The bad guys have come up with another way to trick you! Now, they’re using services like Dropbox, Google Drive, and other file-hosting sites for their evil attacks. Cybercriminals are adding malicious files to these sites, then using the website’s file-sharing services to send you an invite to log in and open or click on the infected file. Unlike some phishing attempts, these invites look legitimate because they are. The invites actually come from the file-sharing site and are identical to normal invites.

So what can you look out for?

1. An email inviting you to open a shared file that you did not ask for.
2. Emails that require you to log in to a site to see something important. Do not log into websites by clicking on links in emails.

Remember to never click on links in emails that you did not expect or did not ask for. If you need to log into a file-sharing site like Dropbox, enter the address in your browser or use a bookmark that you’ve already set for yourself. 

Think before you click!

If you have questions or concerns, please contact I.T. at support@stetson.edu or 386-822-7217.

–Office of Information Technology

You are cordially invited to:

The Dedication and Ribbon-cutting Ceremony
celebrating the renovation of the Carlton Union Building

Friday, Jan. 18
Noon – 12:30 p.m.: Dedication and Ribbon-cutting
12:30 – 1 p.m.: Open House and Tours
Front Steps, Carlton Union Building

Electronic 2018 W-2 Forms Will Be Available Online on My.Stetson.edu on Jan. 23, 2019.

Stetson University employees may elect to receive their W-2 statement online through the My.Stetson.edu. Stetson University is required by the IRS to furnish all employees with a Form W-2 for each calendar year. The Form W-2 details the employee’s compensation and tax withholding amounts for the year. In the past, employees have received paper copies of their Form W-2. Complete instructions for the Form W-2 are available on the IRS website at http://www.irs.gov/pub/irs-pdf/iw2w3.pdf.

NOTE: Electronic W-2s for 2018 will be available as of Jan. 23, 2019. For security reasons, we cannot fax or email W-2s. Paper W-2s will be available for pick up in the University Payroll Office with proper identification beginning Jan. 25, 2019, until Jan. 28, 2019, at 4 p.m. Afterward, they will be mailed via the U.S. Postal Service.

Benefits of Receiving Form W-2 Electronically

• Online delivery provides access to the W-2 statement earlier than the traditional mail process;

• Online delivery eliminates the chance that the W-2 statement will get lost, misdirected or delayed during delivery or misplaced after the employee receives it;

• Access is available at the same secure website at which an employee can access wage information. Employees can receive W-2 statements even while traveling or on assignment away from their home address;

• Employees can retrieve their W-2 statements at any time of day and on weekends;

• Employees can print multiple copies at their own convenience;

• Employees are contributing to cost savings (forms, printing and postage expense) for the university.

Disclosure Notices An employee who consents to receiving his/her W-2 Form electronically will not receive a paper copy of the W-2. If an employee does not consent, he/she will continue to receive a paper copy of the W-2. An employee who chooses to receive his/her W-2 form electronically can also receive a paper copy of the W-2 by completing the W-2 replacement form. To request the form, email payroll@stetson.edu. Request for a paper copy does not withdraw the employee’s consent for electronic delivery of future W-2 forms. An employee who chooses to receive his/her W-2 Form electronically can change his/her mind and withdraw consent to electronic delivery at any time. An employee’s withdrawal of consent will be effective on the date received (for 2018 W-2, the deadline is Friday, Jan. 18, 2019, by 4:30 p.m.). If consent is withdrawn, it will only be effective for those W-2 forms not yet issued. Consent may also be withdrawn by sending an email or in writing to the following: Stetson University Attn: Payroll Department 421 N. Woodland Blvd., Unit 8318, DeLand, FL 32723 386-822-7021 E-mail: payroll@stetson.edu

*Note: Consent cannot be withdrawn by fax or telephone. To withdraw consent through the mail, allow 5 days from the date of postmark for consent withdrawal to become effective.

Employees are also required to inform the HR Department promptly of any personal address or status changes.

Employees will promptly be notified if any Payroll Department contact information changes.

Access to your electronic W-2 Form ceases upon termination of employment. Payroll will mail Form W-2 to the address on record of these employees who separate from the university.

Active employees can access their electronic W-2 Form each year.

All employees should be aware that the W-2 Form, even when provided electronically, should be attached to their annual tax return, usually the Form 1040. If the W-2 is provided electronically, the employee should print enough W-2 copies and attach them to his/her respective tax return documents.

The My.Stetson.edu website, and the employee’s W-2, may be accessed by any computer that provides login access to employees.

Electronic W-2 forms, beginning with the year of hire, will be available through My.Stetson.edu for printing/reprinting purposes.

W-2 correction (only if needed): If your original W-2 was issued electronically or paper:  A corrected W-2 Form (W-2C) will be sent to you through U.S. Mail.

