by the CDC as being within 6 feet of someone for 15 minutes or more (cumulative).
  • For 10 days from the onset of sick symptoms matching our criteria. (See Health Response Protocol)
  • For 10 days from the date of a COVID-19 test if they receive a positive test result.
  • After return from travel to an area that requires isolation by Florida Department of Health guidance.

Changes to CDC and DOH quarantine protocol:

The CDC and Florida DOH have modified quarantine for the following group: asymptomatic close contact exposure. Quarantine for this group is now:

  • 10 days from exposure; or
  • 7 days from exposure with a negative PCR test result (testing on day 6 or later).

Isolation for COVID positive individuals remains at 10 days from positive test or onset of symptoms. You must be 24 hour fever and major respiratory symptom free to end isolation.

Stetson uses several ways to determine whether or not someone should isolate after a positive COVID-19 case is detected. The Everbridge app (see the Everbridge app section above) available for mobile phones is just one of the ways Stetson is working to keep you and the community safe and healthy.

What happens if I test positive at Gateway Testing for the Spring 2021 semester?

Stetson will support all students who test positive at Gateway Testing as they support students throughout the year for the isolation process. Residential students who cannot go home for their isolation period will be assisted with an appropriate space for isolating including meal delivery (even if they don’t have a meal plan). All students will connect with a Tracer staff member, receive medical referrals if needed, obtain faculty/supervisor notification, receive assistance with being cleared, and receive periodic check-ins by staff to see how they are doing and determine if resources are needed. We highly encourage you to pack your belongings and vehicle in a way that would allow you to move into isolation quickly without having to unpack all of your belongings. Specific guidance on isolation and suggested items to bring can be found below.

What should students be prepared to have in isolation?

At all times students should have enough personal items in their room for 14 days. Please have the ability to pack quickly what you would need for isolation. Don’t forget a thermometer, toiletries, medication, clothes, towels, sheets, electronics, chargers, water and books.

Below you will find two COVID-19 Student Isolation Guides tailored to support resident and commuter experiences. These guides are intended to be resources, providing information that supports you from the start of your isolation period through your clearance to your regular activities. Please know that our staff is here to provide continual support along the way.

These guides and more can be found on Safer Stetson's Healthy Hatters webpage.

Who can get isolation meal deliveries?

Stetson Dining Services is working with Public Safety and other campus volunteers to provide meal delivery to on-campus students who have been isolated. They are also providing delivery for students who have been relocated to surrounding hotels. Once you have been asked by the university to isolate, you will receive a form to provide general information. In this form, there will be an option to receive meal delivery. Students who choose to self-isolate, but have not been directed to by the university, will not be included in meal delivery at this time.

What about students who have a meal plan but do not live on campus?

Students who live off-campus will not receive delivery from Stetson Dining, but may email Taylor Mills (temills@stetson.edu) to have a liaison utilize their meal plan for meal pick-ups. Taylor will need to be notified if you decide to utilize this method for on-campus dining.

What is the meal delivery process?

Stetson Dining is working diligently with Stetson Health Service, Residential Living and Learning, and the Dean of Students to make this process as efficient as possible. Meal deliveries must be requested when given the information to isolate. Students with meal plans will be covered by their plan, and students without a meal plan will be covered by the university at this time. The meal delivery process works as follows:

  • Meal delivery has been scheduled to begin to all campus locations in isolation, starting at noon each day. Stetson Dining Services is relying on volunteers and Public Safety to help with the deliveries, so our delivery window is 12-2 p.m. each day.
  • Meals will be left at the door, with a knock. If you would like them to go in a particular container, please provide that outside of your door each day.
  • Volunteers will not wait for the isolated individual to come to the door, to ensure they are able to quickly move through deliveries, so please be aware that someone may be knocking in that window.
  • To ensure prompt delivery, Stetson Dining is currently providing a "hot" meal from Mainline or G8 menu in the Lynn Commons, a Jack and Olive product for dinner and breakfast for the following morning all in one drop. Please let Stetson Dining know if you do not have access to a refrigerator during this time.

Who do I contact with questions or concerns about meal delivery?

Stetson Dining is dedicated to making your experience great. Please do not hesitate to reach out to Stetson Dining Services directly for any feedback or concerns about meal delivery, dietary needs or restrictions, or general information.

If you have not received your meal and it is after 2 p.m., please call Dining Services immediately with your name and current room information at 386-822-8780. If it is Saturday or Sunday, a manager may not be in the office, so please contact the on-call team so they can reach out to management.

If you have received the incorrect meal – i.e., your meal did not accommodate your dietary needs or restrictions – please contact Stetson Dining Services immediately with your name and room information at 386-822-8780. If it is Saturday or Sunday, a manager may not be in the office, so please contact the on-call team so they can reach out to management.

General Feedback: If you have a general comment or concern, please do not hesitate to email Taylor Mills at temills@stetson.edu. She will be able to assist you and find a resolution for you promptly. You may also use the Text2Solve number 386-456-3103 or social media messaging to get your feedback to us.

Can I travel while in isolation?

Isolation and Travel Plans: The Florida Department of Health stance is that individuals driving alone to reach a destination may do so if they are fever free and without major respiratory symptoms. Contact with others during this travel must be avoided and a facial covering worn. Travel by airplane is strongly discouraged.

Stetson’s expectation is that our community members follow the guidance from the Department of Health and are travel mindful. In addition, be mindful of travel restrictions in states you are driving to or through. Some states require a negative COVID test within a specific time period before entering the state. Others strictly prohibit a positive person from traveling into the state. Based on our values as an intuition, please consider the impact on others of your actions around holiday travel. Students who break these guidelines will receive an administrative warning from Community Standards.

