Alcohol Policy for Events

Serving Alcohol at Non-Student On-Campus Events

As of September 18, 2012, Stetson University's alcohol policy requires that all organizations that plan to hold events on campus and will be serving alcoholic beverages, will need approval from the University Events office and are to use a third-party bartending service. Sponsoring organizations are not permitted to purchase their own alcohol. All alcoholic beverages must be purchased, distributed and served by the third-party vendor.

Student organizations will need to reference the student alcohol policy for instructions on planning an event that includes alcohol service.

When planning to serve alcohol at a non-student event, the following steps must be completed for approval:

1. Review the current non-student events alcohol policy that includes approved campus venues.

2. Complete the event alcohol registration form and submit it to the University Events office no later than ten days prior to the event.

University Organizations and Departments

• Select a vendor from the pre-approved bartending list or choose a new third-party vendor. If you choose to contract with a third-party vendor not on the list, the following items are required to be submitted to Risk Management and the Office of Finance:
• Corporate- Vendor Information Form W9
• Certificate of Insurance showing proof of current general liability and liquor liability insurance coverage (The certificate of insurance must show Stetson University as both the certificate holder and an additional insured with regard to liability.
• (Alcohol) Independent Contractor/Consultant Agreement
• Copy of current liquor license
• Complete a purchase requisition for the estimated costs for alcohol service, including gratuity for the bartender. Submit the purchase requisition and final invoice to the Office of Finance at unit 8318.

Non-University Organizations and Personal Events

1. Review the current Non-Student Events Alcohol Policy that includes approved campus locations.
2. Complete the event alcohol registration form and submit it to the University Events office no later than seven days prior to the event.
3. Select a vendor from the pre-approved bartending list or choose a new third-party vendor. If you choose to contract with a different third party vendor not on the list, the following items are required:
• Certificate of insurance showing proof of current general liability and liquor liability insurance coverage. The certificate of insurance must show Stetson University as both the certificate holder and an additional insured with regard to liability. Use the address shown below.
• Copy of current liquor license

Submit the documents above for approval to the Office of Risk Management:

• Email: [email protected]
• Fax: 386-822-7034
• Mail: Stetson University
  ATTN: Office of Risk Management
  421 N. Woodland Blvd.
  Unit 8318
  DeLand, FL 32723