FACULTY RECRUITING
Prospective and New Faculty - Welcome!
Information specifically for you can be found here.
The Office of Academic Affairs shall assure that University policies are followed in the recruitment of faculty so that:
- Diversity is sought in all searches;
- Candidates being considered evidence excellence in teaching or librarianship and the potential for research, creative and professional activities, and service;
- Advertising expenditures for open positions are reasonable and within budget reasonable limits are set on travel necessary to recruit qualified candidates for positions;
- Reimbursement of recruitment expenses is in compliance with established guidelines.
Special procedures adopted by College or School policy may also influence the process and interview procedures.
Recruiting of full-time faculty (Section 3.3.1 of University Policies and Procedures)is coordinated through the Office of Academic Affairs upon approval from the appropriate Dean and the Provost. Once budgetary approval for the position has been obtained,a recruitment planis formulated with the Dean and forwarded to the Provost for approval.
Recruiting of adjunct faculty (Section 3.3.3 of University Policies and Procedures) may be handled at the department level, but requires compliance with University Policies and Procedures and must have the approval of the appropriate Dean. The Office of Academic Affairs serves as a resource if assistance is needed or if recruitment funding is requested.
FACULTY RECRUITMENT OVERVIEW:
- Department Chair and Dean determine need for faculty.
- Dean discusses with Provost the need for faculty and obtains approval for a new-faculty hire.
- Dean verifies funding through Finance, and submits PAF to Provost for approval.
- Dean submits position announcement to Provost for approval., etc.
- Refer to Recruitment Advertising Guidelines on writing recruitment advertisements and EOE statement: Word document (.docx) ~ pdf file
- Search Chair submits recruitment plan to Academic Affairs. Plan should include how advertising/recruiting will be handled:
- Chronicle for Higher Education, discipline-specific media, etc.
- Refer to Recruitment Advertising Guidelines on writing print ads for recruitment and EOE statement: Word document (.docx) ~ pdf file
- Travel to conferences for recruiting purposes
- Other methods
- Search Chair coordinates visits and interviews.
- Consult with Provost on candidates to bring to campus
- Submit eligible expenses to Academic Affairs
- Refer to Recruitment Expenses Guidelines for information on eligible expenses
- Search Chair and Dean select preferred candidate in consultation with the Provost and forward the completed Professional Employment Recommendation form and other pertinent documents to Academic Affairs. The complete file should include:
- A summary of the recruitment process
- Recommendation to the dean by the department or unit conducting the search
- Identification of the position to be filled
- Annual salary for full-time; semester salary for adjuncts
- Academic rank
- Tenure decision date and indication of any tenure credit to be awarded for prior service (Tenure-track faculty only)
- Amount and source of moving expense allowance (if awarded)
- Equipment to be provided (if applicable)
- Start-up expenses or other grants to be made (if applicable)
- A separate statement concerning qualifications if the candidate does not possess a terminal degree or if the degree has been awarded by a non-regionally accredited institution within the United States or an institution outside the United States
- Note: The "Adjunct Status Request For Staff Member" form must be completed before contracting with Stetson University staff
- Letter of application and current curriculum vitae.
- Letters of recommendation. Three or more letters of recommendation are required for full-time positions; two or more letters (or notes of telephone calls) are needed for adjunct positions. Only one recommendation may be from Stetson faculty. All recommendations must address teaching effectiveness in addition to the candidate's credentials.
- Official transcript from institution awarding highest degree. Copies will suffice only if original transcripts have been ordered and are received prior to the end of the semester.
- Other relevant documents.
- Academic Affairs processes the proffer letter for full-time faculty and letter of agreement for adjuncts, and sends a copy to HR. Note: Hiring departments must provide the Office of Academic Affairs with a complete file on the candidate including the above information before a proffer letter will be processed.
- Academic Affairs receives the signed copies of the proffer letter/letter of agreement and notifies the respective Dean and Search Chair as well as HR.
- Dean prepares and submits PAF for Provost approval.
- Academic Affairs enters faculty status information into Banner.
- Department notifies the Registrar of new faculty and courses they will teach.
- Academic Affairs processes approved relocation reimbursements and allocated start-up funding.
Guidelines for writing FACULTY RECRUITMENT ADVERTISMENTS:
Word document (.docx) ~ pdf file