Where do I live if I stay on-campus in isolation during the Winter Break?

Isolation housing options for residential students, including meal delivery, will continue as needed throughout the winter break with no extra fees. Residential students needing to stay late or through the winter break for any reason, including isolation, should submit the Late Stay & Winter Break Housing Application 2020 as soon as possible. See specific travel and quarantine guidance available from the CDC.

How does international travel impact my quarantine or isolation requirements?

New travel restrictions from the White House and Centers for Disease Control and Prevention to mitigate the spread of COVID-19 may affect Stetson students returning from international travel. Beginning on Jan. 26, a CDC-issued order requires all air passengers arriving to the United States from a foreign country to get tested no more than 3 days before their flight departs and to present the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. The new guidance also recommends that travelers get tested 3-5 days after travel and stay home or otherwise self-quarantine for at least 7 days after traveleven if the traveler has a negative test result. If the test result is positive, Stetson policy requires test results and any potential symptoms must be reported at www.stetson.edu/reportit. Community members with a positive test result will need to isolate for 10 days from the positive test date or the onset of symptoms. They must be 24 hours fever and major respiratory symptom free to end isolation. If the traveler opts not to test 3-5 days after travel, they should quarantine for 10 days after travel. For the latest travel guidance, consult the CDC website. Visit the White House website to read the entire Executive Order.

Residential Living/Move-In Day

(For information pertaining to the College of Law campus in Gulfport, contact Residential Life at housing@law.stetson.edu.)

Will the change to one person per bedroom be for the Fall 2021 semester as well?

No, Residential Living and Learning worked with the Safer Campus Task Force to assess fall opportunities so Stetson residential halls, apartments, and catalyst houses will return to double occupancy in the fall. In a “normal” year, the DeLand campus is the residential home to 2,054 students, and we expect that number to be close to 2,000 in fall 2021. In addition we will return to the three-year residential requirement.

We believe we are able to do this for a few reasons.

  • The availability of the vaccine has been increasing and in Florida 18 year-olds are able to get vaccinated under state guidelines as of April 5, 2021.
  • We know so much more about how to mitigate the impact of COVID-19 after a full year of tracking and managing testing, cleaning, self-isolation and quarantine.
  • Our students and community have been outstanding and have worked hard to keep the entire community safe and healthy.

Unless circumstances change significantly, students will not be required to have a roommate or relocate from these buildings if they do not choose to do so.

What do I do in order to live on-campus this Fall?

You should log-in to Housing Central and submit the Housing Application – 2021-22 as soon as possible.

What if I lived off-campus during the Spring 2021 term and would like to continue to do so?

Students currently required to live on-campus because of the University Residency Requirement must submit the Residency Exemption Request – 2021-22 on Housing Central as soon as possible. Having lived off-campus for the 2020-21 academic year because of COVID-19, does not automatically qualify you to live off-campus for next year.

If I live on-campus this fall and something happens related to the pandemic, what is the refund schedule?

Residential Living & Learning and Dining Services follows the university tuition refund schedule outlined in the bulleting for all withdrawals from the university with no adjustments for closures due to hurricane evacuations or other events. Although exceptions were made during the 2020-21 academic year with a broader refund schedule, the university tuition refund schedule will be used as normal for the 2021-22 academic year.

What will Fall 2021 move-in look like?

We expect for check-in to be by appointment only and to be over multiple days in conjunction with mandatory COVID19 gateway testing. Appointment time sign-up will be available online in late summer. There will be limitations on the number of individuals (2) helping a student move-in to the residential buildings at any one time. Parents and Families may be required to go through a screening process and encouraged to minimize the time spent in residential buildings.

What happens if there are more students who want to live on-campus for the Fall 2021 semester than there are rooms available?

At this time, we expect to be able to house students on-campus without the need for prioritization or a waitlist. If the number of students that apply for housing for spring is greater than the number of available room, a waitlist will be created for all students that we are not able to immediately house.

Could housing close during the Fall 2021 semester?

Of course we cannot make guarantees, but in none of the possible situations do we foresee Stetson closing all housing during the spring semesters based on our experience and what we know now.. Stetson did not fully close at any point during the 20-21 academic year we maintained residential housing, classroom availability, educational experiences and select student services throughout the Safer-at-Home, government-mandated period. Should a second Safer-at-Home mandate be ordered, we anticipate a similar approach to prioritizing students’ needs and a continuation of their educational progress during that time.

What if I am concerned about the air quality in the residence halls?

For some years, Stetson has been installing UVGI light in the HVAC systems in the residence halls with air handlers. Working with engineers, Facilities Management is taking additional steps to reduce the transmission of airborne pathogens through supplemental devices for designated shared bedrooms in traditional residence halls. This proactive action by the university has increased the wellness of buildings and set a foundation to limit airborne transmission of pathogens. Additionally, the university installed air purification units in shared bedrooms in residence halls across campus.

The air quality of all buildings will be increased through the use of high-efficiency HVAC filters and changing filters on a more frequent basis. In addition, the flow of outside air will be increased to exchange the air as much as reasonably possible. All occupied spaces will maintain HVAC system operation for maximum space occupancy. This allows for maximum fresh air supply, regardless of reduced occupancy or use.

What is the guest and visitor policy for the Fall 2021 term?

The guest and visitor policy follows the tiers that have been shared which allows more freedom and flexibility as the prevalence and risk of COVID-19 increases or decreases. Tiers protocols determine current guest and visitor limits if any.