How to Consent/Access Your W-2 Form

The process for requesting the electronic version is quick and easy. Just follow these steps:

Consent:

• Log on to Banner Web for Employee Self-Service

• Select Employee;

• Select Tax Forms;

• Select the Electronic W-2 Consent option;

• Read the W-2 Agreement;

• Check the Consent to Receive W-2 Electronically box;

• Click on the Submit button.

• You will receive an email confirmation to your preferred campus email address indicating you have consented to receive your W-2 form electronically.

The process to view and print the electronic version is simple. Just follow these steps:

Access and Print Electronic W-2:

• Log on to Banner Web for Employee Self-Service 

• Select Employee;

• Select Tax Forms;

• Select W-2 Wage and Tax Statement;

• Select the appropriate year you would like to view (2018);

• Employer or Institution will default to Stetson University.

• Click on the Display button. Do not submit this copy with your returns.*

• Click the “Printable W-2” button – a print preview of the W-2 form is displayed.

* To print a copy of the IRS formatted W-2, click on the Print button on the bottom left side of your screen. This will display your W-2 in the official IRS format. Print this form using your usual print process to be submitted to the IRS with your tax return.

IMPORTANT REMINDER: These documents contain your Social Security number, which you will want to protect to help prevent identity theft. Employees are advised to NOT leave their computer screen unattended when viewing W-2 forms. Also, be sure to retrieve the printed copy promptly if routed to a network printer shared by others.

For additional information, contact the Payroll Office at payroll@stetson.edu or (386) 822-7703.

The U.S. Air Force is offering Stetson students the opportunity to earn their private pilot’s license at no cost if they enroll in the Air Force ROTC program – with no commitment to serve in the military.

Air Force Capt. Daniel Q. Speir said the deadline is Monday, Jan. 21, for students to email him and express an interest in the AFROTC “You Can Fly” program, which provides the civilian ground and flight training needed to earn a private pilot’s license at no cost.

In exchange, students must enroll in the two courses needed in the first year of ROTC, Air Force 101 and Air Force 102, along with participating in four hours of fitness training and marching per week.

Read More on Stetson Today

Did you know Stetson has a Gospel and Cultural Choir? We are students who are passionate about singing and community, and we invite you to join us! All levels are welcome.

We rehearse every Sunday from 2:30-4:30 p.m. in Allen Hall.

Check us out!
We will perform during the CUB Ribbon-Cutting Ceremony
Friday, Jan. 18 | CUB Steps at noon

For more information, contact Kala Diltz at kdiltz@stetson.edu.

On Monday, Jan. 21, Martin Luther King Day, the duPont-Ball Library hours are 5 p.m. to 2 a.m.

Regular spring hours resume on Tuesday, Jan. 22.

Stetson’s Information Technology Department would like to remind you that the University has partnered with Blackboard Support Services to provide 24/7 support across all campuses for general technology as well as Blackboard-related requests.

In a seamless transition, all Helpdesk calls received after normal business hours will be automatically referred to the Blackboard Helpdesk for resolution. The Stetson Helpdesk will follow up the next business day on issues requiring further attention. Note that email and web-based support inquiries will continue to be addressed during normal business hours.

In the spirit of the University’s One Stetson commitment and to accommodate the need to increase support hours, IT has reached across all campuses to enhance our services. Our latest endeavor is to cross-train the Helpdesk staff (including our new Bb partners) in the unique needs of each campus, enabling all staff members to assist users from any of our campuses while respecting their individual needs.

We will bring you up to date on these and other IT initiatives as they progress.

Join the National Title IX conversation!
Sexual Harassment – Sexual Assault – Intimate Partner Violence. 
What do you think about the recently proposed Title IX regulations?
The new regulations will impact how schools address reports regarding Sexual Harassment, Sexual Assault, Sex- or Gender-based Discrimination, Intimate Partner Violence, Stalking and Sexual Exploitation. Let the U.S. Department of Education hear Your Voice during the current Notice and Comment period! Learn more and submit your comments by January 28, 2019!

You are cordially invited to:

The Dedication and Ribbon-cutting Ceremony
celebrating the renovation of the Carlton Union Building

Friday, Jan. 18
Noon – 12:30 p.m.: Dedication and Ribbon-cutting
12:30 – 1 p.m.: Open House and Tours
Front Steps, Carlton Union Building

Join WORLD, the Center for Community Engagement, and Career and Professional Development for the Spring Global Citizenship Fair in Palm Court on Thursday, Jan. 17, from 1 – 3 p.m. Connect with partners from Volusia County and around the globe to learn about upcoming volunteer, internship, and study abroad opportunities. Faculty members will also be available to talk about their exciting study abroad programs for summer 2019. Cultural Credit available!

