Posting Policy

Stetson University Student Posting Policy


Recognized Student Organizations, University Departments, Programs, or Committees have the right to post flyers or announcements in approved locations throughout the Stetson University campus. Any person(s) who post flyers or announcements have the responsibility to adhere to the posting guidelines set forth in the Stetson University Student Posting Policy or to contact the Office of Student Involvement with any questions regarding the policy.

In the interest of maintaining an environment that is consistent with the mission of the University, the University reserves the right to determine appropriate location and manner of all display materials including goods, posters, banners, backdrops, etc. The purpose of this set of procedures is to outline guidelines for the general posting and
distribution of publicity material(s) as well as guidelines for the use of designated places on campus for the posting of said material(s).

Announcements of general information to the student body of the University by recognized student organizations, University departments, programs or committees are the type of material(s) permitted. All other types of announcements will be removed unless special permission is obtained by the Office of Student Involvement.


I. Posting Flyers

· Green or Eco-friendly promotions such as Stetson Today, University Listservs, or various websites should be considered for advertisements of events.

· Individual flyers do not need prior approval as long as they meet the guidelines set forth in the Stetson University Student Posting Policy.

· Any Recognized Student Organization, University Department, Program or Committee may post their announcements in an approved posting location.

· All flyers are to contain:

1. The name of the Recognized Student Organization who is hosting the event
2. Date
3. Time
4. Location
5. Contact person or group information for the advertised event

·Flyers or announcements may NOT contain any of the following:

1. References to Alcohol
2. References to Drugs
3. Racial or Discriminatory Language
4. Graphics or Language of a Derogatory Sexual Nature

·Flyers or announcements, other than banners, are limited to a maximum dimension of (20"x25").

·Flyers or announcements must be removed within (24) hours of the advertised event(s).

·Flyers or announcements may NOT be thrown about around campus as to create a littered look or area.

·Distributions of flyers or announcements through the Stetson University Post Office are to be used for academic or departmental uses in accordance with the Student Government Association standards.


II. Posting Locations


· A list of approved posting sites can be found on the Office of Student Involvement website.

· Approved catalog boards are specially marked with an Office of Student Involvement maintenance sign.

· Some areas of the Stetson University campus require special permission; please see the approved list of posting sites available on the Office of Student Involvement website.

· NO flyer or announcement may be attached to any following, including but not limited too:

1. Walls (Interior or Exterior)
2. Windows
3. Doors
4. Street Signs
5. Poles
6. Trees

III. Alternative Posting Methods

BANNERS
Banner space can be reserved through the Office of Student Involvement website and is available on a first come, first served basis. Banners may only stay up for a period of one (1) week; special permission may be obtained through the Office of Student Involvement for periods longer than one (1) week. The owner of the banner is responsible for hanging and removing their banner in a manner that is safe and non-destructive to the campus.

SIDEWALK CHALK
Sidewalk Chalk is permitted for use only by recognized University organizations who have received prior approval from the Office of Student Involvement. Chalking may only take place in limited areas of the campus that have been specified by the Office of Student Involvement. Those who are granted permission must also remove chalking at the end of his/her reservation. UNDER NO CIRCUMSTANCES MAY ANY TYPE OF ADHESIVE BE USED TO MAKE THE CHALK ADHERE TO THE SIDEWALKS. (This includes, but is not limited to: Hairspray, glue, etc…)

ELECTRONIC BULLETIN BOARDS
Can be located in the Carlton Union Building or the Lynn Business Center.

ITEMS POSTED IN GROUND OR IN/ON TREES
Items with small wooden stakes can under special circumstances be approved by the Office of Student Involvement and Facilities Management. Requests should be made through the Office of Student Involvement. Items placed in ground are limited to a 48 hour window. Items placed in trees are limited to a one week reservation.


IV. Maintenance of Posting Locations

The Office of Student Involvement will maintain the approved posting locations to keep the areas free of:

-Off-campus/prohibited flyers or announcements and;
-Flyers or announcements that have remained posted past the (24) hour removal period.
-Flyers that do not meet the criteria set forth in Section I. of the Stetson University Student Posting Policy.
-The Office of Student Involvement will review the posting areas twice (2) weekly to make sure that all flyers or announcements adhere to the Stetson University Student Posting Policy.


V. Violations to the Posting Policy

If a flyer or announcement has been removed by the Office of Student Involvement due to a violation of any of the above stipulation, all removed material will be retained by the Office of Student Involvement for a period of one (1) week after which students may contact the Office of Student Involvement to retrieve the material that was in violation.

Violations to the Stetson University Student Posting Policy will be reviewed by the Office of Student Involvement, along with appropriate Stetson University students, staff or faculty to review and determine actions for repeated violations.

Recognized Student Organizations, University Departments, Programs or Committees could be held financially responsible to Stetson University for damage(s) to University property.



For more information regarding the Stetson University Student Posting Policy or to seek an exception to posting policy, please contact the:

Office of Student Involvement
Carlton Union Building
Room 205
386-822-7508