  • Tier 1: No Stetson guests or non-Stetson visitors in residence halls or apartments. Move-in and Move-out assistance will be limited to 2 people who must go through a screening process.
  • Tier 2: No non-Stetson visitors in residence halls or apartments. Only 1 Stetson guest in the room or apartment at any time (Face coverings required by all present.) No overnight Stetson guests. Move-in and Move-out assistance will be limited to 2 people who must go through a screening process.
  • Tier 3: Only 1 guest or visitor in a room at any time (Face coverings required by all present). No overnight Stetson guests or overnight non-Stetson visitors.

What is being done in residence halls with community bathrooms?

Our professional facilities management personnel will be performing daily scheduled cleaning, sanitizing and disinfecting of community restrooms daily and additional sanitization in line with our COVID protocols. .

Who cleans the private or suite-style bathroom?

Students will still be responsible for maintaining a clean-living environment within their room, suite, or apartment, including the cleaning and sanitization of the bathroom. Students are responsible to provide their own cleaning supplies and toilet paper in these locations.

Are microwaves and mini-fridges included in rooms, or should we bring our own?

Most students will bring their own mini-fridge and microwave for their room. Although every residence hall has a full-size community kitchen, those are not sufficient for daily use for all residents.

Will it be safe to live in the residence halls for the Fall 2021 term?

We believe deeply in the educational benefits of a residential education and are making significant adjustments to the residential environment to create a safer living and learning environment within the range of CDC guidelines and recommendations on community-living environments. Although we have preventative measures in place to reduce the spread of COVID-19 and other illnesses, Stetson University cannot guarantee that residents will not become exposed to COVID-19. There is—and has always been—an elevated risk of contracting any contagious illness simply due to the dense population in some types of residential facilities. Residing in a residential environment with other students as roommates, suitemates, or neighbors may create a risk of exposure to COVID-19 by the nature of the congregate community and requires active and ongoing participation of residents to reduce risks to you and your fellow Hatters.

Do I have to move out at Winter Break?

Residence halls are scheduled to close and students expected to depart on or before noon (12:00 p.m.) on Saturday, December 11th, after finals. Students do not have to move their belongings out of the residence halls or apartments for Winter Break if they are returning for the Spring 2022 semester. Residential students needing to stay late or through the winter break for any reason, should submit the Late Stay & Winter Break Housing Application 2021 when that becomes available in November.

Will there be any changes in amenities in the residence halls?

Fall planning is underway at this time and we expect to continue to use the Tiers system throughout the Fall semester, but it is too early to determine in which Tier we will begin and the transition timeline. Community lounges and study rooms may be reduced occupancy or closed for part of the Fall 2021 semester based on the current Tiers protocols in place. Some recreation equipment and games may be unavailable for shared use. Additional limitations may be made for all or part of the fall semester.

What will happen if I or my roommate has signs of COVID-19 or tests positive?

If a student is unable to go home to isolate, we are prepared to move on-campus students to an isolated space with their own sleeping space and bathroom as needed, likely a hotel. This includes moving roommates/suitemates if needed. Students may have to move immediately and without assistance in order to limit exposure. They can choose to leave some of their belongings in their former spaces. In some cases, the student may be able to go home, but the Florida Department of Health will provide guidance if that is possible. There is no housing or dining cost to residential students for these moves. The full protocol is available on the Safer Stetson website's policies and procedures page.

Will there be any housing options for winter break?

We do anticipate that the option of winter break housing will continue to be available as in years past for students who need to stay through. There is a reduced rate fee ($580) for students to stay through the break in residence halls. Typically, the dining commons is not open during that time.

I am part of a team or group that normally moves in early, is that still happening for Fall 2021?

Fall planning is underway at this time. The coach or group leader will be communicating with you about arrival dates and timeframe. If early arrivals occur, check-in will be coordinated with Gateway testing.

Student Employment

The Student Employment Program looks forward to continuing its mission of providing a best practice employment program where students grow in their career and academic pursuits through mentorship and experience as they actively contribute to the University. In an effort to promote physical distancing, most spring student employment positions will continue to be completed in a virtual environment, mirroring the fall experience. For those roles that cannot be completed virtually (Hollis Center, Library, Hand Art Center, Safer Stetson Champions, etc.), there will be position specific protocols for safety and mandatory bi-weekly testing for those students working in roles considered high-contact.

If students are interested in applying for student employment positions, we encourage them to review openings on HatterJobs and apply to the job-specific instructions. As of December 1st, there are 20 positions posted for Spring Employment. Additionally, if the student plans to work in the spring and has never worked before, they will need to bring their original I-9 acceptable document(s) with them to campus. This might include a passport, social security card, and/or a visa. The Student Employment team is committed to supporting students, please reach out to studentemployment@stetson.edu with any questions you may have.

What does student employment look like for the Spring 2021 semester? Is it going to be in person or online?

In an effort to promote physical distancing, most spring student employment positions will continue to be completed in a virtual environment, mirroring the fall experience. For the roles that cannot be completed virtually (Hollis Center, Library, Hand Art Center, Safer Stetson Champions, etc.), there will be position specific protocols for safety and mandatory bi-weekly testing for those students working in roles considered high-contact.

Will student employees be required to complete Gateway Testing?

All student employees, regardless of their work environment, are REQUIRED to have completed Gateway Testing prior to their first work shift after January 14th if the student falls into one of the categories:

  • An employee (including student employee) coming to campus at any point during the semester
  • Undergraduate and graduate students enrolled in face-to-face or hybrid classes
  • On-campus residents
  • Undergraduate commuters living within 45 miles of campus

If a student would like to request an exemption or testing accommodation they should submit the Exemption Request Form and follow the response instructions provided by the Screening and Testing Subgroup prior to working their first shift.