The final Internship Orientation for Spring 2019 is happening this Friday, Jan. 18, from Noon – 1 p.m. in LBC 123.  All students who have registered (or plan to register) for an internship course for Spring 2019 are required to attend an Internship Orientation session in order to finalize internship course registration. Please contact the Assistant Director of Internships, Christine Arias, with any questions/concerns: csarias@stetson.edu.

The Hollis Center will have special hours during MLK Weekend. The hours are listed below. Contact wellnessandrec@stetson.edu with any questions.

Jan. 19 – 21: 11 a.m. – 1 p.m.

The Office of Religious and Spiritual Life will continue our Big Words series beginning Thursday, Jan. 17, with Big Words: EAT. Chef Hari Pulapaka joins us to create this event, which we are doing in conjunction with Baptist Collegiate Fellowship (BCF). The event will be in Allen Hall, where BCF holds its regular Thursday dinners, at 6:30 p.m. 

Big Words presents an interfaith perspective on a concept or value important to different religious and spiritual traditions. Food is, of course, essential to life; it also serves as a powerful symbol for the way our religious and contemplative practices nurture our spiritual lives.  

Hari Pulapaka, Ph.D., will guide the cooking for Big Words: EAT, as well as lead a discussion of spirituality and food. Besides being a professor of mathematics at Stetson, Dr. Pulapaka is also Chef Pulapaka—he is the acclaimed, award-winning chef and owner of Cress Restaurant in downtown DeLand. 

Cultural Credit approval is pending. Check for updates.

For more information on Big Words, visit the Stetson University Chaplains’ Blog: https://blog.stetson.edu/chaplain/

Come meet Stetson Public Safety staff members as they table in front of the CUB on Thursday, Jan. 17, 11 a.m.-noon.

During the One-Hour with Public Safety, the staff will be available to talk to students, faculty and staff who have questions or concerns. Students also can register their bikes for free. This service allows Public Safety to store students’ contact information along with the make, model, color and serial number of their bike in case it is lost or stolen.

Stop by our table Thursday in the courtyard outside the CUB. For more information, please call Public Safety at 386-822-7300.

Come celebrate the rich and diverse realm of Hispanic cultures through readings of Spanish language poetry. If you would like to read a poem, whether it’s your own or that of another poet, please send the text, along with an English translation, to dixieblake@gmail.com. Or just come and savor the words. Tuesday, Jan. 29, from 7-8:30 p.m. in the Rinker Auditorium of the Lynn Business Center. Cultural credit available. Free and open to the public.

Students, Faculty and Staff,

This is a reminder that ticketing starts on Monday, Jan. 21. Please stop by Public Safety to pick up your new parking decal. You must present your Stetson ID and can stop by anytime, 24/7, at the Office of Public Safety at 405 N. Amelia Ave.

How to Register Vehicles

All vehicles operated on campus by students, faculty and staff must be registered with the Office of Public Safety within five days after being brought on campus. This includes full-time, part-time, day, evening, summer and commuting students, and full-time and part-time faculty and staff. Vehicles include, but are not limited to automobiles, vans, trucks, motorcycles and mopeds.

Registration of a vehicle on campus does not guarantee a parking space but permits the registrant to park in authorized parking areas when space is available.

The following requirements must be met:

1. The vehicle must be owned or leased by you or a member of your immediate family.
2. A completed vehicle registration form must be submitted at the time the permit is received. The make, model, year, license tag number, state and applicant’s driver’s license are required to register vehicles with the university.
3. You must provide your Student ID.

Steps to Register a Vehicle

1. Complete the registration form for either STUDENT or FACULTY/STAFF.
2. Print the form and bring it, with the required documentation as specified above, to the Office of Public Safety at 405 N. Amelia Ave.
3. The Office of Public Safety will issue your parking permit(s) after verifying that the form is complete and correct.

Vehicle Registration Fees

Students
Vehicle registration fees are $100.00 for students.

Student parking permits are valid for one year and expire on August 15. All parking fees/fines are attached to each individual person’s account and must be paid at the Office of Student Accounts in Elizabeth Hall. Residential students who change halls during the academic year must obtain a new parking permit if they change zones. In this case, there is no charge for a new permit.

Faculty and Staff

There is no charge for faculty and staff parking permits. Faculty and staff parking permits are valid for two years and expire on August 1.

Replacement Parking Permits

Additional or replacement parking permits are available for a fee of $1.00.

Bicycles

Registration permits for bicycles are free of charge, can be obtained at any time and are permanent as long as the permit is affixed to the bicycle.

For more info on Parking, including Fees and Fines, please visit the Office of Public Safety.