Qualifying Events
| Changes That Impact Your Benefits |
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Many changes can occur in your time here at Stetson, and many of those will impact your benefits. Here you will find information that can help make those changes easier to handle. New Employees Welcome to theStetsonUniversityFamily! New Employee Orientation Payroll Schedules New Employee Benefits Checklist LEAVE OF ABSENCE HOW IT AFFECTS INSURANCE Leave of Absence With or WithoutPay Under special circumstances, the University may grant paid and unpaid leaves of absence on a case-by-case basis. All requests for special leaves of absence must be submitted to the appropriate Dean or Vice President for consideration. The employee requesting the leave shall receive a copy of the final approved leave arrangement, with a copy sent to the Director of Administrative Services. Persons on approved unpaid leave are responsible for paying the employee portion of benefit premiums. Nine-month Faculty to Twelve-month Faculty Insurance State and federal regulations prohibit additions, changes or cancellations of enrollment in pre-tax plans unless an enrollee experiences a certain type of change known as a "Qualifying Status Change event," or "QSC." Qualifying Status Change events include such events as a change in employment status (e.g., beginning or terminating employment with a new employer), a loss of insurance coverage and certain changes in personal status (e.g., marriage, having children or acquiring new dependents). Enrollees must submit the appropriate forms and documentation to Human Resources within prescribed time periods to make benefit changes based upon their occurrence of a QSC. Note: Changes must be made within 30 days after the event has occurred. After the 31-day deadline, employees must wait until the annual open enrollment period to make the necessary changes. If you are terminating employment withStetson University, please contact Benefits. Contacting a benefits representative will ensure you understand what will happen to your coverage(s), how long they will continue, what paperwork you need to complete, and your options for continuing or converting coverage. Because premiums for health insurance plans are paid for the month of, you are eligible to maintain those coverages forthe monthof terminating. Reimbursement Accounts Updating Your Address Consolidated Omnibus Reconciliation Act (COBRA) Individuals who terminate their employment with the Stetson Universityare eligible to continue their Group Health, Dental and Vision Insurance for up to 18 months. Once the employee's record has been updated in the HR system stating their termination, the Benefits section willmail a COBRA package to the individual's home (within 5-7 business days). The individual may then elect to continue their insurance with the COBRA plan. Reminder: Please update your W-4 information with HR to insure timely arrival of your COBRA package. The individual has 60 days to notifyStetson if they want to elect COBRA coverage. If the decision has been made to continue coverage through COBRA, the length of coverage will last up to 18 months (the individual may elect coverage from the provider companies directly, after they have been on COBRA for 18 months). Premiums are paid in full by the employee, plus a 2% administrative fee; Stetson does not contribute any money towards the individual's premiums. Benefits that can be continued through COBRA coverage are Health, Dental and Vision. Individuals wanting to continue life and supplemental insurance,must contact the provider companies directly for the continuation forms. |