Students cannot work after January 14, 2021, unless they can provide documentation to their supervisor from Safer Stetson in the form of testing completion or exemption approval. Students requesting an exemption are encouraged to submit their Exemption Request Form as soon as possible so their employment is not delayed as a result of this requirement.

Additionally, after January 9th, all on-site employees should complete gateway testing prior to first work shift, unless approved for on-site work during winter break. In these instances, gateway testing should be completed as soon as possible.

How do I find a job?

As of December 1st, we have more than 20 opportunities posted on HatterJobs! View our student employment website for helpful directions.

How do I know I know if the posted job is on-site or virtual?

You may contact the hiring supervisor directly to ask.

Do I have to be federal work-study eligible to find a job?

No, you do not. Any student eligible to work in the United States is eligible to work at Stetson.

How many hours a week do student employees work?

This depends on the position, although most position average 8-10 hours per week.

Can athletes be student employees?

Absolutely! Students will need to work with their coach and student employment supervisor to create a work schedule that works for everyone.

What skills are required for a student employee?

Each position requires different skills, but all positions offer the opportunity for students to LevelUp their skill sets!

What is the current new hire process?

The new hire process, including I-9 and W-4 completion is now virtual. The process includes Microsoft Form submission with all necessary documents and a follow-up Teams video call with a Student Manager to validate the identification documents. Students will receive direct communication regarding the process upon hiring form (EPAF) submission by supervisor.

What if I need help filling out hiring forms or any other student employment forms?

Please reach out to studentemployment@stetson.edu with any questions you may have. Due to safety protocol, Student Employment Team members are working virtually and inquiries will be responded to within two business days, but likely sooner throughout the semester. (There may be an additional delay during break periods due to limited staffing.)

How will my supervisor know when I am working?

A “check in” and “check out” process is important. Students and supervisors will need to determine the best way to communicate work hours. Some may choose to create a Microsoft Team, while others may use e-mail or text.

Can students work if they test positive for COVID-19 or are in isolation?

If students are feeling ill and unable to complete their work, they should not work. Since this virus impacts people differently, students can work virtually if they feel well enough to do so. If student position is an on-site role, supervisors are asked to identify virtual work as possible. Student employees are not eligible for paid sick time. If a student runs into any issues, he or she should email studentemployment@stetson.edu.

What services is the Student Employment Office offering?

Our virtual office is open daily 10 a.m.-2 p.m. Students can schedule virtual appointments by emailing studentemployment@stetson.edu.

My position was approved for on-campus work. What is the safety plan?

Each position approved to work on-site has developed a detailed safety plan to make on-site work as safe as possible for student employees. Students should reach out to their individual student employment supervisor for this detailed plan.

What forms do students need to complete?

Students will need to complete one or more of the following forms:

For additional general Student Employment Information, please visit our website.

Student Life and Belonging

A Place for You: Being an Engaged Hatter

Whether it is your first year or your last at Stetson, how we make connections look different during times of COVID. And we Hatters know, Hatters are adaptable and resilient. So put on your mask, grab your laptop/tablet, and bring your comfy camping chair because our Hatter Pride is still here, and it lives within each one of you.

This summer, offices across the campus have been thinking outside of the box to develop experiences and personal connections that help allow Stetson to feel like the home away from home it always has been. Even in a predominantly virtual environment, our goal is to help every student find their place & people at Stetson. Whether it be through your residential community, a club or student organization, your favorite Greek letter organization, this year will be filled with a diversity of events and experiences that will engage you in the way you desire. In small groups or virtually – Stetson is not short on options.

Campus Life & Student Success champions community, well-being, learning and success through your journey at Stetson. And to help get you started, below we have provided answers to your frequently asked questions as a way to kick start your Fall 2020 semester.

Where do I go to learn about what is happening on campus in person or virtually?

There are two main locations to learn what is happening on the DeLand Campus: Engage & the university’s Events Calendar.

Check out Engage! Engage has a tab at the top, “Events,” with a listing of all upcoming events. Try narrowing down by themes or perks to find something that interests you. Another great place to learn the happenings of campus both in person and virtually is by visiting the DeLand Campus Events Calendar. Additionally, you can search to find specific types of events, cultural credits available in any given week and even set reminders for events that go into your calendar.

I am worried I am not going to find my people at Stetson. Is there someone or a program to help?

Get one-on-one support from a staff member or peer to explore the many student organizations and involvement opportunities here at Stetson University. Register for a Leadership Engagement Coaching session at ULEAD and you will have a virtual coaching session with a student or staff member to help you find out about the many involvement opportunities and how to start your involvement in these many groups.

What is the best way to meet people who are different than me?

You’ll find that you share many things in common with Hatters from all walks of life and in return you will also see how unique we all are. Start by finding people with similar interests as you. Maybe its attending Uncouth Hour and sharing some of your recent spoken word or attending Mock Trial with other Hatters who aspire to serve in the judicial system one day. Be open minded. You can join an activity to experience something you have never done before.

When you find people who are interesting, ask them questions so they can share with you from their own perspective. Be a good listener. Be kind. Be genuinely you. These relationships regardless of how long or short can enrich our lives but can also be challenging to the ways we do things and sometimes our personal values. Which is the value of connecting with people who are different than you.

What is the Cultural Credit Program?

Hatters join Stetson University's intellectual and creative life outside the classroom by participating in at least three approved cultural events for each semester of enrollment at the university. These events may include lectures by distinguished visitors, musical performances, plays, and art shows. Hatters are required to complete 24 cultural credit programs to qualify for graduation.

Will cultural credit programs and events be offered virtually and in person this academic year? Yes, cultural credits will be offered both virtually and in person. For more information, please refer to Cultural Credit.

