Photography and Videography
Following are the university's policies on photography and videography. Accompanying these policies is a permission to photograph and video on campus policy, which is an addendum to these policies. Also available is a permission to use visual materials for publication purposes release form.
If you'd like to bookmark or download this policy, which includes the permission to photograph and video on campus policy, you may do so by viewing the full photography and videography policy.
The Office of University Marketing provides photographic coverage limited to noteworthy events taking place on the Stetson University campus for use in marketing materials. Because of the large number of campus events, Marketing can photograph only a select number of events.
In general, the office does not photograph internal department activities, awards ceremonies, receptions or parties.
Decisions about which events to cover will be made solely by the Office of University Marketing, and will be based on the newsworthiness of the event and the potential for images that can be used to support the university’s broader communications and marketing efforts.
We encourage anyone producing or sponsoring an event that might merit photographic coverage to complete a “Coverage Request” form a minimum of two weeks before the event. The sooner we know about the event the better.
If we cannot photograph your event, consult our “list of photographers” who know the campus and who have agreed to provide services at special Stetson rates. We suggest you contact them at least two weeks before your event. This list is subject to change over time so please check back when planning to hire an outside photographer. 
As time allows, University Marketing provides occasional photographic services to individual faculty and staff members who need quality portraits/headshots, or to departments that may require group shots for university-related marketing and communications purposes. We appreciate as much advance notice as possible when scheduling these sessions. We will provide the subject(s) with a copy of the digital image for departmental and personal use. Please note that University Marketing does not provide photographic printing services.
The following notes are applicable to both the photography and videography policies.
- This policy is intended to guide university officials in their dealings with outside entities who wish to photograph or videotape on university property. The restrictions in this policy are not intended to limit photography or videotaping by official university representatives, such as the Office of University Marketing, for university purposes. Students involved in non-commercial projects should be guided by their schools (see section 8).
- In the case of a request for photography which is connected with a product officially licensed by the University through its Trademark Program, the University Marketing Office and the Trademark Program will work together to determine appropriate permissions and conditions.
- Freelance policies and rights: When hiring freelancers or using work created by freelancers, you are often commissioning the “right of use” to that work, you are not buying ownership of the work, unless full ownership is negotiated. Campus departments and units may want to adapt these policies for their publication projects that use freelancers.
The Office of University Marketing produces videos that feature events and activities on campus of special interest or newsworthiness. These videos are intended to showcase and promote Stetson University — its values, its commitment to learning and the arts, its diversity and its rich campus life.
Decisions about which events, activities or programs are recorded will be made solely by University Marketing, and will be based on the nature of the event, its visual qualities and its connection to the university’s brand communications strategy.
Generally, University Marketing Does not produce internal departmental videos, recordings of campus lectures, or promotional videos for organizations on campus.
We welcome suggestions for events that might deserve coverage, and encourage you to complete the “Coverage Request” form a minimum of two weeks before the event. The earlier we know about your event the better.
If we cannot record your event, consult our “list of videographers” who know the campus and who have agreed to provide services at special Stetson rates. We suggest you contact them at least two weeks before your event. This list is subject to change over time so please check back when planning to hire an outside video production.