Questions???
What kinds of things can we do on OrgSync?
- OrgSync provides organizations the opportunity to communicate with students and staff, manage campus organizations, and keep track of student involvement. Organizations can also manage websites, events, forms, and their members within OrgSync. Organization can also upload pictures, create polls, and manage your group's calendar.
Is the membership free?
- Yes!! Membership to OrgSync is as easy as having a Stetson e-mail address. Stetson University purchased OrgSync for the students in order to help manage their organizations more easily.
Can anyone join our organization through OrgSync?
- Depending on your organization's settings, when new members create profiles with OrgSync, they can apply to your organization by "Joining the Org." When you receive this application, you can accept them if they are members or decline if you are unsure who they are. When a new member joins you can make them a regular member or administrator depending on their affiliation with the group.
How do you invite new members?
- In order to invite new members, go to your desired Organization's main page and click People à All on the left hand side. You will get a list of all of your members, and on the top of the list there is a button that says Invite Members. Click this and fill out the form and list the members e-mail addresses that you want to join.
How do you update officers (in both org profile and people)?
- If you go to your organization's main page, on the bottom left there is a button under settings that says Org Profile. Click Org Profile and then make sure all of your information within this form.
How much access do individuals have?
- Students are provided with as much access as administrators provide them with. Administrators of the group can be presidents, officers, or anyone the group wants to be an administrator. Within the group's settings, an administrator can give permission to anybody within the group to edit, manage, post, or anything else. Administrators also have the power to lock members from making changes to the group's Org Profile.
- Creating groups
- Click Account Groups under 'Members' section of Settings in the Organization Toolbar.
- Click New Account Group
- Enter a 'Name' and an 'Officer Group Name' (if not applicable just use default).
- Click 'Submit'.
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- Account Groups set the permission levels for your entire community and allow you to target information to specific groups of users/members.
- Share information with members based on their organization involvement status and position within the organization.
- Effectively communicate with targeted groups of people within your organization.
- Granting Permissions
Group Permissions: Set each module's permission level for each account group. It is recommended that you only give leaders within your organization full edit privileges to most tools.
Permissions Levels:
- Edit - is the highest level permission level and makes everyone in that Account Group an administrator with full control to Create New, Edit and Delete within just that specific module.
- View - gives everyone in the Account Group the ability to view and interact with the items and posts within the specific module, but no one in the Account Group can Create New, Edit or Delete items.
- Disable - disabling a module for an Account Group will remove that module from the Organization Toolbar for everyone in the Account Group.
Please see each module for more specific details on the View and Edit permission settings.
To Manage Group Permissions:
- Click 'Group Permissions' under Members in the Settings section in the Organization Toolbar.
- Change a Group Permission setting by selecting the new permission level's radio button.
- Click 'Submit' at the bottom of the page once you are ready to save all the new permissions settings.
What you can group permissions for:
- Restrict account groups access to certain modules.
- Ensure that only officers have editing powers.
Do we need permission to enter information onto OrgSync, or can we just enter information in freely?
- No, OrgSync allows group administrators the ability to upload any information they want within their group. Feel free to create polls, upload pictures, create forms and events, as well as many other things.
Can I upload pictures?
- If you click on website on the left side of your organization's page, you will now be on your "Managing your website" page. From here, click on images towards the top of the page. From here you hit browse and select a file from your computer that you would like to put onto your organization's website.
- After you add the image, you can go into "pages" at the top and select the page you want to add the image to. Select edit for the page you want to insert the image and you will be brought into edit mode. From here, select the Image button and insert your image.
How do you add an event?
- In order to add an event, go to your organization's main page and click Events on the left hand side. This will bring you to a list of current events, and on the top there is a button that says Create New Event. Click this button and you will be sent to a new event form that you can fill out.
- Check the add to community-wide calendar box to put on the OrgSync community wide calendar for everyone to see. The event must be registered to go on the community-wide calendar.
What is a form actually used for?
- Creating a form is actually very easy. On the left hand side of the page, click "Forms", and then click "New Form" at the top of the page. You are now creating a new form for your group. A form can be how individuals apply for something or submit certain information. You can name the form and describe what the form is for on the first page.
- After clicking save & design, you can now add form elements. Form elements allow you to create the form you want to create it. You can add information through single line text, multi-line text, dropdown, and many other options that will need to be filled out by people filling out the forms. You can make the fields mandatory to fill out or optional for each element you create.
- Stetson currently has many community wide forms which you can fill out for many purposes. A few examples of these are:
- Event Registration - Use to register an event on campus
- Website Builder - Fill out to have your OrgSync website built
- Scholarship Eligibility - Please complete this form to help the Financial Aid office determine whether you are eligible for a scholarship opportunity.
- Advertising Forms - Forms available to reserve Banner space, Sidewalk Chalk, CUB Display Case
- CUB Porch Tabling - Reserve a table to use during the day on the CUB Porch
Can we use OrgSync as a recruiting tool?
- Yes, students who are not members of organizations can create OrgSync profiles and search through all of the individual organizations at Stetson University.
Can we upload our own website to this program or do we have to start from scratch?
- You cannot upload a separate website, but Stetson provides a template website where you can start from. You can contact kmercier@stetson.edu, if you have any website questions.
Do we need to know HTML when editing the organization's website?
- No. The website builder is not very complicated. You do not need to know HTML in order to build your site, but if you have trouble building the site, you can fill out a form titled "Website Builder" within Stetson's community OrgSync.
I am having trouble with the form for "Website Builder."
- On the left hand side you will see a link titled "Forms." Click this button and look for the form titled "Website Builder." Click this link and at the top of the next page click "Fill Out." Fill out information regarding yourself and your organization and click next when finished. You can now enter information about members, any news, photos, links, additional pages, or any additional information you want on your site. The site will be built for you as soon as possible.
Are there any videos or walkthroughs I can watch to teach me more regarding OrgSync?
- Yes, if you sign onto your OrgSync, click "Support" on the top left of the page. There are many videos you can watch to learn more about OrgSync and the many great aspects of OrgSync.
- OrgSync also offers a live chat you can use for any problems you may have
- Also visit OrgSync Help to answer any additional questions you may have
