The Department of Housing & Residential Life is committed to providing a healthy, inclusive, and safe environment that supports the growth and development of all students. We recognize that some residential environments and configurations may not be completely accessible to all students therefore students may request special consideration for their housing assignment in order to have equal access to the residential experience. To help make certain each student receives an appropriate housing assignment the following process has been developed to review all requests for special housing accommodations.
The Housing Accommodation Committee-made up of the Director of Housing and Residential Life, the Director of the Academic Resources Center, and the Dean of Students-will convene on a monthly basis to evaluate requests made by students seeking housing accommodations, as well as meet personally with those students.
In an effort to respond to these requests as fairly and knowledgeably as possible the following departments will serve this committee in a resource capacity: Counseling Services, Heath Services, Judicial Affairs, and Financial Aid.
Please follow the subsequent steps in order to be considered for a housing accommodation.
1. The student schedules a personal interview with the Director of Housing and Residential Life, the Director of the Academic Resources Center and the Dean of Students or his/her designee, completes the Request for Housing Accommodations form (see below) and returns it, along with supporting documentation, to the Dean of Students Office. Upon receipt of your completed information the personal interview will be scheduled for you by the Dean of Students Office. Documentation must include information prepared by the professional provider of care relevant to student's disability or diagnosis that confirms the following:
Student has a current diagnosis, a history that is the basis of the request, and a documented prognosis.
Student has current, substantial disability-based limitations that relate to the residential hall environment.
Student's current treatment, medication, and/or other mitigating measures used or recommended by the provider as they relate to the disability and housing needs.
Any substantial medication side effects, if applicable.
A complete description of the desired housing configuration and discussion of why this specific accommodation is the necessary accommodation for the student's disability (including why the student's needs cannot be met on campus)
An indication of the level of need for the recommended configuration (and the consequences of not receiving it).
Is the impact of the condition life threatening if not met?
Are there negative health implications if the request is not met?
Is the request an integral component of a treatment plan for the condition in question?
Consideration is given based on the date all documentation is submitted and space availability.
Concerning the documentation it must be recent (3 years old or newer preferred) and on official letterhead, and the professional provider of care cannot be immediate family member.
If the student is registered with the Academic Resources Center for other accommodations, further documentation may be required in order to substantiate this request.
If the student is currently working with someone at the Counseling Center the documentation provided must follow the guidelines listed above. Given that Health Services will not be the primary provider of care for students, documentation from their department will not be sufficient for this request.
All issues related to food or allergies or dietary restrictions are addressed under a separate process through Dining Services. Contact Dining Services (386-822-8780) to initiate that process.
2. The Housing Accommodations Committee will review each request including the supporting documentation provided and make a decision about the request. Once all of the information is received, the evaluation team will consider the following criteria when evaluating housing accommodation requests:
Has the student provided adequate documentation?
Does the documentation clearly articulate the need for this accommodation with supporting information?
Was the request made prior to the priority deadline?
All forms must be received by the established housing deadline (i.e. for returning students prior to room selection, for new students prior to May 15). Any forms received after that deadline may not be considered. If approved after the deadline, it will be dependent on space availability. The committee reserves the right to ask additional documentation if the initial documentation does not provide a clear enough explanation for the request.
3. The student will be notified of the committee's decision either via phone and or email. If the decision is to grant the request, it will include the specific housing assignment. This assignment will be determined based on student's need; please keep in mind that there is no guarantee that student will be placed in the residence hall or specific room of his/her choice.If the decision is to deny the request, all attempts will be made to explain why a request was denied in order to keep the student informed.
It should be noted that simply submitting the Request for Housing Accommodations form does not guarantee the request will be granted. Accommodations are made on a needs-based and space available basis.
http://www.stetson.edu/housing/onlineforms.php
Request for Housing Accommodations Form (PDF)
Request for Release of Information to Housing Accommodation Committing (PDF)