Student Organization Advisor Resources


As an important part of the Stetson University community, The Office of Student Goverance & Organizations strives to provide our Student Organization Advisors with the tools necessary to assist your student organizations as much as possible. We have created an advisor handbook, an online training a list of Frequently Asked Questions, a list of Frequently Called Numbers and a list of who to contact for you to utilize.

If you have any questions or concerns, please contact Kat Thomas at kbthomas@steson.edu or Destiny Lyals at destiny.lyals@stetson.edu.


Frequently Asked Questions

How do you reserve a room or venue?

All room reservations go through the room or venue request form that can be found on the Stetson University website. Dependening on which room you request, will determine who receives and approves your requests.

How do I reserve SWAT services?

SWAT services can only be reserved through the event registration form that is built into the Events Calendar, because SWAT needs at least two weeks to schedule the workers for each event happening during the upcoming weeks.

How do I receive cultural credit approval for my organizations' events?

Cultural credit requests can be submitted in either paper form through the Dean of the College of Arts & Scieces or through the Cultural Credit Request form on HatterSync. Cultural credit requests must have a proof of approval from the sponsoring faculty member attached to be approved. Cultural credit must be submitted to the Deam of the College of Arts & Sicences office at least 5 days prior to the event date.

Are there alternatives available to use when SWAT is not avaiable?

The Office of Student Governance & Organizations has two Alesis sound systems that can be checked out and used for events when SWAT is not available and/or when only background music or a microphone and speaker are needed. The systems are plug and play and do not require a wealth of technical know-how to operate.

Why was the movie showing my organization registered denied?

Movie showings held by organizations who do not own the copyrights or educational rights to the films they wish to show are only allowed to hold movie showings in one of the residence halls. Please have your students get in contact with one of the Residence Life Coordinators as soon as possible to make arrangements.

Why must event registrations be turned it at least two weeks in advance?

We have a two week prior policy as a way to make sure events are approved, SWAT can be schedules to work those events, troubleshooting can occur if necessary and to ensure the quality of the event.


Frequently Called Numbers

Department/Individual

Email

Phone Number

Public Safety

psafe@stetson.edu

386-822-7300

Kat Thomas, AD for Student Governance and Organizations

kbthomas@stetson.edu

386-822-7138

Destiny Lyals, GA for Student Event Planning & SWAT Supervisor

destiny.lyals@stetson.edu

386-822-7508

Cross Cultural Center

N/A

386-822-7401

Center for Community Engagement

N/A

386-822-8706

Hub In The Cub Information Desk

hubinthecub@stetson.edu

386-822-7000

Facilities

N/A

386-822-8810

IT Helpdesk

support@stetson.edu

386-822-7217

Michelle Quinones, Associate Director of Community Standards and Compliance

mquinone@stetson.edu

386-822-7205

Debbie Tate, Administrative Assistant for CLaSS

dtate@stetson.edu

386-822-7473

Chaplain Michael Fronk

mfronk@stetson.edu

386-822-7523

Residential Living and Learning

reslife@stetson.edu

386-822-7201


Who to Contact

For:

Contact:

Event Registration

Destiny Lyals

SWAT Services

Destiny Lyals

Shuttles

Destiny Lyals

Banner, Chalk and Tabling Requests

Hub In The Cub

Equipment Rental

Facilities

SAFAC/AFAC

Kat Thomas

Liability Waivers

Destiny Lyals

Digital Billboards

Nikki Tucker

Cultural Credit Requests

George Glander

Flyers Approval for CUB

Hub In The Cub

Transportation

Park Avenue Limos

Contracting & Risk Management

Terry Gordon


 

Links

Student Organization Advisor Online Training

Student Organization Advisor Handbook Online

Student Organization Advisor Handbook Download

Events Calendar/Registration

Cultural Credit Request Form

Banner Space, Chalking and Tabling Reservations