I’m a commuter. Are there places I can go to hang out on campus between classes?

Hatters, whether commuter or hybrid, can take advantage of the CUB (Carlton Student Union Building). The Student Lounge will remain open, with the exception of one amenity item being checked out at a time (i.e., the billiard board, air hockey, or darts will not be used simultaneously). The billiard board will be restricted to two users. We will remain to have the indoor hammocks accessible to students. But hanging out is not limited to the CUB, Hatters can also take advantage of the Hollis Center, Commuter Labs, and the Prayer and Meditation rooms. During your down time there are many things you can do to keep yourself occupied.

Use Wellness and Recreation at the Hollis Center.
  • Workout, participate in free group exercise classes (many are online) or relax in the lounge.

Schedule your Work Shifts

  • Employers on campus are flexible and help build connections
  • Practice Spiritual Wellness
  • Prayer and Meditation Rooms in Griffith Hall

Take advantage of the Carlton Union Building (CUB)

  • Indoor Hammocks
  • Air Hockey Table
  • Pool Table
  • Relaxation Room (coming in Fall 2020)
  • Collaborate with other classmates on projects

Attend Cultural Credit Events

Study Spots

  • CUB Collaboratorium (located in the Carlton Union Building 2nd floor- North wing)
  • duPont-Ball Library
  • Outside on Campus (tents have been set up for outdoor studying and socializing)

Computer Labs

  • duPont-Ball Library
    • The library is open with capacity currently limited to 50 people. Library closing times are currently 8 p.m. Sunday-Thursday, and 6 p.m. on Fridays and Saturdays, and subject to change. Chairs have been spread out and removed to allow for adequate distancing from both study spaces and computer spaces. The 24/7 area of the library (ground floor, north side) will be accessible by swipe card entry through the Nemec Courtyard, with computer access and printer/scanner available for use.
  • Elizabeth Hall Room 205 is available Tuesdays and Thursdays during normal business hours, and after 12 p.m. on Fridays.
  • Sage Hall computer lab is open to students, no time restrictions. Capacity is 6 people.
  • Davis Hall Room 101 is available for students to do their class assignments Monday through Thursday, 9 a.m. – 9 p.m. and Friday from 9 a.m. - 5 p.m. (unless a class is in session or the lab is reserved for other meetings). Capacity is 10 people.
  • Flagler Hall Room 311 is available Mondays, Wednesdays and Fridays from 1-11 p.m. Capacity is 6 people.
  • Lynn Business Center (Ground Floor)

What can I expect from the relationship with my RA this year?

Your RA will be a resource for you! They will be knowledgeable of opportunities happening on campus for you to take advantage of. They will work to help you feel welcome and safe in your community. Your RA will be available in both physical and virtual ways and will make you aware of when these times are. You can expect at Stetson to have deep conversations with your Resident Assistant. These conversations are designed to tackle talking about your community connections, how you are adjusting, how classes are going and even designed to be a place to provide mentoring and guidance to help you navigate the university in a way that is best for you. No matter where you are in your Stetson journey, your RA’s goal is to be there where you need them.

How can I make friends in my residence hall and physical distance?

There will be events and programs that you can take advantage inside and outside of your community while adhering to physical distancing. We encourage you to participate in the group chat for your community because this will be a great way to meet people and engage. Taking your lawn chair, hammock or blanket to spread out, outside is a great way to meet people, just make sure you are adhering to physical distancing policies.

I want to work on campus, where do I go to apply for a job on campus?

The Student Employment Program looks forward to continuing its mission of providing a best practice employment program where Hatters grow in their career and academic pursuits through mentorship and experience as they actively contribute to the university.

Guidance for the Spring 2021 term will be available soon. To promote physical distancing, most fall student employment positions were completed in a virtual environment and this may continue, in part, during the first few weeks of the Spring 2021 term. However, as the university progresses through the Tiers protocols we hope to move to a more traditional work environment for student employees based on each students assigned duties.

For those roles that cannot be completed virtually (Hollis Center, Library, Hand Art Center, etc.), position-specific protocols are in place for safety. If you are interested in applying for student employment positions, we encourage you to review openings on HatterJobs and apply to the job-specific instructions.

If you plan to work in the spring and have never worked before, you will need to bring your original I-9 acceptable document(s) with you to campus (copies cannot be accepted per federal policy). This might include a passport, social security card, and/or a visa.

Current student employees should reach out to his or her individual work supervisor for details about their positions. If a student position is an on-site position and the student is no longer comfortable in that role, the Student Employment team will work with them to find a solution. They should e-mail studentemployment@stetson.edu.

The Student Employment team is committed to supporting students. Please reach out to studentemployment@stetson.edu with any questions you may have. 

Where can I go to find resources for community service in the area?

You can view all community service opportunities through Stetson’s online volunteer management platform, Give Pulse. We are working with our local non-profit organizations to provide virtual volunteer opportunities in the Fall 2020.

Will I be able to participate in multicultural student organizations this year?

Yes! The Office of Diversity and Inclusion and the Multicultural Student Council will promote opportunities to sign-up for cultural clubs as well as participating in diversity and inclusion events on campus. Many different styles of events will be offered. For Example: Cultural Netflix Party. Students will have an opportunity to register and participate in virtual Movie and Chat Night to win a late-night dinner delivery and t-shirt(s). Some movies or series may include: Dear White People, Discloser, blackAF, On My Block, Hostiles, Immigration Nation or Freshman Year, etc. Check out our Instagram pages: Instagram @stetsonodi and @mscstetson, and website: Stetson Office of Diversity and Inclusion.

I am interested in participating in a faith-based group or events, what opportunities are there this year?

Stetson has several active religious student organizations that host events regularly. Learn more about organizations and events by visiting Engage. Also, whether you consider yourself religious or not, the Chaplains are great to talk to for advice and guidance.

How do I find virtual, on-campus or local interfaith services (places for worship)?

Many communities are currently offering virtual services. Visit Engage for information on services offered by on-campus organizations. To learn about off-campus offerings, contact a university chaplain or any member of the Religious and Spiritual Life staff.

Where can I pray on campus?

Stetson University has an Interfaith Prayer and Meditation Room in Griffith Hall. Located just down the hall from the prayer room are two single-stall, gender neutral restrooms with wash stations. This space is available to students 24 hours a day, 7 days a week. Due to the size of the prayer room, only one person may access the room at a time. A Stetson ID is required to access the building.

You can read more about the Interfaith Prayer and Meditation Room.

Will Fraternity and Sorority recruitment occur in this Fall semester? What are the requirements for getting involved with Fraternity and Sorority Involvement?

Yes, recruitment will still be taking place this fall for fraternities and sororities. However, recruitment will be looking a little different since it will all be virtual. We will provide more information on how virtual recruitment will work closer to the recruitment dates.

To go through fraternity or sorority recruitment students will have to sign up. (For fraternity recruitment, select Stetson University IFC. For sorority recruitment click Stetson University Panhellenic).

If you have more questions, please contact Renee DuBois at rdubois@stetson.edu.

Tell me more about what Clubs and Organizations will look like.

Whether you are a new student who is looking for a club to join, or a returning student who cannot wait to reconnect with your community, student organizations are still active! These student-run groups are always a great opportunity to make friends, supplement learning and find a support network. Finding a club to join is easy through Engage. All active organizations are listed and can be searched based on your interests, ranging from culture and identity to health and wellness to service and justice. The annual Involvement Fair will take place Wednesday, Aug. 26. This showcase provides a sneak peek into many of the clubs and organizations Stetson has to offer. This year the event will be virtual, and additional details will be released soon. There are many virtual platforms as allowing both small and large groups of people to connect with their communities. It’s time to start getting creative; your members are depending on you! Questions? Reach out to members of the Student Development & Campus Vibrancy team at vibrancy@stetson.edu.

What are the requirements for joining a club/organization?

Most student organizations don’t have any requirements for membership! There are some exceptions including social Greek organizations, honor societies, club sports, and some professional societies. A formal recruitment process exists for those where interested students can learn more about any requirements.

How do I find the organization that is right for me? How do I contact a student organization once I find one?

Engage is the best resource to check out all student organizations. Click on the “Organizations” tab at the top and then select a category to narrow down something that might interest you. Each organization page will have a “Join” button and “Contact” button to learn more.

How do I start a new student organization?

The opportunity to apply for a new organization opens once per semester. Email vibrancy@stetson.edu to get started! There will be an information session to cover the process, an application and a presentation.

I’d like to get involved in Student Government. How can I learn more about joining?

The Student Government Association is the representative body for each undergraduate student enrolled at Stetson University. Our goals include consistently informing and leading our constituency, as well as executing necessary changes in the Stetson Community. Join SGA to leave your mark on campus and help better the lives of Stetson students for years to come. Keep an eye out for information about elections and how to become a senate representative. For more information email us at sga@stetson.edu.

I see Stetson has a student-run magazine, The Reporter. How do I get involved or submit an article?

The Reporter is only one element of the Hatter Network, which is your Student Media headquarters. We are always accepting applications for those interested in being staff or regular contributors to Touchstone, WHAT Radio, and the Reporter, we are also open to outside contributions from students, staff, faculty, and administration! You can submit your work if you are interested in writing for The Reporter.

If you would like to see your own work in a future issue of The Reporter or on our website, please contact:

If you are looking to be a guest on a radio show or to have your own show, please contact:

If you would like to see your work in next year’s Touchstone or to be a part of our Ampersand feature, please contact:

For any general inquiries, email us at hatternetwork@gmail.com.

I am interested in studying abroad in the future, where do I go for information?

WORLD is happy to help you find the right program for you! Feel free to email studyabroad@stetson.edu or visit our website for more information and to schedule an appointment with a Peer Advisor or a member of the WORLD staff. WORLD is also open for walk-in office hours Tuesdays and Thursdays from 10 a.m.- 2 p.m.

What will the Hollis Center and Wellness & Recreation have for people who want to stay active this year?

Your wellness is key, and we have many ways you can continue to meet your wellness goals both in person and virtually. We understand how important recreation and engaging in healthy behaviors are for your physical and mental health. We will continue to offer ways for you to stay active indoors and outdoors, regardless of your location, while also practicing appropriate physical distancing. During the fall semester Intramural Sports will include primarily eSports (FIFA20 for PS4 and XBOX 360) and skills-based competitions such as Arrow Tag, Kan Jam, Table Tennis and much more. Registration information can be found on IMLeagues. Students can connect with Club Sports by reaching out to the Club President and expressing interest. While in Tier 1, clubs will be focused on recruiting, teambuilding, planning and training.

How do I get involved (or stay involved) in Sport Programs (Intramural and Club Sports)?

During the fall semester Intramural Sports will include primarily eSports (FIFA20 for PS4 and XBOX 360) and skills-based competitions such as Arrow Tag, Kan Jam, Table Tennis and much more. Registration information can be found on IMLeagues. Students can connect with Club Sports by reaching out to the Club President and expressing interest. While in Tier 1, clubs will be focused on recruiting, team-building, planning and training.

How will you encourage healthy habits and personal and social responsibility?

The Wellness Educators for Life-long Learning Team are Stetson’s premier peer education group, educating students on healthy lifestyles and strong decision-making skills. Through fun, interactive, and educational programs the WELL Team shares critical information and tools that lead to a successful college experience. Follow @thewellteam on Instagram to learn more.

Wellness and Recreation

When will the Hollis Center be open?

The DeLand campus will start Spring 2021 in Tier 1 and will stay in Tier 1 for the first 14 days from the first day of academic classes (Jan. 14). We expect to transition to Tier 2 on the 15th day (Jan. 28). After meeting established safety and health criteria, The Hollis Center and other facility operations will operate consistent with Stetson's existing Tiers document.

The Hollis Center is expected to open for student and employee use in Tier 1. It will be open in the following increments throughout the day based on the specific tier guidance. Outdoor recreation facilities are normally open and available for usage during daylight hours, while following safety protocols set by the university.

  • Monday-Friday
    • 8 a.m. - 11 a.m.
    • 11 a.m. - 1 p.m. (face coverings required)
    • 4-9 p.m.
  • Saturdays and Sundays
    • Closed

What Hollis Center facilities will be open and available?

During Tier 1 the weight and cardio rooms will be available for 50-minute timeslots via registration utilizing our departmental app (SU W&R) to promote physical distancing. Locker rooms will be open for bathroom use only. As Stetson transitions to a hirer tiers and it is safe to do so, more Hollis Center facilities will be available, with higher space capacities, and less restrictions. Virtual Wellness and Recreation programming continues to be offered including workouts of the week, fitness incentives, group exercise classes, health huts, eSports and more. Visit the Wellness and Recreation website for more information.

Tell me more about safety protocols.

EPA-registered disinfectant wipes will be used following the manufacturer’s instruction throughout the facility. A 45-minute workout timeslot allows for 15-minute cleaning sessions on equipment and commonly used surfaces by trained staff. By limiting hours, capacity, and facilities in Tier 1 we will be able to encourage and manage university policies to provide the safest workout environment for students and employees. Face coverings will be required during the mid-day workout to protect high risk individuals and allow for more inclusive participation in indoor workouts. Face coverings are still highly recommended and encouraged during the afternoon and evening timeslots. Staff members will be required to wear face coverings during all shift times and gloves during selective high-risk activities (i.e., cleaning, any potential person contact, etc.). Community members are asked to only bring essential belongings with them to the facility (i.e., Stetson ID, wallet/purse, keys, etc.). Small day use lockers will be available for these essential items.

How do I register for a workout timeslot in the Hollis Center?

  • Download the Wellness and Recreations app, “Stetson University W&R,” and create your profile. Available for iOS and Android.
  • You can register for 50-minute workout timeslots up to 24 hours in advance through the app.
  • On the home page, select “See Full Schedule” and select your workout date/time.
  • When you arrive, say your name at the front desk and our member service attendant will mark you there.
  • Registration will be held for 10 minutes after your scheduled workout time. If you are going to miss a workout or arrive more than 10 minutes late, we encourage you to cancel your registration.

How do I get involved (or stay involved) in Sport Programs (Intramural and Club Sports)?

During the fall semester Intramural Sports will include primarily eSports (FIFA20 for PS4 and XBOX 360) and skills-based competitions such as Arrow Tag, Kan Jam, Table Tennis and much more. Registration information can be found on IMLeagues. Students can connect with Club Sports by reaching out to the Club President and expressing interest. While in Tier 1, clubs will be focused on recruiting, teambuilding, planning and training.

Will group exercise classes be offered?

Wellness and Recreation is committed to providing group instruction. In Tier 1 we will offer recorded group exercise classes on our website taught by Stetson and Non-Affiliated Instructors.

How will you encourage healthy habits and personal and social responsibility?

The Wellness Educators for Life-long Learning Team are Stetson’s premier peer education group, educating students on healthy lifestyles and strong decision-making skills. Through fun, interactive, and educational programs the WELL Team shares critical information and tools that lead to a successful college experience. Follow @thewellteam on Instagram to learn more.

I need more information.

The Wellness and Recreation Department is dedicated to providing extensive information and updates on our website. If you don’t find what you are looking for or have more specific/individualized questions please contact Director of Wellness and Recreation Colleen Vanderlip at cvanderlip@stetson.edu or 386-738-6680.

How do I access the Hollis Center?

You will need to complete an electronic Wellness & Recreation Hollis Center Liability Waiver and Informed Consent Document. If you are not 18 years old, you and your parent/guardian must physically sign a paper version and email it to wellnessandrec@stetson.edu. Once complete, your Stetson ID will be activated and you will be able to enter the Hollis Center during your pre-registered workout timeslot with your Stetson ID and a "green" self-screening result on the Everbridge app.

Additional Questions

How is Stetson planning to handle crowding in the dining hall?

We have a detailed plan for dining which will be shared with the community soon. We will be cutting down tables/chairs in Lynn Commons and not allowing dine-in options in the Hatrack (BYOB and Einstein Brothers). We will not allow anyone besides students to eat in the Lynn Commons. Everything will be served by staff who are masked and wearing gloves. We are investing in more outside seating and are considering meal periods. A plan for dining at the College of Law is being considered.

Will students be able to use the gym on campus?

We are hopeful that we can open the gyms but there will be various restrictions in place for safety.

Will indicators be placed on entrances and exits of buildings and classrooms to reduce congestion and maintain physical distancing as people move in and out?

A subgroup has worked on campus signage to provide direction around the campus, and primarily for hallways and stairwells. Classrooms have not been designated with the same in-and-out signage because the doors are not in constant use, but a faculty member can set a policy for an individual class. Class schedules have been designed to allow sufficient time for cleaning in between classes, so students should not be exiting one class while the next set of students enters the classroom. The question of maintaining safe physical distancing when entering and exiting buildings will be sent to the Safer Campus Task Force for further review.

How is the political climate near the university now given all the recent riots?

An extremely beautiful, peaceful protest was held in DeLand and we were so proud of students, faculty, staff and the residents of DeLand for how well-executed and safe the protests were for all involved.

Will parents be able to attend on-campus performances (for example, vocal and orchestra)?

School of Music Concert Recordings and Livestreaming will be posted online throughout the Fall 2020 semester. In-person audiences for School of Music and College of Arts & Sciences events and performances are permitted beginning in Tier 2. Audiences of 30 or less are permitted for School of Music and College of Arts & Sciences events and performances. Audiences can be comprised of 10 pre-approved & screened family members and 20 screened campus community members. Family members must be screened at a Wellness Station.

How do we set up a visit and campus parking?

Please call 386-822-7100. Since we have to cap our visitors due to CDC/Florida DOH regulations, we won't accept walk-ins. For College of Law visits, please contact lawadmit@law.stetson.edu or 877-LAW-STET.

I am participating in an off-campus internship, externship, field experience, practicum or clinical in the fall semester. Have there been any changes to those programs?

An important part of Stetson’s overall educational experience is student participation in experiential learning activities (e.g., internships, externships, field experiences, practicums, clinicals) at off-campus sites. For the Fall 2020 and Spring 2021 semesters, in all cases where it is possible, these experiences should either be completed virtually or take place on campus.

Special consideration will be given to students enrolled in off-campus educational programs needed to fulfill major, minor, graduation and/or licensure requirements. For these situations, students will be allowed to participate in an off-campus program if the learning objectives of the program cannot be met through alternative means and the program cannot be postponed to a future semester.

If a student does participate in an off-campus program this fall or spring, the following requirements must be adhered to:

  • Contact the point person (see list below) for your respective program as soon as possible if you are not comfortable participating in an off-campus educational program, especially if needed for major, minor, graduation or licensure requirements. You should ask your department if there are alternative virtual or on-campus experiences to satisfy the requirement. If no alternative arrangements can be made, students should consider how this decision will impact their timeline to graduation and/or licensure. Students should meet with their faculty adviser to review and update their timeline to graduation plan.
  • Be aware of safety and health guidelines regarding COVID-19 provided by Centers for Disease Control (CDC) and Florida Department of Health.
  • Follow all Stetson requirements as outlined on the Polices section of the Safer Stetson site, such as wearing face coverings, physical distancing and proper hygiene practices. Students should also follow any additional safety protocols deemed necessary by their host sites. See Off-Campus Educational Programs page on Safer Stetson site for continuing guidance and updates regarding safety protocols at off-campus sites.
  • Review and sign a COVID-19 “Acknowledgement of Risk Form” before participating in an off-campus educational program. Forms should be returned to your program point person.
  • Report any safety concerns about your host site immediately by emailing the point person for your respective program and/or through the COVID-19 “Report a Concern” form.
  • Follow Stetson’s Health Response Protocol if you come into direct or indirect contact with an individual(s) at your host site that tests positive for COVID-19.
  • Participate in Stetson-sponsored free COVID-19 PCR nasal swab testing on your respective campus (DeLand or Gulfport) at regular intervals throughout the semester. If students are unable to participate in testing for any reason, including the need to get tested off-campus, they must request an exemption in advance of each testing date through the Safer Stetson site.
  • Exceptions may be granted for students to participate in off-campus educational programs that are not required for major, minor, graduation, or licensure requirements if approved by the point person for your program, director of risk management, and respective academic dean. As part of this process, an evaluation will be made regarding how much contact students will have with the campus community based on such factors as where students are living and the delivery method of their classes.

Visit the Off-Campus Educational Programs webpage for more details.

Point Person(s) Per Off-Campus Educational Program

Off-Campus Educational Program Point Person(s):

Undergraduate For-Credit Internships * Required for Communication & Media Studies, Journalism, Aquatic & Marine Biology, Public Management and Human Resources

Non-Credit Internships for SOBA ELR

Undergraduate Education Field Experiences & Internships

Graduate Education Internships

Center for Community Engagement

Graduate Counselor Education Practicums and Internships

College of Law Externships and Clinicals

Music Education Field Experiences and Internships

Will you be holding sorority/fraternity recruitment?

Yes. Both will be very different, utilizing virtual options and restrictions to group sizes. Our Greek Advisor has been in contact with our Greek student leaders on this.

How can I prevent infection with coronavirus?

The CDC considers the virus, as with all new versions of a virus, a serious public health threat. Nonetheless, the agency considers the immediate risk to the American public to be low at this time. There is currently no vaccine to prevent COVID-19 infection. The best way to prevent infection is to avoid being exposed to this virus. However, as a reminder, the Centers for Disease Control and Prevention (CDC) always recommends everyday actions to help prevent the spread of respiratory viruses, including

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.

What are the symptoms of the coronavirus?

Symptoms can include a fever, cough and difficulty breathing – similar to what you may feel with influenza or a bad cold. The incubation period (how soon the symptoms appear from the time of first exposure) for these types of viruses is typically 2-14 days.

Where can I find additional information about the coronavirus?

For additional information about coronavirus, including signs and symptoms, transmission and risk of exposure, what to do if you are exhibiting symptoms and updates please refer to the Health Information page on this website.

You can also view our COVID-19-related FAQ Archive.